VENDOR APPLICATION FOR FAMOUS FOOD FESTIVAL

PLEASE REVIEW ALL THE INFORMATION ON THE APPLICATION PRIOR TO SUBMITTING

Welcome back to the vibrant ARTS DISTRICT! We are thrilled to have you join us again at the Famous Food Festival. This year, prepare for an even more enchanting experience as we've expanded our presence to a larger space, teeming with captivating public art installations and the talents of live artists. Wander through our carefully designed artisanal market, where vendors will showcase the essence of their businesses. We invite you to immerse yourself in the creative energy, be part of our newly designed artisanal market, and of course savor the flavors of all the diverse culinary offerings within the festival.

Mission + Vision: After our exclusive partnership with the Famous Food Festival for vendor acquisition and design in the ARTS DISTRICT in 2023, we've innovated new ideas to amplify Arts & Culture within the festival. Our mission is to provide a thriving space for artists, makers, and unique small businesses. This year, we're dedicated to enhancing the overall vendor experience and showcasing our core values through intricate space design, ensuring a vibrant and enriching atmosphere for all festival patrons.

Our Partners: The Famous Food Festival, a mobile organization based in NY, is dedicated to bringing together the local community while providing a stage for both emerging and renowned vendors. Join us in savoring the most mouthwatering, taste-bud exploding foods that America and its rich tapestry of cultures have to offer. Our mission is not only to tantalize your taste buds but also to support local businesses, fostering a culinary journey that celebrates diversity and creativity. Come, be a part of this flavorful experience, and let's savor the best of what our communities have to offer!

EVENT INFORMATION 

OCTOBER EVENT DATES:

FRIDAY OCTOBER 10TH | 1 - 8PM 

SATURDAY OCTOBER 11TH | 11AM - 8PM 

SUNDAY OCTOBER 12TH | 11AM - 8PM 

MONDAY OCTOBER 13TH | 11AM - 8PM  

REMAINING AVAILIBILITY

FRIDAY OCTOBER 10TH | 1 SPACE AVAILABLE

SATURDAY OCTOBER 11TH | NO MORE AVAILABLE SPACES

SUNDAY OCTOBER 12TH | 1 SPACE AVAILABLE

MONDAY OCTOBER 13TH | 3 SPACES AVAILABLE

LOCATION: TANGER OUTLETS DEER PARK (152 THE ARCHES CIRCLE. DEER PARK NY 11729) 

This application is open to business in the following industries: 

• Artists (Acrylic, Oil, Mixed Media, Digital Art, Watercolor, Photography, Ceramics)
• Artisanal Products (Candles, Soaps)
• Apparel 
• Craft 
• Jewelry
• Wellness
• Other Small Business 

At this time, we are unable to accommodate vendors selling THC products or henna.

If you are a food vendor please visit: https://www.famousfoodfestival.com/vendor/ for your application

VENDOR SPACES 

• Availability:
  • Heavily discounted spaces available for the entire festival.
  • Single-day options also available.

• Space Details: 
  • Each vendor space is 10ft wide x 10ft deep
  • Located within the ARTS DISTRICT section of the festival
  • Space assignments are determined by time of submission and category of business
  • Space assignments cannot be changed during the festival

• Limitations:
  • Limited to 20 vendors per day
  • A limited number of vendors will be selected within each category to curate a diverse marketplace, providing a premium experience for both vendors and attendees while minimizing competition.

What's included with your vendor fee?

• 10FT x 10FT Tent *
• Commemorative event lanyard
• Additional event tickets for businesses employees or volunteer
• Personalized digital flyers for promotional purposes
• 2-3 personal professional event photos
• Prioritized customer service
• Reserved vendor parking spaces

*Tent vendors will be provided with a standard 10FT x 10FT tent. However, tables and chairs will not be supplied to allow flexibility for your set-up. This event does not provide electricity or wifi spots for vendors.

VENDOR FEES

In response to feedback from last year's festival, we have reduced our prices by 20% to enhance opportunity and accessibility.

• Festival Dates and Fees: 
  • June Festival (June 6th-8th):
    • Full Festival (3 days): $550
    • Single Day: $200
  • October Festival (October 11th-14th):
    • Full Festival (4 days): $700
    • Single Day: $200

PLEASE NOTE: Vendors may add additional days later, subject to space availability and not guaranteed.

WHY YOUR SUPPORT MATTERS

Your vendor fee contributes to the support of:

• Staffing
• Independent musicians
• Media coverage
• Community-wide marketing efforts
• Advocacy for the Arts & Culture sector
• Independent public arts projects    

Colored Colors does not receive any state or county funding for our programs. Your support goes a long way and allows us to foster inclusive and innovative Arts & Culture programs within our communities.

Is my application accepted right away? 

All applications will be reviewed within 24-48 hours of receipt. Your card will only be charged if your application is approved, and there is no fee for submitting an application. Upon acceptance, you will receive an email notification containing further details about the event.

PLEASE NOTE: All communication will be conducted through EVENTENY. We recommend downloading the mobile application if you haven't already.

The following factors will automatically trigger a rejection for your application:

• Vendor no-shows to prior Colored Colors events
• Rude or negative communication with our staff
• Issued a chargeback to our accounts
• Violated community guidelines

TERMS & CONDITIONS

LIABILITY AND RESPONSIBILITY

• Colored Colors is not liable or responsible for any accidents, incidents, lost, stolen, or damaged goods occurring during the event. We encourage vendors to inquire about temporary event insurance with our team.
• Each vendor is responsible for their own products, their assigned booth space, and their sales.   
• Colored Colors does not take a commission on sales and is not responsible for a vendor's sales performance. Lack of sales is not grounds for a refund or credit.
• We actively market the event to ensure a positive experience for participants and patrons. 

REFUND POLICIES (EFFECTIVE JANUARY 1ST, 2025)

Rain Date Policy:

As per festival rules and procedures all dates will proceed rain or shine. However, please note that scheduled dates may be postponed only in the case of extreme weather conditions or closure of Hudson Yards subway station. Extreme weather includes:

• Severe storms with:
  • Lightning
  • Winds exceeding 30 mph
  • Accumulation of over 3 inches of snow
• Extreme temperatures:
  • Below 20 degrees Fahrenheit
  • Above 95 degrees Fahrenheit

This also includes any other conditions that could jeopardize the safety and enjoyment of our attendees. Your safety is our top priority, and any changes due to extreme weather will be communicated promptly.   

Full Event Cancellation:

In the event of a full cancellation due to unforeseen circumstances beyond our control, the event will be postponed. "Unforeseen circumstances" are defined as events or situations beyond the reasonable control of Colored Colors that make it impossible, illegal, or significantly impractical to hold the event as scheduled.

These circumstances fall into the following categories:

• Natural Disasters: Floods, earthquakes, hurricanes, wildfires, tornadoes, blizzards, etc.
• Acts of God: Events caused by natural forces that are beyond human control and could not reasonably be foreseen.
• Acts of Government: Governmental actions such as mandated closures, travel bans, states of emergency, or changes in regulations that prevent the event from taking place.
• Civil Unrest: Riots, strikes, acts of terrorism, or other forms of civil disorder that create a dangerous or disruptive environment.
• Public Health Emergencies: Epidemics, pandemics, or other widespread health crises that necessitate event cancellation or postponement.
• Infrastructure Failures: Widespread power outages, significant transportation disruptions (including subway closures), or other critical infrastructure failures.

Vendors will receive a FULL CREDIT valid for one year from the cancellation date.

Vendor Cancellation:

In the event of a vendor cancellation, the following policy applies:

• Cancellation more than 60 days prior to the event: Full credit issued, minus a $20 administrative fee.
• Cancellation between 15 and 60 days prior to the event: 50% credit issued.
• Cancellation less than 3 and 15 days prior to the event: 25% credit issued.

All credits are valid for one year from the original event date. The administrative fee covers processing costs associated with the cancellation. All cancellation requests must be submitted in writing via Eventeny or events@coloredcolors.com

No Show Fees

All vendors will now receive a confirmation text 48 hours prior to the event to confirm attendance.

If a vendor does not cancel participation within 24 hours of the event, a non-refundable no-show fee of $50 will be charged to the card on file on the day of the event.

Credit Exceptions:

Credits may have exceptions for certain events due to specific contractual agreements with our partners.

Audits at Events

Audits will be conducted prior to the start of the event by a team member to ensure that your application complies with all rules and regulations, as well as matching all the information that was listed on the complete application.

Alcohol and THC products are prohibited from being sold during the event.

If there is a discrepancy within your audit, our team has the right to refute your participation, and you will be removed from the event without a refund or credit given.

By signing this application, you agree to these Terms & Conditions, including the Refund Policies. These policies have been updated due to various unforeseen events and inconsistent weather in 2024. We strive to maintain clear communication and provide the best possible experience for all participants.   

We look forward to the opportunity to work with you!