Credit Card Payment - 2025 Arts & Crafts Application

54th SEPTEMBERFEST
Sponsored by the Village of Schaumburg
August 30 - September 1, 2025 (Saturday-Monday)

ARTS & CRAFTS SHOW DATES & TIMES

Saturday, August 30, 2025: 10 a.m. - 6 p.m.
Sunday, August 31, 2025: 10 a.m. - 6 p.m.
Monday, September 1, 2025: 10 a.m. - 5 p.m.

Septemberfest closes at 10 p.m. on Saturday & Sunday and 9 p.m. on Monday.

Please See Attached Complete Exhibitor Guidelines

IMPORTANT: MODIFICATIONS TO ARTS & CRAFTS SHOW LAYOUT

Please note that the Arts & Crafts Show layout has been modified due to the Municipal Center construction project beginning in May 2025 and continuing through 2026. Booth spaces will be located on asphalt instead of grass as in previous years. It is planned as a street fair style show along both sides of Summit Dr. We appreciate your understanding and flexibility. 

The Village of Schaumburg and the Septemberfest Committee cordially invite you to participate in the 44th annual Septemberfest Arts & Crafts Show; 54th annual Septemberfest. This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.

Also featuring entertainment on two stages, a carnival, craft beer & wine area, Taste of Schaumburg, Not-for-Profit Day, Bingo, fireworks on Sunday evening, and a Labor Day parade on Monday on the grounds of the Robert O. Atcher Municipal Center adjacent to the Al Larson Prairie Center for the Arts in Schaumburg. 

ATTENDANCE

Since its inception, Septemberfest has seen a consistent increase in attendance. The Labor Day celebration historically draws over 100,000 patrons with most festival attendees from Schaumburg and the surrounding communities. Our Labor Day celebration is rooted in strong support and patronage from residents of Schaumburg and the surrounding suburbs. We're delighted to also welcome attendees from across the greater Chicagoland area and beyond state lines, making Septemberfest the destination to be for Labor Day weekend.

IMPORTANT DATES & DEADLINES

• Preferred Application Deadline*: Tuesday, April 1, 2025
  The jewelry, wood, and crocheted/knitting media categories are currently full.
  
  
• Notifications of Acceptance: Thursday, May 1, 2025
  
  
• Booth Fees Charged for Successful Applicants: Friday, May 16, 2025
  Booth space will not be reserved without payment by the deadline. All payments are deemed final, and no refunds will be issued with the exception of the complete and total cancellation of the event.

• Setup Information Emailed to Paid Participants: Friday, August 15, 2025

*Applications submitted after the Preferred Application Deadline of April 1 will incur an additional $20 fee if the exhibitor is accepted into the show.

ENTRY FEES

One (1) Booth (10' x 10' footprint): $390

Two (2) Booths (20' x 10' footprint): $755 ($780 value)

Three (3) Booths (30' x 10' footprint): $1,120 ($1,170 value)

Four (4) Booths (40' x 10' footprint): $1,485 ($1,560 value)

Optional Friday afternoon, August 29 setup fee: $45

There is no jury fee and no commission will be charged for work sold. Payment charged after acceptance Friday, May 16, 2025, and upon acceptance thereafter for late applications. Your booth space will not be reserved without payment by the deadline. All payments are deemed final, and no refunds will be issued with the exception of the complete and total cancellation of the event. 

MEDIA CATEGORIES

Eligible crafts and fine arts are inclusive of, but not limited to the following all crafted by the artist: 

Authored Books

Baskets

Body Art (Face Painting/Henna)

Candles

Ceramics/Pottery

Clothing

Crocheted/Knitting

Dishware/Kitchen Items

Doll/Goose Clothing

Drawing/Caricatures

Edible Packaged Food & Beverage Item(s)

Fine Art

Floral

Furniture

Glass

Jewelry

Kids Items & Children’s Clothing

Metal

Ornaments

Paper (Stationary/Cards/Journals)

Pet Items

Photography

Sewn Items

Soaps/Skincare

Stained Glass

Stone/Concrete 

Wood 

DISPLAY SPECIFICATIONS

Please See Attached Complete Exhibitor Guidelines

• Participants must furnish their own display material, chairs, stands, tables, tents, etc. Electricity is not available and fuel generators are not permitted. No oversized canopies will be allowed.
• Participants must stay within the parameters of their booth space, and NO items can be outside of their booths. All tents shall be securely weighted at each corner to withstand rainy or windy conditions. A 40 lb. minimum weight (unless the tent manufacturer’s specifications state otherwise) shall be secured to each tent leg unless staked in grass. This not only protects your work but also prevents tents from becoming projectiles, which can pose safety risks. Most artists use white tents; however, we do not have any rules on tent color.
• By submitting an application, applicant hereby certifies that all items represented in the Septemberfest Arts & Crafts Show are individually hand-crafted items, created by the undersigned artist.
• The undersigned further understands that no imports, kits, resale products, manufactured items, product-line reps, or fuel generators are permitted.
• Edible packaged food and beverage items must not require any temperature monitoring and be prepared in a licensed kitchen or commissary; sampling must be made for individuals (not shared) and approved by the arts & crafts show team.
• If any licensed items are sold it is the artist’s responsibility to make sure any copyrights are not violated when selling these products.
• Raffles are prohibited.
• The Septemberfest Committee reserves the right to view each booth after set-up and to request removal of any items that were not juried into the show and/or were deemed inappropriate for sale at Septemberfest.
• The undersigned hereby certifies that he/she understands and accepts all the rules and guidelines governing this event.
• Furthermore, the undersigned recognizes that failure to abide by the guidelines stated or implied, could possibly result in immediate removal from the Arts & Crafts Show and/or disqualification from any future Village of Schaumburg Arts & Crafts Shows. Fees will not be refunded in such instances.
• Applicant hereby agrees to indemnify and hold harmless the Village, and all of its agents, assigns and employees with regards to any damages and/or causes of action resulting from the negligence and/or willful conduct of the vendor or its agents, assigns, or employees, or as the result of the use of the vendor’s product or equipment in the display of the products. 
• Village ordinance prohibits dogs on the municipal grounds during festivals and concerts.

SECURITY

Exhibitors are fully responsible for the care, safety and security of their works and property. Although the Septemberfest grounds will be patrolled at night, neither the Village of Schaumburg, nor its designees, are responsible, or liable, for any damage, theft, or loss of works or property that occur from any cause. Exhibits must be supervised at all times during Arts & Crafts Show business hours.

TAX INFORMATION

Schaumburg general merchandise sales tax rate is currently 10%. Illinois Department of Revenue Tax Payment Forms will be made available after acceptance. Exhibitors are responsible for compliance with all applicable tax regulations. Artists are required by the Illinois Department of Revenue to file a Special Event Tax Collection Report. More information and a link to the form will be available prior to the event. It should be completed and mailed to the address found on the payment coupon. If you do not have an IL Tax # put "none" or "will apply for upon acceptance" in this required field. Do NOT use your social security number. Please note all exhibitors making sales in IL are required to report and pay all tax due based on their total receipts within ten (10) days of the close of the exhibit. We are required to send the IL Department of Revenue a list of participants in our shows. It is free to obtain a tax ID #. If you have questions, call them directly at 847-294-4475.