Caribbean Festival Vendor

IMPORTANT NOTE: To pay ONLY your deposit upon accepting your application, you MUST select the installment/payment plan option on the "application prices" screen when submitting. 

Once approved, your second payment will be updated to reflect June 6, 2025, the final payment deadline. 

A. Exhibitor hereby agrees to participate as a vendor in the Festival 2025.

B. The City of Baltimore hereby agrees to provide Exhibitor space for vending per exhibition area on the Festival date of the exhibition or vending. Only items previously listed in your application and approved by your acceptance as a vendor will be allowed to be sold during the festival.

C. Exhibitor agrees to fully pay the associated vendor fees based on the type of vending on or before FRIDAY, JUNE 6, 2025. Once approved, fees will be automatically paid via the credit card on file on May 15, 2025 (deposit) and June 6, 2025 (remaining balance), unless otherwise arranged by vendor and festival organizer prior to that date. 

D. Exhibitor set-up hours begin on Saturday, July 12th and Sunday, July 13th at 8 A.M. Exhibitor agrees to install Exhibitor’s equipment in tents no later than 5 P.M. on Friday, July 11, 2025, and no later than 10 A.M. on Saturday, July 12th and Sunday, July 13th. Exhibitor vehicles must be off the festival footprint no later than 11 A.M. Exhibitor agrees to dismantle its displays and move its property from the exhibition area no later than 11:59 P.M on Sunday, July 13, 2025.

E. Exhibitor understands and agrees that the City of Baltimore, Baltimore/Washington One Caribbean Carnival nor its sponsors are responsible for loss of or damage to goods or property of Exhibitor, or personal injury to Exhibitor and/or its employees, and Exhibitor upon signing the Agreement, expressly releases the City of Baltimore, Baltimore/Washington One Caribbean Carnival and its sponsors from all such claims. Security will be onsite and stationed overnight to monitor the area, but exhibitors are responsible for securing their own property and providing insurance to cover their property over the weekend.  

F. Exhibitor agrees to indemnify and save harmless the City of Baltimore, Baltimore/Washington One Caribbean Carnival and its members and employees from any and all damages, and related losses resulting from vendor’s acts and/or omissions and agrees that claims are not limited to insurance coverage. Vendors will not be allowed on the ground UNLESS PAID IN FULL. Security is available 24 hours; however, vendors are required to secure their goods.

G. Exhibitor agrees to abide by all instructions given by designated identified Committee members and vend only in the same area assigned. Exhibitor warrants that they will obey all rules, regulations, and laws of the State of Maryland.

H. Exhibitor agrees not to assign, sublet, or share the whole or any part of its assigned space with anyone including any individuals, organizations, or group but will maintain and operate said tent(s) in his/her name as a sole vendor per Agreement.

I. Exhibitor agrees to utilize only electrical receptacles provided. Vendors providing their own tents must also bring a generator for electricity. The City of Baltimore and Baltimore/Washington One Caribbean Carnival will not assume responsibility for any special electrical requirements that have not been received in writing by Wednesday, June 18, 2025.

J. Exhibitor agrees that any violations or regulations which are hereby incorporated into this Agreement or provisions of this agreement occurring during Baltimore/Washington One Caribbean Carnival, will result in immediate termination of said Agreement and Exhibitor removal from the exhibition area. In the case of vendor removal, all fees are forfeited. Music vendors will be placed in assigned areas. Also, please be aware of the new pirating laws.

K. The City of Baltimore and Baltimore/Washington One Caribbean Carnival reserves the right and discretion to make location assignments of all exhibition space. Exhibitor understands and agrees that should they cancel space reserved under the Agreement, they are not entitled to a refund and that all fees are non-refundable. Exhibitor agrees to the terms of this Agreement and is consistent with the laws and the courts of Maryland. Out of state vendors plan to arrive on time – Park regulations will be enforced.

L. Please take note – During the Festival hours, no vehicles will be allowed on the grounds. All vendors must set up before opening time. After the gates are opened to the public, large goods can be brought in by hand cart only to the Festival site. Please, NO pets will be allowed in the Festival, except seeing and eye dogs will be admitted. Violators will be escorted off the premises.

Note: Water and Ice will be available on site. 

Note: No chairs or tables will be provided. 

**On Saturday and Sunday, vendor vehicles MUST clear the grounds by 11:00 A.M and will be directed to the parking area.**

THIS POLICY WILL BE STRICTLY ENFORCED BY SECURITY. TO ENSURE FASTER SERVICE, YOUR VENDOR PACKAGE WITH SPACE ASSIGNMENT SHOULD BE PICKED UP AT THE FESTIVAL SITE UPON ARRIVAL. VENDOR PACKAGES WILL NOT BE MAILED.