Cumberland Gap FolkFest Vendor Application

Apply for a vendor slot at the Cumberland Gap FolkFest - August 10, 2024

The Vendor fee is due upon acceptance of the application. We cannot hold your spot without payment. You will need to provide your own table, any equipment, extension cords, tablecloths, or display items necessary for the duration of the festival. If you need an electrical outlet, please indicate that in your application so we can make arrangements to place you near one. You are solely responsible for the manning and operating of your booth and all items in your booth. The FolkFest committee is not responsible for the safety of the sponsors/vendors against theft, fire, accident, or for any other destructive cause or for any injury that may arise to the public in their booth, or to the sponsors/vendors or to their employees while at the festival or in route to the event. FolkFest has its own business insurance but does not provide insurance for sponsor/vendor participants. The FolkFest committee will not be held liable for any damage or expenses incurred by sponsor & vendors in the event the sale is delayed, interrupted, cancelled, or not held as scheduled for any reason beyond the control of the FolkFest committee.

Contact: FolkFest Committee: folkfestcumberlandgap@gmail.com 
Vendor Liaison: Grace Mahieu- glowry98@gmail.com or 315-440-9820

You may contact Grace Mahieu or the FolkFest Committee for more information. Please turn in your application as early as possible for best opportunity to participate. Thank you for your interest and we look foreword to hearing from you! 
 
Vendor Regulations: 
1. Event Check-in starts at 8am and no earlier, please be here and setting up no later than 9am.
2. Spaces are assigned on a first come first served basis. We reserve the right to limit the number and types of vendors. If you require special accommodations due to a disability please contact our event representative. 
3. After set up, vehicles must be moved to a parking area. There is no overnight parking available.
4. Vendors are responsible for their own set up and clean up.
5. The vendor fee does not include: tables, chairs. You must bring your own tables and chairs for your booth. These will not be provided for you.  
6.  If you need electricity, please specify that in your application. Vendors must also provide their own extension cords and power strips.
7. Event organizers are not responsible for any lost or stolen goods. 
8. Refunds will be given on a case by case basis prior to August 1st. After August 1, no refunds will be given for vendor fees. Assigned booths and spaces are final. You must sign in with event staff on the day of the event. Once you are signed in your will be shown where your space is located by a member of our team.  
9.Vendors are responsible for bagging their own trash and properly disposing of it in marked trash bins. 
10. Booths must remain set up until after the event is over. Vendors are responsible for arranging their own staffing, unpacking, erecting, dismantling, and re-packing displays. Event staff are not able to help with set-up and take -down of your space. You shall also only store or display your materials within your assigned space, not in walkways or pedestrian isles. 
11. This event will take place rain or shine so please com prepared for the weather the day of the event.
12. All items are subject to approval by Guardians of the Gap for quality and appropriateness for a family event, please include a basic list of goods in your application. Vendor Application Deadline is: July 19, at 11:59pm.