Food Vendor 2025

Important Information – Please Read Before Applying

FusionFest will take place on Saturday, November 29 and Sunday, November 30.

Load-in will occur on Friday, November 28.

If you are unable to load in on Friday, November 28, please do not apply for this event.

Load-out will take place on Sunday, November 30, after the event concludes.

Before starting your application, please note the following:

1. You are required to offer at least one $4 item(food or drink) but may sell up to three $4 items(food or drink).

2. You will be required to upload photos of all $4 items.

3. Vendors may offer additional food/drink items at any price; these items do not need to be listed on this application.

4. Vendors are responsible for collecting payments directly from patrons.

5. Please read the Terms & Conditions carefully before submitting your application.

FusionFest Vendor Terms & Conditions

1. SPACE & FEES

1.1. Vendor tent spaces measure 10 feet wide by 15 feet deep, unless additional space has been purchased.

1.2. Vendor fees are as follows:

• $250 per tent space-You may request up to two

• $450 per food truck  spaces.

• The credit card provided in your application will be charged approximately one month prior to the event. You will receive a notification before the charge is processed.

1.3. Vendors are required to provide their own tents, tables, chairs, power cords, and any necessary setup tools.

1.4. All tents must be properly weighted to ensure stability in windy conditions. Staking of tents is not allowed.

1.5. Up to 10 amps of electricity will be provided upon request and subject to availability. Vendors using event electricity must use approved extension cords and appliances. Generators may be required.

1.6. Food vendors must protect turf/grass by placing a tarp or plywood beneath cookers, grills, and high-traffic areas.

1.7. A $100 cash refundable deposit is required at setup to ensure protection of the grounds.

1.8. Vendors are financially responsible for any damage caused by their tents, equipment, or employees to festival property or another vendor’s property.

2. FOOD/DRINK SALES

2.1. Vendors are responsible for collecting payment directly from patrons.

2.2. $4 Dish Requirement:

• Vendors must offer at least one $4 item, and may offer up to three $4 items.

• Photos of all $4 items must be uploaded with the application.

• Vendors may sell additional food and drink items at any price; these items do not need to be listed in the application.

2.3. FusionFest will provide a 2' x 3' menu board per vendor (included in the vendor fee). Vendors are responsible for submitting high-quality photos and dish names.

2.4. Artists and volunteers will use FusionFest Tokens to purchase food. Each token is worth $2. Tokens will be counted nightly, and vendors will receive a receipt and a check at the end of each day.
2.5. A W-9 is required for payouts over $600.

2.6. Vendors are solely responsible for collecting and remitting sales tax on all transactions.

2.7. FusionFest does not permit the sale of alcoholic beverages. However, vendors are allowed to sell water and non-alcoholic soft drinks.

3. SINGLE-USE MATERIALS

3.1. The City of Orlando prohibits the use of the following single-use materials on festival grounds:

• Styrofoam

• Plastic straws

• Plastic lids

• Plastic bags

Only reusable or recyclable materials are allowed.

4. SPECIAL REQUESTS

4.1. All special requests must be submitted to:
Stacy Nale-Stadom, Vendor Coordinator
stacy@fusionfest.org
Requests are subject to approval.

5. VEHICLES & PARKING

5.1. Vendors may bring their vehicle onto festival grounds during designated load-in and load-out hours.

5.2. Each vendor will receive one parking permit valid in the Vendors & Staff parking lot.

5.3. FusionFest reserves the right to restrict vehicle access to the event grounds at any time.

5.4. Additional free public parking is available a few blocks away.

6. LOAD-IN & LOAD-OUT

6.1. Load-in is scheduled for Friday, November 28.
If you are unable to load in on this day, please do not apply.

6.2. Load-out will take place on Sunday, November 30, following the conclusion of the event.

6.3. Final logistical information — including load-in times, maps, and detailed instructions — will be emailed in November.

7. COMPLIANCE & PERMITS

7.1. Vendors must comply with all Orange County Fire, Business, and Health Department regulations. All required licenses and permits must be clearly displayed during the event.

8. SECURITY & LIABILITY

8.1. General event security will be present on-site; however, dedicated security for individual vendor booths is not provided.

8.2. FusionFest is not responsible for lost, stolen, or damaged items. Vendors are encouraged to secure their booths and belongings during non-festival hours.