Food Vendor Application

Buckle up for the 20th Anniversary of the Making Memories Monroe Car Show and Cruiser Vendor Market! Celebrating two decades of showcasing automotive history, this iconic event draws over 600 classic cars and trucks, making it one of the most recognized car shows in the Southeast. Set in the heart of beautiful downtown Monroe, Georgia, this year’s celebration is bigger and better than ever! In addition to the stunning vehicles, enjoy a variety of food trucks, automotive related vendors, and our new feature: the Cruiser Vendor Market. With over 75 fantastic arts and crafts vendors at the new Town Green, there’s something for everyone, whether you're a car enthusiast or looking for a unique shopping experience.

 
The Making Memories Monroe Car Show is a juried event. Read the guidelines below carefully before completing the application.
 
The deadline is February 14, 2025 for all applications.  The application fee ($25) is non-refundable, even if the event is canceled. 
 
ELIGIBILITY: 
All food vendors must present a cottage license or applicable licensing through the Georgia Department of Agriculture.  All work exhibited work must be similar to the photographs submitted and will be verified by the festival representatives who reserve the right to require vendors to remove any item or items that do not meet these requirements, or any item not approved upon acceptance. The committee reserves the right to reject any application for any reason.
 
JURYING:
We reserve the right to choose the vendors for the event.  We strive to have a variety of food vendors for the success of every applicant.

LOCATION:
The Monroe Making Memories Car Show is held on the streets in beautiful downtown Monroe, Georgia. From I-20 take Exit 82, go north onto Hwy 138/ GA20 continue 18 miles to W. Spring Street, turn right, continue 2 miles to N. Broad Street. (Vendor acceptance packets will indicate where a vendor is to enter the festival area according to the location of the vendor's booth.)
 
HOURS:
The event is Saturday, March 15, 2025, 10AM- 4PM. Vendor load-in will begin at 7:00 AM on event day. Vendors must staff and keep booths intact during the event hours.
 
INCLEMENT WEATHER:
The festival WILL NOT reschedule due to inclement weather. There are no refunds due to inclement weather.
 
CANCELLATION POLICY:
Participant understands, acknowledges, and agrees that the Monroe Car Show is held in an open-air venue which is subject to inclement weather and other acts of God, as well as civil unrest or other unforeseen events. Because of the potential of cancellation as the result of the above, Participant agrees that the city of Monroe, Monroe DDA, and Main Street Monroe and its employees shall not be liable or responsible to Participant in any respect as the result of Participant’s investment/payment to the city of Monroe of money in the event the festival is cancelled due to some unforeseen reason, which is out of the control of the festival. Participant further agrees and acknowledges that in the event the festival or any part is cancelled for any reason, that Participant shall not be entitled to the refund of any monies paid to the city of Monroe for the event.
 
LIMITATION OF LIABILITY:
The city of Monroe, Monroe DDA or Main Street Monroe shall not be liable for any lost profits, lost opportunity, or any other such loss or damages resulting from a direct or indirect reliance upon this agreement, participation in the Monroe Fall Fest, or payment of any fees or deposit. The parties agree that Georgia law shall govern this agreement and any dispute arising from the relationship between the parties to this agreement; and further, any action at law or other judicial or administrative proceeding arising from this agreement may be maintained only in the Superior Court of Walton County, Georgia, which shall have proper jurisdiction over any and all such matters and disputes.**This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.

TERMS & CONDITIONS:
Resale of wholesale items (buy/sell), commercially manufactured products, mass produced items and kits ARE NOT PERMITTED and will result in immediate dismissal without a refund.
Food vendors must supply a copy of the Georgia Department of Agriculture Cottage License.
All vendors are required to supply their own tents, chairs, tables, electrical cords, or anything needed to conduct business on event day. Each booth space is 10 X 10 feet in size. Each vendor must keep their business within the 10 X 10 space assigned space unless additional space has been purchased.
The application deadline is Friday, February 14, 2025. Applications postmarked after this date will be charged a $20 late fee and will not be placed with the first jury selections.
No alcoholic beverages are allowed unless licensed to sell beer, wine, and spirits
Booths must be neat in appearance and not distract from neighboring displays. Each vendor is responsible for the removal of their trash.
Vendors are not allowed to stake tents in asphalt or concrete in the streets.
Vendors must provide tent weights.  Tents without weights may result in disqualification from the event.
Vendors are required to handle their own sales tax reporting.
Booths must be manned at all times and exhibit their work for the entire festival day.
Vendors may not remove their work until the end of the event day at 4:00pm.
All participants must sign a release form (attached) in order for the application to be accepted.
All vendors must sign the Guarantee of Product statement (attached) in order for the application to be accepted.
Electricity is NOT available at this event.  If you need electricity in your booth, please prepare accordingly.
ONLY SILENT GENERATORS are allowed in the festival area. Generators must be muffled in consideration of your neighboring vendors.
Water is not provided. Vendors must bring their own supply of water if needed. Use of water from surrounding buildings is prohibited and will result in removal from festival without a refund.
No music allowed in individual booths unless otherwise approved by the event coordinator.
The festival staff reserves the right to reject any organization whose presentation, goals or objectives may be offensive and not in the best interest of the community.
Vehicles are not allowed in the festival area after setup time of over or during the festival hours. This is strictly enforced by the city of Monroe Police Department.
Any vendor failing to meet all requirements and regulations may be asked to leave the festival area or will be disqualified.
Fully completed application, photos, payment and non-profit documentation (of applicable) are required for the application to be considered complete. This requirement is for everyone regardless if you have a vendor in the past.
NO EXCEPTIONS. DO NOT UNPLUG AP UNITS IN THE ELECTRICAL OUTLETS. The outlets are for the WI-FI in downtown Monroe. Removal will cause the vendor to lose the outlet without a refund.
Adding items to your display to sell that are not included on you application is prohibited.
Double check for accuracy and completeness prior to submission.