Woodford County Non-Profit
About the application
🎨 Call for Woodford County Non-Profits - 51st Annual Midway Fall Festival 🎨
Welcome to our celebration of art, culture, and community at the 51st Annual Midway Fall Festival! Join us in making this event the most vibrant and memorable yet.
IMPORTANT NOTE: Non-profit must have a physical location in Woodford County to be eligible for this application.
Event Details:
Date: September 20th-21st, 2024
Location: Midway, Kentucky Why Join:Heritage and History: Midway, Kentucky, a picturesque town 12 miles from Lexington, boasts a rich history as Kentucky's first railroad town. Today, it remains an active community with a charming downtown lined with quaint shops and restaurants.
Community Support: The Midway Fall Festival has a strong legacy, drawing over 30,000 attendees last year alone. This diverse crowd enjoyed family activities, delectable foods, and a wide selection of vendors, making it one of the most attended festivals in Central Kentucky.
Artistic Variety: We welcome artists in various categories, including Clay, Fiber, Glass, Jewelry, Metal, Mixed Media, Musical Instruments, Natural Materials, Photography, Printmaking, Sculpture, Two-Dimensional, and Wood. All displayed work must be for sale.
Important Dates:
March 1st, 2025: Deadline for returning vendors to guarantee a returning space.
July 1st, 2025: Application deadline (Late fee of $50.00 per booth space after this date).
September 19th, 2025: Vendor setup, 9 am - 4 pm.
Festival hours: Saturday 10:00 am – 10:00 pm, Sunday 10:00 am – 5:00 pm. All vendors must remain open until 8pm on Saturday.
Guidelines:Decorate your booth appropriately; tables must be draped.
Nighttime security provided by off-duty police officers on Friday and Saturday.
No radios or sound systems in booths; festival music provided.
Vehicles not allowed during festival hours; one hour before and after for restocking.
Contact Information: For any inquiries, please contact Elisha at elisha@midwayfallfestival.com or 859-940-2742. Join us in making the 51st Annual Midway Fall Festival a showcase of artistic excellence and a celebration of community spirit!
Apply now and be part of this historic event in the heart of Kentucky. 🍂🎨
About the event
Terms & Conditions
Terms & Conditions:
Returning vendors have until March 1st, 2025, to guarantee their returning space. After this date, applications will be accepted on a first-come, first-served basis. Application deadline: July 1st, 2025 (Late fee of $50.00 per booth space after this date). Vendor setup: Friday, September 19th, 2025, 9 am - 4 pm (Required for all vendors).
The Midway Fall Festival (MFF) Committee will do everything in its power to place returning vendors and on-time applicants in their first choice of locations.
Vendor personnel must manage booths during the operating hours of the festival.
NO LATE OPENINGS, NO EARLY CLOSINGS, NO EARLY BREAKDOWNS. NO EXCEPTIONS.
Anyone not complying with this rule will not be allowed to return next year.
Festival hours are: Saturday 10:00 am – 10:00 p.m., Sunday from 10:00 am – 5:00 p.m. All artists are required to stay open until 8pm on Saturday, with the option to stay open until 10pm.
Electricity is only available to those who purchase it and not all areas of the festival have access. We recommend solar or battery powered lighting when possible.
Please note that this is a two-day event. The festival will take place rain or shine.
No booth refunds after July 1st, 2024.
Vendors set up is Friday, September 19th, 2025, 9am-4pm. Friday set up is required for all vendors. We ask those with trucks to arrive promptly at 9am so those can be placed prior to tent set up beginning. Those will tents will be asked to arrive no earlier than 10am.
Returning vendors from last year’s festival will get their first choice of locations if at all possible.
No exhibitor shall assign, sublet or apportion any part of their space without prior approval from the 51st Midway Fall Festival Committee. Neither the MFF Committee nor the City of Midway is responsible for any loss or damage incurred to the exhibitors’ property.
The exhibitor also agrees to hold harmless and indemnify the MFF Committee or the City of Midway, KY against any claims arising by virtue of their occupancy of the premises or use thereof.
The MFF Committee suggests packing and/or securing any valuable products overnight. Nighttime security will consist of off duty police officers and will be provided for Friday and Saturday nights.
Please decorate your booth appropriately. Tables must be draped.
NO radios or sound systems allowed in booths. Music will be provided by the festival throughout the weekend.
Vehicles belonging to craft or food vendors are not allowed into the festival during working festival hours. NO EXCEPTIONS.
Vendors will be allowed to enter the festival area one hour before and one hour after festival hours to restock the booths. Vehicles must be removed prior to start of the festival.
No election campaigning from any booth.
No drilling or defacing the streets or sidewalks by anchors will be permitted.
The festival committee reserves the rights to have food vendors remove food items for sale that have not been previously approved by the MFF Committee.
Prices
| Application fees | $0.00 | Non-refundable | There is a $40 non-refundable application fee which is charged upon application. |
| 10x10 Booth in Courtyard (Grassy Area) | $0.00 | Single booth space is 10 feet wide and 10 feet deep located in the Courtyard (grassy area) in downtown Midway. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Please describe your work.
- Please choose your medium category:
- What are your prices?
- Artist Description.
- I certify that my work is not "Buy-Sell" or Production work and completely made by me.
- By signing your name, you agree to our terms and conditions.
Picture requirements
- Minimum pictures required: 3
