2025 First of Fall Festival Crafter Application

Dear Crafters, 

Thank you for your interest in the 2025 First of Fall Fest taking place August 22-24, 2025. This event will take place at the Boone County Fairgrounds, 5819 Idlewild Rd, Burlington, Ky. This event is Handmade only, no direct sales will be accepted. This event will take place Rain or Shine, please come prepared for both. 

Event Particulars 

Event hours will be Friday 4-8; Saturday 10-5; Sunday 11-3. Friday will be an Early Bird Special day, meaning Friday set up will be optional and highly encouraged. Set up can begin as early as 12 pm on Friday and 8 am on Saturday. (If more time is needed please notify Mandy). Due to the early arrival of shoppers last year we ask that all cars are cleared off the grounds at least thirty minutes before the start of the event. Vendors will be able to pull up to their booth space to unload. Vehicles will not be allowed back on the grounds until 30 minutes after the close of the event. For the sake of insurance and liability, this 30 minute window will be strictly enforced for the safety of our shoppers. A parking fee of $5 per car will be collected from shoppers. A portion of parking proceeds will be donated to Grant County Animal Shelter 

Lodging 

Camping behind your booth will be allowed on the grounds; however, there are no shower facilities available. The nearest campground is Big Bone Lick State Park in Union, KY. There is an assortment of hotels in Hebron and Florence. Willis Graves Bed and Breakfast is next door to the fairgrounds. Vendors will be responsible for their own lodging. If you choose to camp on the grounds please alert Mandy as soon as possible. 

Advertising 

Coordinators have plans to place yard signs as far as possible, along with several banners in the area surrounding the event space. If you are local and are willing to place a sign in your yard please make a note of that on your application! We also plan to contact local radio stations in order to pull as many shoppers as possible. In addition to this, we ask that vendors do their own advertising on their business and personal social media to ensure we spread the news of our event as far as possible. There is a Facebook page and event created for this event that is sharable.

**No vendor may create a separate event from the original coordinator hosted event. The creation of multiple event pages creates confusion, an outlet for scammers, and draws interest away from the original, active event page. If discovered, coordinators reserve the right to remove the business from the show with no refund and no possibility to return to future shows. 

Pets 

The grounds are pet-friendly. Pets must be leashed or kenneled at all times. You are responsible for cleaning up after your pet, please be mindful of others. 

Canopies 

Canopies are highly recommended for this event, as it will span three days. Canopy legs must be properly weighted, meaning sand or gravel bags, (appropriately) weighted discs, or concrete. Milk jugs or exercise weights are not an acceptable form of leg weight. Canopy walls are highly encouraged as this is a weekend event. Theft and vandilism is not typically an issue at this show or at this venue, the coordinator usually leaves their product on the grounds each year. Vendors are responsible for providing all canopies, tables, chairs, and display items required for their booth. 

Miscellaneous 

-No WiFi will be available on the grounds 

-Each vendor is responsible for paying Kentucky Sales Tax. 

-Vendors are responsible for removing all items from booth space, including the removal of all trash.

-If a vendor must cancel for any reason, please alert the management team as soon as possible, booth fee refunds are at the discretion of the management team. No refunds will be offered after August 1, 2025. 

-All vendors are required to follow the current state government mandates concerning Covid-19 on the weekend of the event. 

Advertising 

Coordinators have plans to place yard signs as far as possible, along with several banners in the area surrounding the event space. If you are local and are willing to place a sign in your yard please make a note of that on your application! We also plan to contact local radio stations in order to pull as many shoppers as possible. In addition to this, we ask that vendors do their own advertising on their business and personal social media to ensure we spread the news of our event as far as possible. There is a Facebook page and event created for this event that is sharable.

**No vendor may create a separate event from the original coordinator hosted event. The creation of multiple event pages creates confusion, an outlet for scammers, and draws interest away from the original, active event page. If discovered, coordinators reserve the right to remove the business from the show with no refund and no possibility to return to future shows. 

Security 

Overnight security will not be provided by the coordinators. This event is not responsible for theft or lost items at any time. 

Pictures 

There will be a limit on same type vendors, because of this we ask that you send in 4-6 pictures of the items you intend to sell, one picture should be of your booth. You may add your pictures to application below. If you have any problems with attaching you may email your pictures but please send these pictures in attachment form (not in the body of the email and please do not mail). These pictures can be emailed to firstoffallfest@gmail.com.

Acceptance into the First of Fall Fest is at the coordinators’ discretion. 

Our goal is to provide a well-organized, well-advertised, quality event to allow our vendors an opportunity to be successful. 

Again, thank you for your interest in the First of Fall Festival. We look forward to a great event