Food Vendors

Thank you for your interest in being a part of our Noche De Velas! We are excited to work alongside the small business community to deliver world-class theatre experiences to our guests and patrons. As such, we have outlined various rules and regulations that will help ensure your experience with us is successful.  It is our goal to ensure that each vendor has an equal opportunity to transact within our market and grow a new segment of your customer base.  

Read on for specific details and rules:

Vendors who are selling food must provide proof of:

• Business License
• Health and Safety Permit
• Certificate of Insurance

Please include photos of these documents in your application.

Rules & Regulations
 
Set Up/Breakdown 
 
1. All vendors must sign in at the check-in table at the Lawrenceville Arts Center before setting up. A member of our team will direct you to your space as needed. 
 
2. Set up to be attached in an email sent to vendors before the event. Late arrivals will not be allowed to set up, and you will forfeit your application fees. 
 
3. You must be ready to open your table 10 minutes before the event opening. 
 
4. Vendors must unload their vehicles completely and move/park their vehicles before setting up their spaces. 
 
5. All vendors are expected to remain during the specified time, barring medical emergencies. If you cannot be open during the required times, please do not submit an application. 
 
6. A soft breakdown can start 15 minutes before the end of the day. Please come prepared to stay for the entire day of the event. For obvious safety reasons, vendors cannot bring their vehicles into the loading area until all patrons have cleared the area. 
 
7. Vendors cannot move their vehicles into the loading area for loading until their table area is completely packed and sitting on the side for quick loading 15 minutes after the end of the day. 
 
8. All exhibitors/vendors are responsible for disposing of their waste. Each exhibitor shall clear the space of all trash at the breakdown.  
 
9. Parking - No vehicles may park in the loading area. All vendors MUST park in either the parking deck, the downtown parking lot, or in a designated space. No vehicle or trailer will be allowed in the loading dock. 
 
Vendor Rules 
 
1. Informational vendors (businesses) are permitted to distribute literature, giveaways (marketing material), and procure customers for contacts and sales within their table space only. 
 
2. No space will be rented to a political party endorsing a candidate standing for election. No booths displaying political advertising will be permitted. 
 
3. The distribution or sale of any literature outside of your designated area is strictly prohibited. Literature that does not violate any of the rules on merchandise or displays may be made available within the designated space. No distribution, canvassing, flyers, or vending of any kind may be done by strolling through the campus. 
 
4. Vendors must provide their own display set-up, tables, chairs, etc. Drilling or puncturing ground or asphalt surfaces is strictly prohibited. 
 
5. Your display area will consist of a 4–6-foot table, provided by the vendor.  All promotional materials must be placed within your assigned area. 
 
6. All tables must be staffed at all times during the event. Aurora Theatre is not responsible for damage or loss of property.  
 
7. Displays must be professional and aesthetically pleasing. Handwritten signs must be neat and attractive. 
 
8. Vendors and all employees must be in proper attire at all times. 
9. Vendors must post prices in a legible manner and in a visible place within their table. 
 
10. Vendors who sell food must provide proof of an active Business License and a Health and Safety Permit. We also ask that you provide a Certificate of Insurance. A waiver will also be provided to sign. 
 
11. Vendors who serve food must have ServSafe certification, and food must be kept at 41°F or lower, or 135°F or higher. 
 
12. Alcoholic beverages, drugs, and/or drug paraphernalia sales are not permitted. Vendors will not be allowed to serve or sell alcoholic beverages of any kind on event property. Vendors are not permitted to bring alcohol to the premises. 
 
13. Vendors are expected to keep the area around their table clean and litter-free. Walkways must be kept clear for visitors. Tables must be clean at all times. All vendors are responsible for removing their own trash. 
 
14. All business activities must be confined to the designated rented space only. No distribution, canvassing, flyers, or vending of any kind may be done by strolling through the event space. 
 
15. No generators are allowed inside the facilities. If required, the generator must be 50 feet from our facility. If you require electricity, you must select YES when prompted in the application. Your answer may affect your event placement. 
 
16. Reselling or subleasing booth space is not permitted. You may not share a space with another vendor. 
 
17. No raffles in exchange for money may be held, but table prizes given away at random for no money purchase are allowed. 
 
18. Pets are not allowed inside our facilities; however, officially designated “service animals” are permitted. 
 
19. Megaphones and electronic amplification are not permitted. Smoking is not allowed on the premises. 
 
20. All vendors are responsible for filing their own taxes with the state. All persons, companies or organizations renting table/space do so as independent contractors and not as employees or agents of Aurora Theatre, and as such assume all responsibility for withholding taxes, Social Security, State taxes, Public Liability and Worker’s Compensation Insurance and also assume responsibility for insurance coverage to, from, and during the event and for accident or injury to himself and/or his equipment. 
 
21. Aurora Theatre does not warrant or guarantee any results of the event, nor does it guarantee a particular number of attendees or exhibitors. 
 
22. Aurora Theatre reserves the right to cancel any vendor agreement/partnership/sponsorship at any time, for any reason, with no refund. Any violation of the rules and regulations stated above will exclude vendors from participating in future shows and may result in the loss of exhibit space without a refund. Your request to exhibit or sell will imply acceptance of these rules and regulations. 
 
Sexual Harassment  
  
1. Aurora Theatre is committed to providing a safe, welcoming, and respectful environment for all vendors, staff, volunteers, and attendees. Harassment of any kind will not be tolerated. This includes, but is not limited to, unwanted verbal, physical, or visual conduct of a sexual nature; inappropriate or offensive comments; intimidation; stalking; or any behavior that creates a hostile or unsafe environment. 
 
2. If any vendor, staff member, or attendee experiences or witnesses’ harassment or feels unsafe at any point during the market, they should report it immediately to event staff or security. All reports will be taken seriously and addressed promptly and confidentially to the extent possible. 
 
3. Vendors are responsible for the conduct of anyone working at their booth. Any violation of this policy may result in immediate removal from the event without refund and possible exclusion from future markets. 
 
Safety/Security Policy 
 
1. Keep personal belongings secure and do not leave valuables unattended. 
  
2. Follow all directions from market staff, venue management, and security personnel. 
  
3. Report any suspicious or unsafe activity right away. 
  
Our goal is to maintain a market environment where everyone feels respected, valued, and safe. Vendors who do not abide by our rules may be asked to leave and will not receive a refund. 

RELEASE OF LIABILITY AND WAIVER AGREEMENT 
By submitting this form, you agree to the following: 

That I am over eighteen years of age, and that I have read and understood this Release of Liability and Waiver Agreement. That I hereby waive, release and discharge from any and all claims or liabilities for death, personal injury, property damage, theft, or damages of any kind, whether or not attributable to the negligence of Aurora Theatre and/or any agents, successors, assigns, or employees of Aurora Theatre which may arise out of my use of the facilities of the City of Lawrenceville or Aurora Theatre. That I do hereby agree to indemnity and hold Aurora Theatre and/or any agents, successors, assigns, or employees of Aurora Theatre from and against any and all damages, losses, liabilities, obligations, penalties, claims, litigation, demands, defenses, judgements, suits, proceedings, costs, disbursements, or expenses of any kind or nature whatsoever (including, without limitation, attorney’s fees and experts fees and disbursement) which may at any time be imposed upon, incurred by or asserted or awarded Aurora Theatre and/or any agents, successors, assigns, or employees of Aurora Theatre which relates to or in any way arises out of acts or omissions connected to my use of the facilities of the City of Lawrenceville or Aurora Theatre, regardless of whether or not said acts or omissions were made by myself, my guests, or any vendors employed by myself in connection with my use of the facilities of the City of Lawrenceville or Aurora Theatre. 
 
INDEMNITY AGREEMENT  
By submitting this form, you agree to the following: 
 
The use and reproduction of all photographs and/or video clips taken of me in any form whatsoever for use in the Aurora Theatre newsletter, brochures, flyers, social media, and on the websites, and in any other publications produced for the Aurora Theatre or the City of Lawrenceville. The use of my name in any form whatsoever for use in the Aurora Theatre or the City of Lawrenceville newsletter, brochures, flyers, on social media, on the website, and in any other publications produced for the Aurora Theatre or the City of Lawrenceville. I have read this document and am fully aware of the content and implications, legal,and otherwise.