Food Vendor Application

Thank you for applying as a food vendor at the Stone Arch Bridge Festival (SABF). 

The festival grounds will span the riverfront area on W. River Parkway from 11th Ave S to N. 4th Avenue during Father's Day Weekend. More than 200 artists, about 25 food vendors and culinary artists will participate with a broad spectrum of artistic mediums. Festival Hours:

Saturday, June 14 • 10:00am - 7:00pm
Sunday, June 15 • 10:00am - 5:00pm
 

Deadlines
Deadline for application is March 15, 2025.
Approval notification on April 1, 2025.  

Deadlines for contracts, proof of insurance (COIs), ST-19s and full payment received by April 25, 2025.

Upon acceptance, applicants must submit the completed application form, booth/trailer/truck photograph, ST-19, COI and short-term or seasonal food permit with $500 deposit. If sending checks, please mail those to the SABF office in Wayzata (see address below). If you prefer to pay by credit card, please email lynne@mithunent.com and she will send you an invoice for the amount due (4% processing fee applies to all credit card transactions). Incomplete applications will not be considered for review.

Festival Mailing Address

Stone Arch Bridge Festival LLC, Attn. Lynne Belsha, 950 Wayzata Blvd. E., Ste. 104, Wayzata, MN 55391

For any additional questions, email madson@sropro.com or call 612.341.4110.

Beverage Sales & Ice

All soda and water will be sold on-site by SABF and a non-profit group. You may purchase product direct from the festival to sell in your booth.  We offer soda & water at $2/bottle – any vendors also selling must retail at $3/bottle to match festival pricing.  If you decide to sell, we will provide you with an order form on-site and deliver product to your booth.  You must also agree to sell 20oz. plastic bottles (no cans) at the same price point as the non-profit group.  Non-compliance will be grounds for dismissal from the event. 

Lemonade, fruit juice, smoothies, and/or coffee are  permitted and considered “Specialty Beverages.” If you would like to sell specialty beverages, please indicate that on your application.

Potable water will be available on the festival site. Food vendors are responsible for providing their own means of transporting water. Each vendor is responsible for their own hand washing station as required by law.  

For your convenience, our ice vendor will be onsite at select times during the festival – once Friday during set-up, Saturday & Sunday at 9am and again at 2pm each day.  You should make arrangements to have a staff person onsite at those times to purchase ice directly from Ace Ice.  We will have limited ice onsite for vendors during the event - $8 per 18lb. bag. 

Preparation & Service Method – Electrical Needs

Due to noise & environmental concerns, we rent quiet generators that supply electricity to the festival and all food vendors. Vendors share the cost of the rental. You will be charged an additional fee based on your usage. We will supply electrical drops to your locations based on needs indicated by you on your application. You will be responsible for providing 12 gauge extension cords beyond that drop (50-100' max). 

 Please be specific about your electrical needs on your application. You will only be provided with the amount of power that you request on your application. This includes refrigeration trucks that you plan to have onsite.  If you do not request the power for the onsite trucks in advance, we may not be able to provide you with it. If we can accommodate you, there will be an additional fee. 

 Each vendor will be responsible for any fees associated with state inspection of their booth – electrical and health inspectors will be onsite. If using propane, you must obtain the necessary propane permit from Minneapolis Fire Department.

Vending & Permit Information
Food Permit

All food vendors must meet all state and city health and safety requirements. Vendors must obtain either a Seasonal ($245) or Short-Term Food Permit ($95) from the City of Minneapolis. Information on food permits can be found at: City of Minneapolis Licenses and Consumer Services, Public Service Building, 
505 Fourth Ave. S., Skyway Level, Minneapolis, MN 55415. Phone: 612-673-2080.

We recommend obtaining the seasonal food permit from the City if you plan to do two or more events in the City each year.  

Parking

All vendor vehicles will be parked in adjacent parking areas NOT onsite near your booth.  No exceptions. 

Cancellation

If you have to cancel your commitment to us before April 25th, we will retain a $250 cancellation charge and return the remainder of your fee. After that date there is no refund of any portion of your fee. 

Vendor Selection

It is our goal to provide a profitable experience for each vendor while offering an interesting and varied array of food options to our customers. Past participation in the festival does not guarantee a future space or same location. 

Responsibilities & Insurance
All food vendors must have insurance coverage in the amount of $1,000,000.00.  The Stone Arch Bridge Festival LLC must be named as co-insured on the policy. Proof of insurance will be required by May 3rd.  Address for the certificate is: Stone Arch Bridge Festival LLC, 900 Wayzata Blvd. E., Ste. 130, Wayzata, MN 55391.

Clean-up

The area surrounding your booth must be kept clean.  All trash, including boxes, must be removed daily during the festival. Trash, oil, grease and gray water must be placed in the appropriate containers and/or dumpsters with boxes broken down flat for recycling purposes.

Staff Tickets - PLEASE READ 

We provide our festival staff, volunteers and performers with a limited number of food tickets to use during the weekend. We require ALL food vendors to accept these tickets as payment for food/beverages. Please accept them as cash (value is $1 per ticket).  Starting at 4 pm on Sunday, a staff member will come to your booth to collect tickets.  Tickets will be counted at that time and provide you a receipt for the total due minus any expenses you have on your account (i.e. ice, vendor fees, etc.).  A reimbursement check will be mailed to you within a week of the festival.