FOOD VENDOR

We are excited to have you join us for the 2nd Annual East Tennessee Homestead Alliance Festival! Below are the key details for the event:

LOCATION: Hardin Valley Event Center
DATES: September 12-13, 2025
TIME:

      Friday, September 12: 8:00 AM - 7:00 PM
      Saturday, September 13: 8:00 AM - 6:00 PM
      LOAD-IN DAY: Thursday, September 11 from 7- 10:00 PM

**Please note that at 5:30 PM on Friday, we will host a community-style potluck dinner for attendees. We encourage those who are not bringing a dish to share, to support our food vendors by purchasing meals from you. **

You may leave your unit on the premises overnight, but no  security will be provided. Please note that no animals or alcohol are allowed on-site. Ice will be available for purchase on the grounds if needed.

Each food vendor will receive  (2) complimentary passes for their employees to help you at the event. 

If you have any questions, feel free to browse our application resources or reach out to us directly. By completing your booth selection, you are electronically validating and approving this agreement.

We look forward to seeing you at the festival!

We’re excited to partner with you to offer a diverse and vibrant dining experience for our attendees. To ensure a successful event for everyone, please carefully review and agree to the following terms and conditions:

Vendor Fees and Payments

The vendor fee for participating in the 2025 ETHA Festival is $200, payable to East Tennessee Homestead Alliance upon approval.
Fees are non-refundable and must be paid in full to secure your vendor spot.
Additional charges for utilities, such as electricity or ice, will be outlined separately and are optional.

Space Allocation
Each vendor will be allocated a space measuring 10x20 feet. If additional space is required, please indicate this on your application.
Vendors must operate within their assigned space and ensure their setup does not block pathways or encroach on neighboring spaces.

Operations
Vendors are responsible for providing all necessary equipment, including but not limited to cooking equipment, signage, and serving supplies.
All food vendors must comply with Knoxville Health Department regulations and possess a valid health permit.
Vendors are expected to operate for the entire duration of the festival:

September 12, 2025: 8:00 AM - 7:00 PM
September 13, 2025: 8:00 AM - 6:00 PM
Load-In: Thursday, September 11, 2025, from 7-10:00 PM.

Menu and Pricing
Vendors must offer the menu submitted with their application, including item descriptions and prices, without changes unless approved by the organizers.
Pricing must remain consistent throughout the event, and vendors agree not to engage in price gouging.

Utilities and Waste Management
Vendors are responsible for proper disposal of all waste, including trash, recyclables, and grease, in designated disposal areas.
Vendors requiring electricity must bring their own extension cords and comply with the safety guidelines provided by organizers.

Insurance and Liability
Vendors must carry comprehensive general liability insurance, naming East Tennessee Homestead Alliance and Hardin Valley Event Center as additionally insured.
Vendors agree to indemnify and hold harmless East Tennessee Homestead Alliance, Hardin Valley Event Center, and their affiliates from any claims, damages, losses, liability, or expenses arising from the vendor’s participation in the festival.

Cancellation Policy
Vendors may cancel their participation up to July 13, 2025, for a 50% refund of the vendor fee.
No refunds will be issued for cancellations made after July 13, 2025.
Compliance and Conduct
Vendors must comply with all federal, state, and local laws, ordinances, and regulations.
Vendors are expected to conduct themselves professionally and provide courteous service to all attendees.

Amendments
The organizers reserve the right to amend these terms and conditions as necessary. Vendors will be notified of any changes promptly.
 
We appreciate your partnership and look forward to a successful 2025 ETHA Festival!