All vendors must complete an application form and submit any required documentation. Acceptance is at the discretion of the event organizers, and vendors will be notified of their status via email.
Vendors are required to pay the booth fee of $195 upon application approval.
Payments can be made via card or check. Fees are non-refundable unless the event is canceled by the organizers.
Vendors may set up their booths on 8AM September 27, 2025. All vendors must be ready for operation by 11AM September 27th, 2025. Breakdown must occur after the event concludes, by 10PM September 28th, 2025.
All vendors must complete an application form and submit any required documentation. Acceptance is at the discretion of the event organizers, and vendors will be notified of their status via email.
All work and displays must stay within designated space. No boxes, extra
merchandise or debris should be visible. Spot area must be kept clean throughout the event and be left spotless afterwards. No soliciting, approaching patrons, or distribution of advertising material outside of booth area. This is a Non-Smoking Event and therefore, there is no smoking allowed on the grounds, in or around the booths, or sidewalks surrounding the event. (Ask event staff where the designated smoking areas are)
Exhibitor’s Space will measure 20 feet wide by 20 feet deep. Larger space may be available, as space allows, and as applied for. All exhibits must comply with appropriate fire regulations. For information and/or details, contact the Dallas Fire Department at 503-831-3533.
Vendors must provide their own tents, tables, and equipment. Vendors may select their booth location from the Vendor Map attached to the application upon approval of the application.
Food Vendors must have a back wall. “Outdoor” means any open-air space including any space which may have a temporary or fixed cover (e.g. awning or roof) and at least fifty percent of the square footage of its sides open for airflow such that open sides are not adjacent to each other.”
Concession Stands: •Leagues should follow local and/or state guidance when considering operating food or concession sales. •Leagues opting to operate food and/or concession sales should also review and understand the CDC’s guidelines. •For leagues not operating a concession stand, families are encouraged to bring their own food/beverages.
Vendors agree to protect and not hold the event organizers or their affiliates responsible for any claims, damages, or issues that arise from their participation in the event.
The event organizers reserve the right to amend these terms and conditions at any time. Vendors will be notified of any changes.
