Food Vendors

Terms and Conditions for Vendors at the Oakland Black Cowboy Parade and Festival

 1. Application Process

• All vendors must complete and submit an application form by the deadline.
•  Applications will be reviewed, and vendors will be notified of their acceptance status.

2. Space Assignment

• Vendors will be assigned a designated space and must adhere to the outlined boundaries.
• Vendors cannot move to or occupy another space without prior approval.
• Vendors are required to provide interactive activities for spectators at their booth. Merchandise vendors are exempt 

 3. Fees

• All vendor fees must be paid in full before the event.
• Fees are non-refundable except in cases of event cancellation before the cancellation deadline.

 4. Operating Hours

•  Vendors must be open for business during all designated event hours.
• Early closure is only permitted with prior authorization.

 5. Permits and Licenses

• Vendors are responsible for obtaining and maintaining necessary permits and business licenses.
• Proof of compliance must be submitted before the event.

 6. Insurance

• Vendors must provide proof of liability insurance covering the duration of the event.
• The festival organizers must be listed as additional insured parties.

7. Products and Services

• Vendors must sell only those products and services approved in their application.
• The sale of certain items may be restricted or prohibited; vendors will be informed of such restrictions.

 8. Health and Safety Regulations

• Vendors must comply with all health and safety regulations, including food handling and sanitation standards, where applicable.
• The festival management reserves the right to inspect vendor spaces for compliance.

9. Conduct

• Vendors must maintain a professional demeanor and respect all attendees, staff, and other vendors. 
• Disruptive or inappropriate behavior may result in expulsion from the festival.

10. Liability

• The festival organizers are not responsible for any loss, theft, or damage to vendor property.
• Vendors agree to indemnify and hold harmless the festival organizers from any claims arising from vendor activities.

11. Cancellation Policy

• Vendors must notify festival organizers in writing of any cancellations.
• No refunds will be issued for cancellations made after the specified deadline.

12. Agreement

•  By completing the application and participating in the festival, vendors agree to abide by all terms and conditions outlined herein.
• By completing this application, the vendor acknowledges that as a condition of participation, they must complete a post-activity survey to be eligible to participate in the following events