2025 WE Fest Food Vendor Application

Thanks for completing our application.  Please be sure to answer all of the questions, and include all necessary supporting documents, including a photo of your booth.  

Completing this application does NOT guarantee you space at the event.  If selected, you will need to sign a contract and submit a deposit to reserve your space.

Thanks again for supporting WE Fest!

VENDING INFORMATION: Fees are determined based on the size and location of your booth. Festival will determine final booth locations and confirm size upon acceptance of application and receipt of all fees & applicable support documents. If chosen to participate, please indicate the size of vendor space you prefer below. NOTE: All vendor booths must be approved by WE Fest to ensure they meet safety standards. All tents, canopies, structures and awnings must be properly secured (staked or weighted with minimum of 50 lbs. per leg). Vendors are responsible for any damage or injury caused by improperly securing equipment and/or materials.

Vendor Booth Fees: Food Vendors pay 35% of gross sales vs. flat fee, whichever is greater. Festival will deduct sales tax from gross sales and remit on Vendor's behalf to Minnesota Department of Revenue. 

Use of Festival POS Systems Required: We are a cashless event. All vendors (including food, craft, merchandise or service providers) MUST use WE Fest POS terminals for all transactions. Failure to do so will be grounds for immediate dismissal from Festival and forfeiture of booth fee(s). 

Electrical Needs: Select the amount of electricity you will need for your booth. Power in the venue is limited and we will do our best to accommodate your request. You will only be provided with the power you list on this application, this includes trucks, lights, freezers, POS terminals, beverage coolers, refrigerators, warmers, etc. If you have multiple appliances either warming or heating food, you will likely need more than one electrical connection.

Total Credentials/Passes for Working Personnel: Credentials are required for all staff/personnel and vehicles after load-in and throughout event week. Credentials are provided based on the size/type of your booth. Additional discounted vendor passes may be purchased no later than July 1 of each year. The cost of additional passes varies based on the contracted year. You will be expected to provide names of all employees/staff receiving a working credential. Festival will take place rain or shine, please have staff plan accordingly.  

Vendors MUST check-in with event staff prior to setting up booth space, parking RVs/vending trailers or accessing any WE Fest buildings. 

Note: submitting this application does not guarantee a booth a space.

Final assignments will be determined by WE Fest once a contract is signed and deposit is received. Applications must be received by January 15, 2025, to be considered. Applications are sent by invitation only - please do not forward this information to other vendors. If you know of vendors that may have interest in WE Fest, please have them email us at vendors@wefest.com.  

All of the following documents/information must be submitted to be accepted:

• Operator Certificate of Compliance (list of items required - do not only list 'food' or 'merchandise' - be specific for items to be sold)
• MN Tax ID #
• W-9
• Department of Health Permit (a copy of the valid permit is permitted, required for food vendors only)

Insurance Certificate listing the below entities as additional insureds:

• WE Fest Holdings, LLC, 950 Wayzata Blvd. E., Suite 104, Wayzata, MN 55391
• Mithun Productions, LLC, 950 Wayzata Blvd. E., Suite 104, Wayzata, MN 55391
• Live Nation Worldwide, Inc., 9348 Civic Center Drive, Beverly Hills, CA 90210
• Soo Pass Ranch, 25526 County Hwy. 22, Detroit Lakes, MN 56501

Email all of these documents to lynne@wefest.com or mail to the address above for WE Fest Holdings, LLC.