CTRF 2025 FOOD Vendor Application

Welcome to the magical world of the Connecticut Renaissance Faire! We’re thrilled you’re considering joining us as a food vendor for our annual outdoor event. As a recreation of an old-world fall faire, our event provides a truly unique experience that transports visitors back in time to a world of enchantment and wonder—and that includes the delicious flavors of the era!

We are seeking talented food vendors like you to offer mouthwatering, high-quality food and beverages to our enthusiastic attendees. With our immersive, themed environment and large crowds, your offerings will be a fantastic addition that elevates the experience for visitors and provides great visibility for your business.

Even if this is your first time participating in a themed event, don’t worry! Our team is here to support you throughout the entire process, ensuring your experience is smooth and successful. We’ll be happy to provide guidance and answer any questions to make sure your time with us is rewarding.

Once you join us for your first season, you’ll wonder why you didn’t join sooner. The Connecticut Renaissance Faire is more than just an event – it’s an unforgettable journey into the past, and your food will help make it a delicious one!

STOP and READ THIS: Please understand that you MUST use the attached List of Sellable Wares document provided. Do not use your own hand written note paper, a screen shot of your product list from your website or anything OTHER than the provided form. Download it, fill it out and then upload it to Question 19 of this application (Please note: not the insurance question)

Payment and Pricing for Food vendors do not pay flat rates in advance, but pay 18% of gross paid to the office daily by 645pm.
The merchant must pay any taxes and fees required by local or state regulations.
A $100 security deposit/clean-up fee will be required at check-in.  
 
Display and Vendor Booth Appearance:The merchant must maintain a tidy and visually appealing display and surrouding area outside their booth. Grass-trimming and mowing directly around your booth and ropes is the repsonibility of the merchant and must be done weekly. The merchant must take steps to decorate their booths in such a way as to fit into the theme of the show; i.e. pop-up tents should have metal poles and legs draped in fabric or garlands to hide the modern elements
All staff that are visible to the public must be in either renaissance costume OR chef coats. No ball caps permitted in view of patrons. Chef hats are permitted Conduct and Behavior:
The merchant must conduct themselves in a professional and courteous manner towards all attendees, staff, and other merchants.
The merchant must adhere to all local and state regulations, as well as any rules and regulations set forth by the Renaissance Faire organizers.
The merchant must not engage in any activity or behavior that is illegal, unethical, or that may harm the reputation of the Renaissance Faire.
 
Liability Insurance and permits:
The merchant is responsible for any damage or injury caused by their merchandise or booth setup.The merchat is responsible to apply for a temporary health permit from the local board of health. You must notify Faire organizers upon completion of permit application.The merchant must carry their own liability insurance and provide proof of insurance to the Renaissance Faire organizers before setting up their booth.
The Renaissance Faire organizers are not responsible for any lost, stolen, or damaged merchandise.Vendors are required to provide proof of Insurance.  Your one-million-dollar General Liability policy MUST name the following entities as “Additionally Insured”:

• Stone Circle, Inc, 12 Ellis Rd, Southbridge, MA 01550
• Lebanon Lions Club Inc. 122 Mack Road, Lebanon CT 06249