CTRF 2025 Guest Vendor Application

Hark, noble artisans and esteemed merchants! We bid thee apply as a guest vendor at The Connecticut Renaissance Faire, whether for a single weekend or the several during course of our grand eight-week revelry, steeped in the majesty of King Alfred & Queen Beatrice’s court and the splendor of days gone by.

As the sun sets ablaze the skies of autumn, our fair shire bursts into life with the sounds of revelry, music, and the merry laughter of festival-goers. This year's grand affair honors the golden age of Elizabethan England, where nobles and peasants alike gather to celebrate with merriment and fine craft.

We seek vendors whose wares embody the grace and grandeur of this vibrant era, offering visitors a journey through the sights, sounds, and delights of a true Renaissance marketplace. Imagine thy booth nestled amidst the scent of roasting meats, the sparkle of fine jewels, and the melodies of wandering minstrels—a chance to present thy crafts, arts, and wares to a captivated throng.

Should thou have any inquiries or require further discourse, dispatch a swift courier or send a missive by the most reliable of means to our vendor coordinator at merchants@ctfaire.com.

Come, join us, and let us weave a wondrous tapestry of enchantment, as we bring forth the spirit of the Renaissance for all who pass through our gates!

STOP and READ THIS: Please understand that you MUST use the attached List of Sellable Wares document provided. Do not use your own hand written note paper, a screen shot of your product list from your website or anything OTHER than the provided form. Download it, fill it out and then upload it to Question 21 of this application (Please note: not the insurance question)

Payment and Pricing: The merchant must pay the booth fee within 30 days of acceptance to secure their space for the duration of the event.

Guest Vendor spaces are $50/day for a 10x10 space. Larger sizes please contact us for pricing. Full weekend commitment is required. Hard booth spaces are extremely limited and will not be available for guest vendors. 

Invoices not paid within 30 days will incur a late fee of $10 per day for every 30 day cycle they are late. If invoices are not paid within a timely manner, a rejection notice may be sent and other merchants allowed to apply for the space.Prices for goods sold at the event must be clearly displayed and accurately reflect the value of the item. The merchant must pay any taxes and fees required by local or state regulations.A $100 security deposit/clean-up fee will be required at check in.   

Display and Sale of Merchandise: All merchandise displayed and sold must be appropriate for the Renaissance Faire theme.
The merchant must maintain a tidy and visually appealing display and surrouding area outside their booth. Grass-trimming and mowing directly around your booth and ropes is the repsonibility of the merchant and must be done weekly. The merchant must take steps to decorate their tents in such a way as to fit into the theme of the show; i.e. pop-up tents should have metal poles and legs draped in fabric or garlands to hide the modern elements The merchant must provide accurate and honest descriptions of all merchandise sold. Any replicas or reproductions of historical artifacts must be clearly marked as such.

Conduct and Behavior:The merchant must conduct themselves in a professional and courteous manner towards all attendees, staff, and other merchants. The merchant must adhere to all local and state regulations, as well as any rules and regulations set forth by the Renaissance Faire organizers. The merchant must not engage in any activity or behavior that is illegal, unethical, or that may harm the reputation of the Renaissance Faire. 

Liability and Insurance: The merchant is responsible for any damage or injury caused by their merchandise or booth setup.The merchant must carry their own liability insurance and provide proof of insurance to the Renaissance Faire organizers before setting up their booth.
The Renaissance Faire organizers are not responsible for any lost, stolen, or damaged merchandise.Vendors are required to provide proof of Insurance.  Your one-million-dollar General Liability policy MUST name the following entities as “Additionally Insured”:

• Stone Circle, Inc, 12 Ellis Rd, Southbridge, MA 01550
• Lebanon Lions Club Inc. 122 Mack Road, Lebanon CT 06249