CollectedCon Exhibitor Application

CollectedCon is a curated convention featuring designer toys, original art & other design collectibles. This application is for exibitors requesting Artist Alley, 10 ft x10 ft, or 10 ft x20 ft booths.

Once this application is submitted our team will review and get back to uou shortly for approval.

1. Terminology Clarification

In this agreement, the term "Occasion" refers to the

upcoming event known as CollectedCon, scheduled for July 13th and 14th, 2025 ("Event Dates") at the Navy Pier

("Exhibit Facility"). The ownership, production, and

management of the Event rest with CollectedCon.

Throughout this document, the term "Coordinator"

collectively refers to CollectedCon and its respective

officers, directors, agents, affiliates, representatives,

employees, and assigns, as the context dictates. The term

"Participant" collectively encompasses the entity or

individual applying for exhibit space rental, agreeing to the

terms herein upon CollectedCon’s acceptance.

2. Acceptance of Agreement

This agreement becomes legally binding once it is signed

by the Participant on the following page and countersigned

by an authorized representative of COLLECTEDCON.

3. Space Allocation

CollectedCon will assign exhibit space for the Event Dates,

reserving the right to modify the floor plan at its discretion.

4. Eligibility Criteria

CollectedCon retains the right to determine the eligibility of

prospective exhibitors, allowing participation only to those

offering products or services related to urban art, urban

clothing, vinyl toys, or other popular culture items. Display

of adult materials requires prior written permission.

5. Occupancy Regulations

Exhibitors must adhere to specified hours; failure to comply

allows CollectedCon to reclaim the space without a refund.

6. Acknowledgment of Risks; Release of Liability

TheParticipant assumes all risks associated with their

involvement in the Event, releasing CollectedCon, the

Exhibit Facility, and related parties from any claims, actions,

demands, or liabilities arising from such participation.

7. Cancellation Protocol by Participant

Partial cancellation necessitates written consent from

CollectedCon. A 50% cancellation fee applies if canceled 15

days before the Event.

8. Cancellation by CollectedCon

CollectedCon may terminate the contract for non-payment

or breach, with no refund for exhibits deemed

objectionable.

9. Event Cancellation

In unforeseen circumstances leading to Event cancellation,

the Participant receives a refund minus incurred costs, and

CollectedCon may alter Event details under specific

conditions.

10. Indemnification Obligation

The Participant agrees to indemnify, defend, and hold

CollectedCon and the Exhibit Facility harmless from any

claims, liabilities, and damages resulting from their

participation, including breaches of this agreement.

11.Liability Limitation

Under no circumstances shall CollectedCon or the Exhibit

Facility be held liable for lost profits or any incidental,

special, indirect, punitive, or consequential damages, with

CollectedCon's maximum liability not exceeding the

amount paid by the Participant for exhibit space rental.

12. Promotional Use of Information

CollectedCon is granted a license to use the Participant's

name and product names for promotional purposes,

including Event photographs.

13. Facility Maintenance Responsibility

The Participant is liable for damages caused to the Exhibit

Facility or associated property.

14. Taxation and Licensing Obligations

The Participant must obtain necessary licenses and pay

applicable taxes for activities at the Event.

15. Copyright Compliance

Exhibitors must have rights and pay royalties for any

copyrighted material displayed.

16. Legal Compliance

Participants must comply with all laws, codes, ordinances,

and regulations, including the Americans with Disabilities

Act.

17. Additional Conditions

CollectedCon maintains control over attendance policies;

all payments are non-refundable, and Exhibitors must

adhere to decorum standards. Amendments require

written consent from CollectedCon.

18. Incorporation of Rules

Uncovered matters fall under CollectedCon's

determination, and additional rules or regulations

adopted by CollectedCon are incorporated into this

agreement.

19. Applicable Law

This contract is governed by the laws of the State of

Illinois, with dispute resolution in the courts of Illinois,

specifically Chicago.

20. Display Standards: Aisle & Common Area Usage

Exhibitors must tastefully display products within their

booths, and control of aisles and common areas is vested

in CollectedCon. Unauthorized signs or exhibits in these

spaces are prohibited.

21. Sound Policies

Use of sound devices is permitted within exhibit booths

but must be controlled to avoid interference with others.

22. Fire and Safety Adherence

Exhibitors must strictly adhere to federal, state, and city

fire and safety laws.

23. Offset Rights; Enforcement

CollectedCon has the right to apply refunds to the

Participant's debts. The prevailing party in legal actions is

entitled to reimbursement of costs and legal fees.

24. AI Art

AI generated art will not be shown in any capacity, prints,

NFT, Toys etc.

25. Funko

Funko products will be approved on a case-by-case basis.

You must have written approval by CollectedCon to

display Funko products.

26. VIP Hour

No badge swapping or shopping outside of your booth is allowed during VIP hour. Vendors caught doing so will not be invited back. Only those with VIP badges are permitted to shop during this time. If you have a VIP badge, you must wait outside with everyone else.

By Submitting & Signing this application you are stating you have read our Terms & Conditions and agree to abide by the items

in this document.