Vendor Application - Standard Booth

Application for vendors selling pins, dice, prints/art, and other fandom related items.

**Please fill out the MN ST-19 form and present it when you pick up your Vendor Badge

2025 Vendor SOP

This document is to outline the expectations, responsibilities and guidelines for any vendor of Range Fan Con (RFC).

Overview

• No guest vendors will be allowed

  • 1 vendor per space

• Vendor helpers must be at least 13 years of age at the time of the convention

  • Exceptions will be made on a case-by-case basis

• Maximum helpers per space

  • Small space (2-6X6 tables) – 2 ppl max

  • Medium space (3-6X6 tables) - 3 ppl max

  • Large space (4-6X6 tables) – 4 ppl max

    • Exceptions will be made on a case-by-case basis

• Vendor spaces are first come first served

Applications

• Payment of $20 application/registration fee must be made at the time of the application with payment of vendor space due upon acceptance of vendor application

• Vendors will receive a response to their application within 30 days of RFC receipt

• Registration fee will be applied to vendor space purchase price at the time of application acceptance

• Early registration will be from Nov 1, 2024-Feb 28, 2025 at a reduced rate

• Beginning Mar 1, 2025, registration fees will be normal pricing

• If for any reason before Mar 1, 2025, a vendor is no longer able to or interested in hosting a vendor space at the 2025 convention, a 15% fee will be deducted from the vendor space purchase price

• Within 30 days of the scheduled event date, if a vendor is not able to or no longer interested in hosting a vendor space at the 2025 convention, no refund will be given

  • Exceptions will be made on a case-by-case basis (hardships)

• Early registration grants the vendor access to the Green Room with provided amenities, load in after party and the 18+ events being offered on Saturday night at no additional cost

• Access to the above-mentioned amenities will still be available to vendors registering after Feb 28, 2025 at an increased registration cost

Vendor Code of Conduct

RFC strives to provide a safe and fun environment for their vendors, vendor helpers and attendees.

Vendors and vendor helpers at any RFC convention are expected to conduct themselves in a professional manner while still having the ability to have fun and enjoy the atmosphere of the convention.

This includes, but not limited to the following items:

• Racism/Racist communication towards Range FanCon staff, vendors, volunteers or other parties with whom Range FanCon does business.

• Sexual harassment of Range FanCon staff, vendors, volunteers or other parties with whom Range FanCon does business.

• Discrimination against Range FanCon staff, vendors, volunteers or other parties with whom Range FanCon does business.

• Violence or Violent outburst towards Range FanCon staff, vendors, volunteers or other parties with whom Range FanCon does business.

• The theft of or damage/destruction to items belonging to Range FanCon staff, vendors, volunteers or other parties with whom Range FanCon does business.

Any vendor or vendor helper found in violation of any of the above issues will be given ONE (1) verbal warning. Any subsequent violations will result in the vendor and any vendor helpers being asked to remove their items from their booth space and leave the convention. If a vendor has been asked to leave the convention, their application for the next convention will be brought before the committee to discuss the acceptance. If the application is rejected, the vendor will not be allowed to reserve a booth at any future RFC conventions.

If the violation is grievous enough, RFC Staff Members reserve the right and obligation to contact the local law enforcement to assist in the situation.