FOOD PERMITS - Any vendor intending to sample or sell open-container food or beverage must obtain a food permit from the corresponding City/County Health Department for the event(s) in which you are confirmed. Failure to do so may result in loss of vendor fees paid, barring from future events, or prohibition from entering the event grounds without the issuance of a refund or credit transfer. Health permit documentation is due to the City/County Health Department no less than 14 days prior to the event start date.
Vendor is prohibited from performing any business activity outside of its space. Vendor may bring additional furnishings, so long as all items fit within the designated booth space. Vendor is responsible for all necessary equipment, including extension cord. All vendors serving food or beverage must receive a Temporary Event Food Vendor Health Permit and Mobile Fire Suppression Permit.
Only menu items submitted on the application form and approved may be sold at the event. No glass containers are permitted. Menu exclusivity is not guaranteed; other vendors may be permitted to sell similar items.
The vendor is responsible for maintaining required permits, licenses, and certifications for all products they produce. Vendors will be responsible for their own cash boxes and receipts. Vendors must apply for the Texas State Sales Tax ID# and report their earnings as being sold in Celina, Texas. The State Sales Tax Rate is 8.25%. For more information on applying and filing call 1-800-252-5555.
GREASE AND OTHER WASTE - Food vendors are prohibited from dumping grease on-site at any event. Food vendors agree to transport and remove all grease and other food-related waste to appropriate locations as required by both SBG Hospitality and municipal law of the city in which the event is held. Please contact the Health Department for the corresponding City/County for questions/concerns.
VENDOR FEES - All vendors must pay the assigned fee in advance in order for space to be confirmed. No vendors will be granted access to the event grounds or pre-event communications without a paid invoice on file. SPACE IS ONLY CONFIRMED ONCE PAYMENT IS RECEIVED. Vendors with unpaid invoices will not be granted entrance to the event grounds.
BOOTH SPACE: Food & Beverage partners are provided either a 10"x10" or a 10"x20" space. A space will be assigned upon approval.
SBG Hospitality and the City of Celina WILL NOT PROVIDE the following items: Tables, tents, chairs, lights, batteries, extension cords, weights, ice, water, coolers, dollies, storage, booth staffing, set-up assistants, or other materials, used for a vendor"s tent set-up.
SIGNAGE - Vendor can display signage within its assigned vendor space. All signage and decor shall be properly displayed and mounted. The vendor shall not place signage or advertisement flyers in any other locations aside from its designated vendor space. Signs, banners or displays of any kind of inappropriate messaging, shall not be displayed by the vendor in the booth/tent space or at any other event location
INSURANCE & PERMITTING - All food & alcohol vendors (excluding Texas Cottage Food Law Vendors) are responsible for providing the required proof of minimum insurance coverage within 10 business days.
The Temporary Event Food Vendor (TEFV) permit is valid through the end of the calendar year, for all Celina events within the same year.
If cooking with gas, oil, or open flame, vendors are also required to have a Mobile Fire Suppression Permit (MFS), issued by the Celina Fire Department. Please contact CFD with questions regarding MFS permitting and inspection requirements.
EVENT DURATION - All vendors are required to remain set up and in place for the duration of the event in order to provide a consistently high-quality experience for our patrons. Vendors may NOT depart the event prior to the conclusion without direction from SBG Hospitality management staff.
ELECTRICITY - To receive power, the vendor must upload a photo of the plug that will be used at the event. 30AMP/50AMP will be available for food trucks. 110v will be available for other electrical needs. Generators will not be permitted without prior written permission from SBG Hospitality management staff.
If electricity is provided by the City, the vendor will be required to provide a 100" extension cord or 25" (30 amp/50 amp extension cord).
If an electrical connection is not available, only a food vendor can use its own generator. Generators will not be provided. If a vendor plans on using their own generator, they must notify coordinator@sbghospitality.com and generator guidelines will be sent to the vendor.
ALCOHOL VENDORS - Alcohol vendors may serve out of food trucks/trailers, or fire retardant/resistant 10"x10" or 10"x20" tents with 25 lb. weights per tent leg for their booth spaces. Vendor is encouraged to bring its own battery-operated LED lights for the assigned booth. Vendor will provide its own tables, chairs, or other booth accessories as needed.
No glass containers permitted. Vendor must show proof of and display in its booth a temporary permit to sell beer and wine obtained by the TABC. Import/specialty beer, wine and wine-based cocktails may be sold. Liquor as defined by the TABC is not permitted. Vendor selling beer and wine shall show proof of the proper liquor liability endorsement on its insurance policy upon acceptance for Vendor participation. Vendor is solely responsible for checking the identification of event patrons prior to serving.
Alcohol vendor must file all necessary permits to TABC. Once vendor application is approved, SBG Hospitality will issue the vendor an approval letter to be given to TABC. Alcohol vendor must abide by the TABC code and all ordinances, laws, rules, regulations, standards, and policies in accordance of the event. Alcohol vendor must apply for a City of Celina Temporary Event Food Vendor Permit (TEFV). See Insurance & Permitting Guidelines for instructions.
Vendors will be responsible for their own cash boxes and receipts. Vendors must apply for the Texas State Sales Tax ID# and report their earnings as being sold in Celina, Texas. The State Sales Tax Rate is 8.25%. For more information on applying and filing call 1-800-252-5555.
TRASH - All vendors are responsible for cleaning their own immediate area at the conclusion of the event. All liquid or solid waste must be disposed of properly and may not be left at the venue. Violation of this policy may result in a $200 fine, barring from future events, or prohibition from entering the event grounds on the next confirmed event date without issuance of a refund or credit transfer.
WEATHER POLICY AND REFUNDS/TRANSFERS - The event is rain or shine. Should you need to cancel a 100% refund will be granted >14 days prior to the event. A 50% refund will be granted 7-14 days prior to the event. NO REFUND will be issued less than 7 days prior to the event.
SBG Hospitality and the City of Celina reserve the right to cancel any vendor at any time. Vendors canceled by SBG Hospitality or the City of Celina shall receive a full refund unless the vendor has violated the terms and conditions of the "Vendor Policy and Guidelines" in which case the vendor forfeits the refund. Any vendor that does not show up without a written notification to coordinator@sbghospitality.com can result in exclusion from future events.
FINAL ACKNOWLEDGMENTS, for myself, my guests, and anyone entitled to act on my behalf, waive and release SBG Hospitality LLC and the City of Celina, all SBG-affiliated event venues, all SBG-affiliated City government agencies, all affiliated sponsors, and vendors, volunteers, and their representatives, and successors from all claims or liabilities of any kind arising out of my participation in this event, even though that liability may arise out of negligence or carelessness on the part of the persons named in this waiver; further releases, forever discharges, and covenants not to sue the aforementioned parties and its officials, officers, employees, representatives, agents, and volunteers in connection therewith to the extent allowed by Texas Law. I authorize SBG Hospitality to photograph or take video footage of me and my property in connection with the events selected in this application. I authorize the use of any such photographic and video footage of me for all marketing and advertising purposes including, but not limited to, the following mediums: Web content, print ads, social media marketing, etc. I understand that this application does not constitute confirmation of vendor space and that only payment of a vendor invoice may confirm booth space. Without receipt of payment, no booth space will be provided to me. I authorize SBG Hospitality to use my information to send me information via email and SMS. The digital signature of this application constitutes a fully enforceable agreement to the terms listed hereof once payment is received. Vendors will be confirmed once payment is received.
