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Fall Festival Vendor Application

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Deadline: Sep 02, 2024 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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Gastonia Fall Festival
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Date: Oct 19, 2024 3:00 pm - Oct 19, 2024 7:00 pm (EDT)
place
Gastonia, North Carolina
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$25+

About the event

Come out to downtown Gastonia on Saturday, October 19 from 3:00 PM - 7:00 PM! There will be food trucks, a beer garden, live music, vendors, entertainment, a free KidsZone with mechanical rides, inflatables, and carnival games with prizes. *Please bring your own lawn chair and/or blanket to sit and enjoy the music**
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City of Gastonia
City of Gastonia
Contact Organizer
City of Gastonia
City of Gastonia
Contact Organizer

About the application

Please read the below information thoroughly prior to filling out the application. 
 
The City of Gastonia's Fall Festival is taking place on October 19 from 3:00 pm to 7:00 pm at the Rotary Pavilion and downtown Gastonia. The event features food trucks, vendors, a beer garden, free entertainment, live music, free carnival rides and games and more.
 
We are looking for family-friendly vendors for the event. Political parties or political candidates will not be approved as vendors.
 
If you are interested in becoming a vendor for the marketplace, please fill out the below application.
 
Application deadline: September 2, 2024.
 
This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically. Payment will be charged to card after application is approved.
 
Vendor and power spots are limited. 
 
Once all vendor spots are filled, waitlisted applicants will still be accepted through the deadline date. If you apply and more spots become available or another vendor cancels, the event organizer will contact waitlisted applications in the order they were received to confirm availability and then approve the application.
 
Vendor fees:
  • Downtown Gastonia businesses: free (contact event organizer for discount code)
  • Marketplace vendors: $25 vendor fee
  • Power: $15 fee
  • No food truck, food cart, or food trailer vendors are accepted under this application. Please view Fall Festival Food Truck/Trailer Application to apply as a food truck or food trailer. 
Vendor Guidelines and Information:
  • All vendors will be allowed to display their goods on 10/19/24 from 3:00PM to 7:00PM.
  • Booth set up/break down information:
    • Individual vendor booth area is 10ft x 10ft.
    • Vendors will be set up on Main Ave. between 321 and Dr. MLK Jr. Blvd. in downtown Gastonia. 
      • You will be able to pull one vehicle up to your spot at a time and unload. As soon as you unload, you need to move your car to a parking lot nearby (parking lot on 321 or lot between S. South St. and 321.)
      • Vendors are responsible for providing their own table(s), chair(s), and tent.
        • Tents must not exceed 10ft x 10ft and they must be secured with tent weights or sandbags. 
    • Only space is provided. If you need power (one outlet), the extra fee is $15. 
    • Do not block private drives, entrances, or doors. Be respectful of private property.
    • No generators allowed.
    • Booth set up will be around 1:00 PM. A final, confirmed time will be sent out at least two weeks prior to the event.
    • Booth breakdown is no earlier than 7:00PM and must be completed no later than 8:00PM.
      • You will not be able to bring any vehicles onto Main Ave. until the crowds have cleared.
    • It is the responsibility of the vendor to keep the booth and surrounding area clean. Each vendor shall leave the area in the same condition as it was found.
  • Vendor booths serving food:
    • Vendor booths may not grill or smoke any food. 
    • Vendors serving food out of their booths will have to fill out a Temporary Food Establishment permit with Gaston County. This will be sent to the applicant upon approval. If the applicant has filled out this permit in the past, or has exempt food, the application still needs to be completed but the applicant will not have to pay Gaston County the $75 fee. If a permit is needed, the applicant will need to pay Gaston County $75 for the permit.
    • Vendors are required to adhere to all applicable laws and provisions established by North Carolina, Gaston County Health Department, and the City of Gastonia Police and Fire Departments. Vendors shall adhere to all federal, state and local laws, rules and regulations applicable to its business.
  • All vendor activities must be suitable for a family event. Offensive materials, ads, or public displays will be removed and participation refused.
  • A final packet going over these regulations and procedures will be sent via Eventeny messaging within two weeks of the event. The packet will also include a site map, timeline, and set up and breakdown information.
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Terms & Conditions

  • There will be no refunds due to any wind, rain, snow, or other inclement weather.  This is a rain or shine event.
  • Booth and power fees are refundable up to two months prior to the event. If a vendor cancels within the two month period, all fees are non-refundable.
  • By signing the application, you agree to these terms and conditions.
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Prices

10x10 Booth $25 Non-refundable Single booth space is 10 feet wide and 10 feet deep.
Outlet $15 Non-refundable

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Please list the products and/or services that your business would be selling at the event.
  • Do you accept credit cards?
  • What are your prices?
  • How many booth spaces (10x10) would you like?
  • Do you need power at your booth?
  • If you are requesting more than one booth and also requesting power, do you need power at all of your requested spaces?
  • By signing your name, you agree to our terms and conditions.

Picture requirements

  • Minimum pictures required: 2
  • Please upload pictures of what your booth will look like, as well as what you are selling (if applicable.)
Fall Festival Vendor Application
Fall Festival Vendor Application
Gastonia Fall Festival
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