Application

Non-Profit 501c3 Vendors

av_timer
Deadline: Aug 02, 2024 11:00 pm (GMT-07:00) Pacific Time (US & Canada)
date_range
Date: Aug 30, 2024 12:00 pm - Sep 01, 2024 10:00 pm (PDT)
place
Los Banos, California
attach_money
$450+

About the event

The California Garlic Festival will be at the MERCED COUNTY SPRING FAIRGROUNDS (403 F St., Los Banos, CA 93635) on August 30, 31 & September 1, 2024. The wholesome family fun event is focused on local entertainment, community leadership, and the Valley’s vast agriculture. The California Garlic Festival has something for everyone! The three-day family-friendly event will feature Monster Truck Shows, Live Entertainment, Carnival, Fresh Cooked Garlic Delicacies, Lots of Vendors, Scholarship Pageant, Prince & Princess Program and More! Festival Hours: Noon-10pm all 3 days Single Day Admission Admission can be purchased online or will also be available at the gate the day at the event. $15.00 Adult (ages 18-64) $10.00 Child (6-17), Senior 65+ & Military w/ID Children 5 & Under - FREE $35 Carnival Unlimited Ride Wristbands available on site at the carnival Free Parking
Noceti Group Inc
Noceti Group Inc

About the application

Non-profits need to provide their 501c3 determination letter to be approved for a Non-Profit vendor space.
 
By submitting this application as an electronic agreement, you are validating you have read all of the information on this page and approving this agreement electronically. This application will be reviewed and is not a guarantee of space. All questions must be answered completely before consideration for space can be given. Please do not send any money via mail after completing this application. This application is neither a commitment by the applicant or an offer by the California Garlic Festival to rent space. If your application is accepted, we will notify you with the following steps to complete acceptance.

Terms & Conditions

GENERAL INFORMATION
Fees & Deposit
  1. Fees are calculated by the number of 10' frontage spaces needed to accommodate your full setup.
  2. A non-refundable 50% deposit of the total vendor space fees is due upon receipt of acceptance notification to hold your space, otherwise another vendor selling similar items may apply and pay, ultimately taking the space that was on temporary hold for you if we do not get a response within 10 days of acceptance.
  3. Balances not paid by AUGUST 9, 2024 will forfeit all vendor space(s) and monies paid.
  4. Credit Card charge backs will exclude you from any future events. 
  5. Vendors are not fully confirmed until all permits, payments and documents are received by Vendor Coordinator. A vendor may not set up at the Event until all criteria is met.
Setup/Closing
  1. The grounds and buildings will be available for set up starting Thursday, AUGUST 29, 2024 from 9:00 A.M. to 9:00 P.M. Vendors must check-in prior to 5:00 P.M. on Thursday. There will be security on the grounds; the buildings will be secured at 9:00 P.M. Set up will also be available Friday, AUGUST 30, 2024 from 7:00 A.M. to 10:00 A.M. Vendors must be in place and set-up prior to 11:00 A.M. on Friday. 
  2. All Outdoor Commercial/Concession Stands must be set back from walkways.
  3. Indoor booths: The booths consist of drape covered pipe frames. The back drape is 8 ft. high and the side drapes are 3 ft. high. Nothing may be attached to the drapery frame, except for support rods and other small area items that do not hinder the view of adjoining booths, the height of the front of the booth must not exceed 3 ft. All furnishings must be flameproof.
  4. Festival Staff IS NOT RESPONSIBLE FOR ANY ITEMS SHIPPED TO OUR FACILITY, BEFORE OR DURING FESTIVAL. UPS will arrive between 9:00 A.M. and 1:00 P.M. They will pull up to the F Street Gate; you must sign for your items at that time. They are on a limited time frame and will not wait.
  5. WITHOUT EXCEPTION, Vendor and Concession booths must remain in place until closing time of festival, 10:00 P.M. Sunday, September 1, 2024.
Use Of Booth
  1. NO SUB-LEASING IS ALLOWED. An assigned space is to be used by original lessee only.
  2. Items to be sold will be confined to items on contract. We are trying to control duplication of items.
  3. Define your give-away policy. If you give away something and ask for donations, you are selling and therefore have a Concession Selling Contract.
  4. Any free drawing must be approved in advance by Management. If there is a drawing to be done during the Festival, time of drawing must be posted conspicuously and the name of the winner(s) must be posted, as well as submitted to the Festival Management before Festival closes. All drawings must be done PRIOR to closing date of the Fair.
  5. Food booths must close down at designated time and no “after hours” sales.
  6. No balloons or bumper stickers may be given away. Manager must know before run of Festival what is to be handed out as give-aways.
  7. Amplified sound systems must not be so loud as to distract from other booths.
  8. Use sewer drains provided, DO NOT overflow hoses onto grounds surface.
  9. Use supplied oil containers around the grounds for used cooking oil.
  10. NO Beer, Wine and/or Alcoholic Beverages are allowed.
 
Conduct Of Booth Personnel
  1. All displays, booth personnel and soliciting activities will be confined to their assigned space. No moving down aisles or leaning out into aisles to seek patronage.
  2. Booths must be manned at all times during Festival open hours.
  3. Working credentials will be issued by the Vendor Coordinator. Each commercial vendor will be issued two (2) wristbands valid for all three days per 10’x10’ space. Food Concessions will be issued four (4) wristbands valid for all three days per 10’x10’ space. Re-sale of these worker wristbands is strictly prohibited. NOT RESPONSIBLE FOR LOST OR MISPLACED WRISTBANDS. Commercial and Food booths requiring additional worker wristbands may purchase them prior to event and picked up upon arrival at vendor check-in or purchased at vendor check-in on Thursday or Friday ONLY.
  4. Insurance Certificates, County Seller’s Permit, and any other required documents must be on record with vendor coordinator prior to your booth opening.
 
Vendor Hours of Operation
Noon-10:00 P.M. DAILY
 
Concessionaires remaining in booths after closing time for clean-up, etc. are expected to do so with subdued lighting, with flaps at least partially closed and to transact no business.
Sunday night we REQUIRE that you stay in place until 10:00 P.M. so we can control traffic and safely allow guests to exit. VENDORS CAN NOT ENTER THE GROUNDS WITH VEHICLES OR MOVE THEIR VEHICLES THAT ARE PARKED ON THE GROUNDS UNTIL WE GET CLEARANCE FROM MERCED COUNTY SHERIFF.
THE GROUND RULES POLICY IS
ALL VEHICLES MUST BE OFF THE GROUNDS BY 11:00 A.M. DAILY, NO EXCEPTIONS. 
 
REFUNDS & CANCELLATIONS

  1. Cancellations must be given in writing before AUGUST 9, 2024. Any amount over the 50% non-refundable deposit will be refunded by check within thirty days of notice. 
  2. There are no refunds or credits given after AUGUST 9, 2024.
  3. There will be no refunds for rain or other act, either man-made or natural.
 
ENFORCEMENT

  1. Decisions made by Tony Noceti, Noceti Group, Inc., California Garlic Festival are final.

Prices

10'x10' Non-Profit Vendor Space $450 Non-refundable Single booth space is 10 feet wide and 10 feet deep. Non-profits need to provide their 501c3 determination letter to be approved for a Non-Profit vendor space.
Electrical Outlet - 50 Amp $100 Non-refundable Fee covers all three days of use per outlet requested.
Electrical Outlet- 20Amp $50 Non-refundable Fee covers all three days of use per outlet requested.
Additional Worker Wristband $10 Non-refundable Additional worker wristband is valid for all three days of the festival. Wristbands will be picked up at Vendor Check-In on Thursday or Friday prior to event setup.
RV Space (Wilmot Lot) $150 Non-refundable RV Space fee covers Thursday-Sunday night. (Will be updated soon whether or not water and electric is available for hook up)

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Are you requesting an INDOOR or OUTDOOR space?
  • Seller's Permit Number
  • Please list the items you will be selling.
  • What are your power requirements?
  • Provide a copy of your 501c3 determination letter
  • By signing your name, you agree to our terms and conditions.

Picture requirements

  • Minimum pictures required: 0
  • Please provide photos of booth setup as well as photos of items you are listing on application.
Non-Profit 501c3 Vendors
Non-Profit 501c3 Vendors
California Garlic Festival