Application

Food Vendors

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Deadline: Sep 06, 2024 11:59 pm (GMT-05:00) Central Time (US & Canada)
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Date: Oct 12, 2024 10:00 am - Oct 13, 2024 6:00 pm (CDT)
place
Katy, Texas
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$425+

About the event

The City of Katy is gearing up for a festive celebration of its rich history and cultural heritage! Join us for a weekend packed with family fun and community spirit at the newly redesigned Historic Town Square in front of Katy City Hall. This event, benefiting the Rotary Club of Katy, promises something for everyone, with 100% of net proceeds going back into our beloved Katy Community through scholarships, nonprofit organizations, and charities. Friday, October 11th will be designated for vendor load in, volunteer meetings, and operational run throughs. The Katy Rice Harvest Festival kicks off Saturday, October 12th 10am-10pm & continues Sunday, October 15th 12pm-6pm The event spans two days, overflowing with activities. Explore 150 vendor booths offering unique crafted items, indulge in delicious treats from food trucks, and enjoy live music performances. Our expanded kids/teen zone ensures that the little ones have just as much fun, with bounce houses, obstacle courses and interactive games galore. Come watch the demo cooking show, cheer on the KRHF King and Queen, and don't miss out on the cooking and art contests. Dance the night away in front of the the main stage or quench your thirst in our beer garden, there’s something for everyone. The newly reimagined festival will feature fantastic opportunities to discover new shops & revisit some of your favorites, savor culinary delights, and forge new connections within our vibrant community. Parking is made easy with new routes, ample space, and free shuttle service to and from the Merrell Center throughout the festival. We also encourage rideshares and will be offering discounts for those who choose to utilize our rideshare partners! Join us in celebrating Katy's heritage and giving back to the community we all love. We can't wait to see you there!
City of Katy
City of Katy
City of Katy
City of Katy

About the application

This application is specifically for food vendors operating from food trucks or tents, cooking food on-site. If you're selling prepackaged items, you'll fall under the category of Art & Craft Vendor.
 
Please note that obtaining Food Permits and/or a City of Katy Permit is mandatory.
 
Submitting an application does not automatically reserve a booth space. Approval is required first, after which you'll have the opportunity to secure your booth space by making payment before the September 6th deadline. Failure to make payment by the deadline will result in your booth space being allocated to the next applicant in line.

Terms & Conditions

The City of Katy absolves itself of any responsibility for statements, actions, omissions, or claims made by exhibitors regarding their marketing efforts and booth activities.
 
VENDOR LOAD IN: 
All vendors MUST be loaded in by Friday, October 11th by 10pm to participate. There will be NO load in Saturday morning. If vendors are not on site loading in by the date and time listed above, they will forfeit all paid fees and the right to participate in the festival. 
 
EXHIBIT SPACE:
Each exhibit space measures 10 feet deep by 20 feet wide. No electricity is provided.
Food vendors requiring power must supply their own generator (only quiet generators permitted).
Food vendors using a truck and trailer setup must disconnect their vehicle and park outside festival boundaries.
All work and personal belongings, including tables, chairs, and boxes, must remain within the assigned space.
Exhibitors must bring their own canopy, securely weighted and fastened against wind gusts and weather conditions.
Attendees should bring their own drinks and snacks or utilize the available food vendors and drink booths.
Unoccupied booth spaces two hours before the event or non-compliance with the agreement terms may result in the space being reassigned without refunds.

EVENT POSTPONEMENT OR CANCELLATION:
The City of Katy is not liable for damages or expenses incurred by exhibitors due to the unavailability, delay, interruption, or cancellation of rented space beyond its control.
Refunds, if applicable, will be issued after deducting expenses already incurred by the City.

SPACE SHARING AND DISPLAY POLICIES:
Exhibitors may share or assign their allotted spaces with written consent from the festival producer.
Only items specified in agreements may be displayed.

DEADLINE:
Vendors must complete and submit signed contracts and payment by the specified date to ensure participation.

EXCLUSIONS FROM EVENT:
The City of Katy reserves the right to determine the suitability of exhibitor products, services, or activities.
Exhibitors must comply with event standards; failure to do so may result in exclusion or modification of displays.

POLICIES AND PROCEDURES:
All booth renters are bound by the City of Katy's policies and procedures, as well as relevant fire, utility, and building codes.
Any violation of policies may result in ejection without refund.

FACILITY RESTRICTIONS:
Vehicles may only enter the festival for loading/unloading; no additional vehicles allowed.
No drilling, nailing, or affixing items to property; exhibitors are responsible for any damage caused.
Compliance with fire and safety regulations, including restrictions on combustible items, is mandatory.
Water use must be coordinated with the City of Katy.
Alcoholic beverages are prohibited.
Food giveaways require prior approval and compliance with health regulations.
Extension cords must be safely covered and secured.

EVENT CANCELLATION:
If there is a 60% chance of rain, the event will be canceled; participants will be notified via email, text, and social media.
By completing this application, you acknowledge understanding and acceptance of all listed policies and procedures and agree to ensure compliance among all involved parties.

Prices

Food Truck/Tent Space Fee (10' x 20') $425 Non-refundable If your food truck is longer than 20', please let us know.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Please list the food items you will sell along with the price point.
  • Day of Event Contact
  • Emergency Contact
  • How many people will be working your truck/booth on Saturday?
  • How many people will be working your booth on Sunday?
  • Please Specify if you are a Food Truck, Food Trailer, or Food Booth
  • If Food Truck, what side is your serving window on
  • Please attach a copy of your Food Permit
  • If you do not currently have a Harris County or Fort Bend Permit, you will be required to obtain a temporary permit.
  • Please read the description below and select the answer choice that best fits you.

Picture requirements

  • Minimum pictures required: 4
  • Please include 4 different images that showcase your food truck or tent setup and the items you offer.
Food Vendors
Food Vendors
Katy Rice Harvest Festival 2024