MARKET RULES:
All products must be from no further than 100 miles from East Rochester, New York and must
meet the standards set forth under these rules. The vendor must display the name and location where products were grown/produced.
Be aware the market manager may conduct inspections of farms or
production facilities to assure an operation's conformity with market rules. These will be conducted
at the discretion of the market manager and scheduled in advance. Inspection criteria will be based on information provided in the grower's market
application, such as specific crops grown, farming methods applied, safety measures in place etc.
Vendors' applications will be reviewed and approved by the market manager.
Vendors must come from no further than 100 miles from East Rochester NY. In reviewing applications, the
market manager will consider the vendors' efforts to apply methods of sustainable agriculture
to their growing operations. Priority will be given to farmers using sustainable methods and to
farmers attempting to transition to more sustainable practices. The market manager may take
into account product quality, product mix, and market needs when approving vendor
applications. Vendor selection is made at the sole discretion of the market manager, based on
a reasonable assessment of market needs. Applications not accepted will be retained, and
if openings occur or market needs change during the season, applicants may be contacted.
Vendors whose applications to participate are accepted should make every effort to attend
the market on the days indicated on the vendor's application. Applicants are accepted to fill
market needs, and the success of the market depends on vendors' commitment to the
market. If an absence is unavoidable, vendors should notify the market manager at least a
week prior to the anticipated absence, if possible. Consistency of attendance for future markets will be considered when approving future applications.
Vendors are expected to charge prices that are fair to themselves, their customers, and other
producers in the market. No price fixing or gouging is allowed.
Not-for-profit groups and community organizations may have booth space as determined
by the market manager. Fees will be waived for these groups at the discretion of the market
manager.
All items sold at the market must meet federal and state regulations, as well as requirements of the Monroe County Health Dept. and the NYS Dept. of Agriculture and
Markets. Vendors shall provide to the market manager and shall post at their stand all permits, licenses, and certificates required by law and regulation. Vendors selling taxable
items must display a valid NYS Certificate of Authority and provide a copy to the market manager.
Vendors shall comply with all federal, state, and local laws, rules, and regulations in all of their
market operations and market activities.
Vendors who operate a food truck with propane fuel must take the Rochester Fire Department Fire Safety Class and provide a current copy of the certificate of completion
for the class.
Pre-packaged items must be labeled in accordance with NYS label requirements; this includes
baked goods, teas, and health and beauty products.
Organic products may only be identified as such if they have been certified by a recognized third-party certifier. This certification document must be clearly displayed in the
vendor's booth anda copy provided to the market manager.
Vendors must display a sign clearly displaying their operation's name and location. Vendors are required to post signs that include the farm's name, address, products, and growing practices.
Vendors are responsible for all equipment and supplies needed for their displays as well as booth set up and breakdown.
Displays must allow unobstructed customer flow. Displays must be clean and free of debris.
All tents and canopies must be properly secured and weighted down.
All approved vendors must provide proof of liability insurance. The Village Farmers Market must be named as additional insured on the policy.
Each vendor's policy shall include at a minimum the following insurance coverage:
$1,000,000 general and product liability, per occurrence. Which is the usual coverage for general liability insurance. Proof of insurance must be sent immediately after approval or with application
No vendor shall arrive earlier than one hour before opening time of the market.
Vendors will be completely set up prior to the opening of the market at 8am. Late arrivals are disruptive to other vendors and customers and reflect poorly on the market as a whole. All vendors must have their booths dismantled and their spaces cleared by one hour
after the market closes. Vendors shall clean space of all debris, including plant or produce
debris, before leaving. All vendors must dispose of their own trash; use of on-site garbage
cans by vendors wishing to dispose of unsold products is strictly prohibited.
All products offered for sale must be of high quality and in good condition. All food must be
kept off the ground or protected from contact with the ground.
No use of shouting, calling out or amplification is permitted to attract customers within the market.
All participants are expected to treat fellow vendors, customers, management, and other
participants in a cooperative, respectful, and courteous manner. Any issues must be brought to
the attention of the market manager in a timely manner. Failure to treat the parties
aforementioned in a cooperative, respective and courteous manner may result in termination of
your participation at the market.
The market will offer products in 4 categories:
A) Farm products, including vegetables, fruit, herbs, meat, poultry, eggs, dairy, plants,
cut flowers, honey, maple products. All products must be grown by the vendor, as specified previously. Priority will be given to farms using organic or sustainable
methods of agriculture, including the avoidance of genetically modified products. The market is committed to ecologically sound and human husbandry. The market will emphasize grass-based production and pasture- raised meats, with the expectation
that animals must have spent a majority of their life on vendor's farm, must have an
appropriate quality of life, and must be raised without growth hormones or antibiotics.
B) Processed items, including baked goods, jams and preserves, health and beauty
products, mixes, teas, coffee, pasta, and prepared foods. Priority will be given to vendors
using local, organic, or sustainable sources of production.
C) Food related services such as composting, knife sharpening, etc., and others at the Village Farmers' Market Manager's discretion.
D) Crafters providing various hand crafted offerings will be considered at the Village Farmers’ Market Manager's discretion.
The market management reserves the right to add additional vendors, as the season progresses. The market management will also have merchandise to fundraise for the market's operation funds.
PLEASE NOTE:
Attached to this application are the 2024 Village Farmers' Market Rules which are made a part of this application and
incorporated herein. I have read the 2024 Village Farmers' Market Rules. If my application is accepted, I will adhere to the
market rules as stated. I fully understand that my completed application and proof of insurance MUST be submitted and
approved BEFORE I may participate in the market.
I hereby assume any and all risk of harm to my person or property that may arise out of my participation in the Village Farmers' Market. I hereby release the Village of East Rochester, the Eyer Building and their respective officers, employees and agents from any and all liability of any kind that may arise in connection with my
participation in the Village Farmers' Market, or any activities related thereto, including but not limited to
potential claims, demands or suits for punitive or consequential damages, attorneys fees and costs, or any legal or equitable relief of any kind whatsoever for any such injuries or damages and the consequences
thereof, whether known or unknown. I further agree to indemnify and hold the Village of East Rochester and it’s
respective officers, agents, and employees harmless from and against any and all such claims, losses, damages,
suits or causes of action or any other legal or equitable action or proceeding relating to or arising out of my
participation in the Village Farmers' Market.
The undersigned applicant will comply with all such determinations by the Village to terminate Market
operations and/or further regulate or restrict Market operations.
By submitting this application electronically to the Village of East Rochester I agree to the conditions above and represent that
I have the capacity to bind the individual or entity on whose behalf it is submitted, and I hereby confirm that such individual or entity shall be bound by and comply with all of the terms and conditions set forth above.
Principal Owner Signature
Village Farmers’ Market
249 Main Street
East Rochester, NY 14450
