1. Vendors must be set up for inspections 1 ½ hours before the announced opening time.
2. NO vendors will be allowed to set up unless full payment has been received.
3. An application is a commitment to the show; however, refunds will be made for cancellation if received in writing to avlasic@daniabeachfl.gov before May 1, 2024.
4. There are no refunds on deposits or cancellations of the event due to rain or acts of nature.
5. Further details regarding rules and complete instructions will be e-mailed to all exhibitors accepted to the event.
6. You must adhere to hours for the event Saturday, May 1, 2024 from 6:00 PM to 9:00 PM (hours subject to change). Early breakdown will result in exclusion from ANY future City of Dania Beach events.
7. Tent must be 10' x 10' in good condition, and you must use weights as no stakes are allowed. A photo of your booth or product must be submitted for placement.
8. Set-up is from 3:00 PM - 5:00 PM. ALL VEHICLES MUST BE REMOVED BY 5:30 PM (hours subject to change).
9. You, your staff, and your booth must remain neat, clean, and orderly. Conduct and displays must be appropriate. No garbage/boxes/etc. in view of guests. All boxes must be broken down before discarding.
10. Vendors are responsible for having appropriate licenses and collecting sales tax (if applicable).
11. No handmade signs are allowed. If using tables, make sure they are properly covered. No Styrofoam or plastic straws are allowed at City events.
12. The event staff and the City of Dania Beach will not be liable for any losses or damages at your booth/truck.
13. Only items listed and approved on this application will be allowed to be sold at the event.
14. IF you play music, the volume must be at a level allowing the adjacent vendors, staff members, and the public to conduct business in a normal voice. Failure to comply will result in forfeiture of booth space.
15. The City of Dania Beach reserves the right to reject or accept any vendor.
16. Each company/organization participating as a Special Events Vendor shall indemnify and hold harmless, the City of Dania Beach and all sponsors from all claims, liabilities, costs, expenses, and damages which may result from the operation of their concession.
17. Participants in concessions will refrain from consuming & selling alcoholic beverages while working.
18. Booths that will be cooking are required to have a 2024 fire extinguisher and apply for a special Health Department Temporary Food Service Establishment Permit.
APPLICATION CHECKLIST:
Completed vendor application including signed Vendor Rules and Regulations. Provide the attached signed Background Affidavit.
Photos of your booth/merchandise
Certificate of Liability Insurance naming the City of Dania Beach.
I am entering into a contract to participate in the City of Dania Beach Special Event on May 11, 2024. I agree to all management's rules and regulations. I understand this contract will be legally binding between the two parties once the application has been accepted. Vendors should insure their own exhibit and display materials. The City of Dania Beach does not and will not assume liability for theft, injury, or any other accident that may occur during the event to visitors or vendors. I, on behalf of the Vendor, do hereby knowingly, freely, and voluntarily assume all liability for any damage or injury that may occur as a result of the Vendor's participation in event(s) to be held at a Broward County park(s), and agree to release, waive, discharge, and covenant not to sue Broward County, its current and former officers, agents, employees, and volunteers (collectively, the “Releasees”) from any liability or claims for damage or injury that may be sustained by the Vendor, its officers, employees, or agents, or any third party directly or indirectly in conjunction with, or arising out of, the Vendor's participation in the event(s). I, on behalf of the Vendor, further agree to indemnify and hold harmless the Releasees from and against any and all causes of action, demands, claims, losses, liabilities, and expenditures of any kind, including attorneys' fees, court costs, and expenses (collectively, a “Claim”), raised or alleged to be caused, in whole or in part, by any intentional, reckless, or negligent act or omission of the Vendor, its current or former officers, employees, agents, or servants, arising from, relating to, or in connection with the Vendor's use of any Broward County park(s) or participation in the event(s). Contractor is an independent contractor providing these contracted services to Purchaser.
