Food Truck May Daze

DATES: Saturday, May 18, 2024 from 10 am-3 pm

Each Vendor is encouraged to promote this event through their own marketing outlets (including, but not limited to, social media, creating an event to share on social media, sharing with existing customers via email blasts, in your store and/or your website)

 
LOAD IN: Load in is at 8:30
CANCELLATION / REFUND POLICY: No refunds once paid for any reason. 
SPACE: Vendors will be assigned a location the morning of the event as they come to the athletic field and check in and cannot extend beyond their assigned footprint.

Category Descriptions:
- Arts & Crafts: Handmade crafts, artworks, and creative goods.
- Local Artisans: Local producers showcasing their unique products.
- Food Vendors: Delicious food and beverage offerings.
- Non-Profit Organizations: Community-focused groups providing information and engagement opportunities, and resources.
- Community Groups: Local organizations and clubs promoting community involvement.
- Retailers: Local businesses showcasing their products.
- Services: Service providers offering information and demonstrations.
---
Event Protocol:
- Set up starts at 8:30 am
- All booths must be set up and ready by 10 am 
- Participants are responsible for maintaining a clean and organized booth space.
- Respectful and professional behavior is expected from all participants.
- Booths should remain open and staffed for the duration of the event.
---
ELECTRICITY: None provided and we are outside so quiet generators are necessary.
--- 
Food Management:
- Food vendors must comply with local health and safety regulations.
- All food products must be prepared and stored appropriately to ensure freshness and quality.

Food Vendors must possess a 5 lb. ABC fire extinguisher on site. An official from the Fire Department may inspect vendors during setup.
- Food sampling is encouraged, but please ensure sanitary practices are followed.
Food Vendors will conduct sales of products or goods direct with the event consumers and shall be entitled to retain 100% of the proceeds from these transactions. Food Vendors must furnish their own cash bank and credit card processing if they wish to take credit cards.
MENU: Food trucks and food vendors are only allowed to sell items submitted on their application and approved by Shop and Stroll Markets. Any amendment to the approved menu- including pricing- must be approved by Shop and Stroll Markets before the festival.
Carnival tactics, the use of public address systems, or other similar activities by the Food Vendor shall not be allowed. Food Vendors may not sublease any part of their space participate in any third-party advertising or third-party promotions or display third-party signage at their booths.
Food Vendors must possess a 5 lb. ABC fire extinguisher on site. An official from the Fire Department may inspect vendors during setup.
Food Vendors may NOT sell alcoholic beverages at the event.

Grease/oil disposal will not be provided.
---
Parking:
- Please follow event signage and instructions 
 The streets surrounding the park area are open during the event. Vendors will be directed to a designated parking area to check in and unload their booth 
---
Setup and Breakdown Information:
- Setup can begin at 6:30 am
- Booth breakdown should commence after the event ends at 5:30 pm
- Please dispose of any waste responsibly and leave your space clean.
WEATHER**Shop and Stroll Markets is a RAIN or SHINE event **The event will take place rain or shine and approved vendors agree to be present during the event hours despite weather conditions. Tents and banners should be properly weighted to withstand wind gusts and heavy rain. Shop and Stroll Markets make no representation or guarantees regarding actual attendance, nor make any representation of potential financial success or failure. The Exhibitor agrees that in the event of acts of God, storms, floods, high winds, gales, or hurricanes neither Shop and Stroll Markets nor any of its employees or agents shall not be responsible for loss, damage, third-party damages, claims, or loss to property, persons or vessels. It is the Shop and Stroll Markets Event Management’s sole and absolute discretion to order an evacuation of the Event or to take necessary steps to protect public health and property in the event of an act of God, hurricane, or the issuance of a severe weather warning for North Carolina or its environs by the National Weather Service.
ACTS OF GOD: Shop and Stroll Markets and its affiliates shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor fire, strikes or lockouts.
 By applying to this event, you agree to the rules stated. You understand that all promotions of your items must take place within the confines of your booth. You further understand that Shop and Stroll Markets and all their representatives are not responsible or liable for damages including but not limited to, loss suffered before, during, or after each event you have applied to as a result of the display of your work, equipment, or material. You understand that there are no refunds or rain checks due to inclement weather. Shop and Stroll Markets reserves the right to refuse booth space based on event guidelines. If these guidelines are not upheld, your booth will be closed immediately, and your funds will not be refunded
Application Process:
1. Complete the online application form.
2. Provide detailed information about your booth, products/services, and category.
3. Attach any necessary documents or images to support your application.
4. Apply before the deadline.
5. Once we approve your application your card will be automatically charged. 
5. Application fees are $10 and non-refundable even if you are wait-listed or not approved. 
---
You are applying to this event with full knowledge that this is a first-time event that we will be having from May-Aug once a month. 
You understand that while we are posting to social media, calendars off social media, media releases, signs, and banners it takes all vendors to promote these events. We are coordinators not promoters.

GENERAL INFORMATION & AGREEMENT
By reading the information below and submitting this online Application & Agreement, you are agreeing to abide by all rules and regulations set forth by the event organizers in the 2024 Shop and Stroll Markets May Daze Vendor Festival and made a part hereof by reference.
  
Please read over the Festival Rules, Terms & Conditions before filling out and submitting your application. By submitting your application and payment you agree to and understand the Festival Rules, Limitations, and Procedures. Please note that you must pay the Booth Site Fee and non-refundable Jury/Application fee at the time of application. Refunds for non-accepted applications, less the jury/application fee, will be refunded back via the EVENTENY platform to the credit card initially used.  Browse through our applications and let us know if you have any questions. This is an electronic agreement and by completing this application, you are validating and approving this agreement electronically.
 
Application Process
1. Complete the online application form 
2. Provide detailed information about your booth, products/services, and category
3. Attach necessary documents or images to support your application
4. Apply before the deadline
5. Once approved, your card will be automatically charged
6. Application fees are $10 and non-refundable, even if wait-listed or not approved
APPROVAL: Applications will be approved/denied based on event needs, space availability, and/or amount of duplicated products. The submittal of an application does not guarantee a vendor's acceptance into any event. All decisions are at Shop and Stroll Market's discretion. Shop and Stroll Markets has a right to deny or cancel any vendor that does not follow the professional expectations and guidelines of Shop and Stroll Markets. 
Shop and Stroll Markets DOES NOT GUARANTEE EXCLUSIVITY for vendors on particular items.

 
Vendor Acceptance Terms
 - We review each vendor application individually, considering product type, display quality, location, community reviews, and professionalism
-Vendors agree to promote and share event promotions through their own marketing channels
-Each application must include five digital photographs: four photographs must clearly show the work the artist intends to exhibit and one photo must be an image of the artist’s booth completely set up. If there is no booth photo, the artist may automatically be disqualified from the jury process
 
SPACE SIZE AND ASSIGNMENT
 - Vendors will be given a 10x10 outside space
- Space assignments provided at check-in only.
-There is no booth splitting. One vendor per booth
 
Setup and Breakdown Information
-Setup begins at 8:30 am
- Vendors must comply with setup timelines, remove vehicles by 15 minutes before the event,
- Booth breakdown commences after the event ends at 3:00 pm
 - Must be fully packed and cleared out by 4:00 pm Space and Display
- Must stay within designated space limits, including display racks and tables
 - Booths should remain open and staffed for the duration of the event
- Vendors must furnish their own cash bank and credit card processing if they wish to take credit cards
- Vendors must comply with all state and federal laws, regulations, and sales tax requirements
-All vendors must provide their tents, dollies, non-electrical lighting, and other operational equipment. Shop and Stroll Markets are not responsible for providing power to any vendor. If you require power, you must provide your generator, extinguisher, barricades, and cord covers for your setup.
 
CANOPY/TENT WIGHTS: No tent stakes allowed; tent weights are REQUIRED for safety Event Protocol 
All vendors that use canopies/tents for their booth space ARE REQUIRED to have at least 24-pound tent weights on each corner of their canopy/tent. All vendors must operate from under a flame-retardant canopy or from a self-contained trailer. Pushcarts, umbrella stands, display tables, and strolling vendors are not permitted unless otherwise approved by Shop and Stroll Markets.
 
TRASH 
Vendors are responsible for removing empty boxes, trash, plastic bags etc. Vendors are fully responsible for the cleanliness of the area of rental. The area must be left in the same condition, as it was when you arrived. All vendor items must be removed from the premises at the end of the event.
 
 Electricity
 - This is an outdoor event with no electricity; quiet generators are necessary if needed
 
Rain or Shine Events
- This event occurs rain or shine; vendors are expected to attend regardless of weather
- No refunds or credits will be given due to weather conditions Refunds and Cancellations
- No refunds or credits will be given under any circumstances
- If a vendor cancels or fails to participate, they forfeit their payment
 
Release and Waiver
- By participating, vendors consent to being photographed, recorded, and waive claims against Shop and Stroll Markets, Mary Claridy Coordinator, its employees, successors, volunteers, building owners, and tenants
- Vendors are responsible for damages caused by themselves or their employees Marketing and Photography
 - Shop and Stroll Markets reserves the right to take photographs or videos of vendors' products and displays for marketing and promotional purposes
- Vendors grant permission for the use of such images and agree to hold harmless Shop and Stroll Markets and its affiliates from any claims or damages arising from the use of such images
 
Parking
- Follow event signage and instructions
- Vendors will be directed to a designated parking area to check in and unload their booth
 
Weather
- Shop and Stroll Markets is a RAIN or SHINE event
 - The event will take place rain or shine, and approved vendors agree to be present during the event hours despite weather conditions
- Tents and banners should be properly weighted to withstand wind gusts and heavy rain
 
Acts of God
- Shop and Stroll Markets and its affiliates shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor fire, strikes, or lockouts
 
Compliance with Laws
- Vendors must comply with all applicable laws, regulations, and ordinances, including but not limited to health and safety regulations, tax laws, and consumer protection laws
 
Vendor Conduct
 - Vendors are expected to conduct themselves in a professional and respectful manner at all times during the event
- Vendors must comply with all instructions from event staff and security personnel
 
 
Food Management
 - Food vendors must comply with local health and safety regulations
- All food products must be prepared and stored appropriately to ensure freshness and quality
- Food sampling is encouraged, but please ensure sanitary practices are followed
- Food Vendors will conduct sales of products or goods directly with the event consumers and shall retain 100% of the proceeds
 
Food Truck Menu
- Food trucks and food vendors are only allowed to sell items submitted on their application and approved by Shop and Stroll Markets 
- Any menu changes must be approved before the festival Identification
 
 The parties to this Agreement are:
- Shop and Stroll Markets (hereinafter referred to as "SSM")
- [Vendor Name] (hereinafter referred to as "Vendor") Entire Agreement
- This Agreement constitutes the entire understanding between the parties and supersedes all prior or contemporaneous agreements or understandings, whether written or oral
 - This Agreement may not be amended or modified except in writing signed by both parties