Application is in draft mode by event organizer
Application

Vendor and Artist application 2024

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Deadline: Nov 15, 2024 11:59 pm (GMT-05:00) Eastern Time (US & Canada)
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Free Play Florida Retro Gaming Expo 2024
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Date: Nov 22, 2024 4:00 pm - Nov 24, 2024 4:00 pm (EST)
place
Lakeland, Florida
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$150.00 - $250.00

About the application

Free Play Florida November 22-24, 2024  Vendor and Artist Application   CAPACITY HAS BEEN REACHED - ALL APPLICATIONS  WILL BE WAITLISTED   Vending at Free Play Florida gives you the chance to be a part of the largest gaming convention in Florida. You will have the opportunity to showcase your products to a dynamic group of pinball and gaming enthusiasts. Attendees appreciate all aspects of gaming, but they also enjoy retro and pop culture content. Our focus areas for vendors include pinball parts, classic video games, and gaming related merchandise.    SPACE IS LIMITED. Sorry no food, drink, candy, or MLM vendors at this time.   This year Free Play Florida is located in the spacious RP Funding Center in Lakeland. Please read all the content below as it will provide helpful information on how you can participate.   Vendor Space options:  
Vendor Booth - $250
Includes a 10 x 10 space, 6 foot table, 2 chairs, 2 Vendor passes to Free Play Florida and listed on the FPF website vendor list   Artist Table - $150
Includes a 6 foot table, 2 chairs, 2 Vendor passes to Free Play Florida, and listed on the FPF website vendor list **This is not a full booth space. This is a table with chairs in the game room.     While we will do our best to accommodate requests, floor location is not guaranteed. Vendor space sharing or subletting is prohibited. Vendors are responsible in ensuring their purchased space is adequate to contain their display and not encroaching on neighboring vendors, aisles, or games.  
Jury Process Free Play Florida will be utilizing a Jury Process this year to assist in curating our participant vendors. We are looking to offer our attendees a variety of different items and services with a focus on gaming and pop culture. Notifications will go out to vendor applicants periodically leading /up to the event.
Since Free Play Florida is a gaming event, we can only offer a limited amount of vendor spaces. Any vendor not selected may be placed on the waitlist.
Payment In order to reserve your space, payment is due 14 days after receiving your vendor acceptance email. If full payment is not received, you will forfeit your space.   Cancellation / No Show FPF must receive notification of cancellations in advance. Vendors who decide to “no show” without notifying Free Play Florida will not be eligible to participate at future events.   Hours of operation Vendor tables are expected to remain open for business throughout all three days of the event, during all posted operating hours. Delayed openings and premature closings are unacceptable.   Friday, November 22, 2024 4:00pm - 10:00pm
Saturday, November 23, 2024 10:00am - 7:00pm
*Optional after party hours
9:00pm - 12:00am (After Party Hours subject to change)
Sunday, November 24, 2024
10:00am - 4:00pm   Setup Information The show hall will be open for vendor setup Friday, November 22, 2024 starting at 10 AM. All vendors must check-in upon arrival to receive your table assignment and badges prior to unloading. Our team asks that each vendor is setup and ready for ticket holders no later than 3:30pm. The show hall will officially open at 4:00pm on Friday to ticket holders.    Other Information Restrooms are available in the lobby just outside the show floor.  During select hours the venue will have food available for purchase in the lobby.  Vendors will have to pay for parking. This amount is set by the event venue.       

About the event

Free Play Florida 2024 is a three day celebration of the history, artistry, competition, and creation of electronic gaming of all kinds driven by the enthusiastic gamers of the southeast. Over 250 arcades, pinball games, consoles and countless things to learn, play and see! This November 22nd thru the 24th, Free Play Florida is being held at the spacious RP Funding Center in Lakeland. All of your classic and current pinball and arcade games will be on display all set to free play! Join the pinball tournament and compete with the best in the state of Florida, sit in on our speaker panels that include industry icons, and visit our valued vendors selling games, memorabilia, and some of the coolest themed art on the planet! “Free Play” is defined as “a setting on a gaming machine that allows it to be played without quarters or tokens.” When you join us at Free Play Florida, your admission includes unlimited “Free Play” gaming on hundreds of machines, including your favorite classic arcade cabinets, some of the most popular pinball machines of the last several decades, many of the hottest new arcade titles, and - of course- access to all of the other amazing entertainment and educational options we’ve put together for you! **Free Play Florida is a presentation of the Byte Amusement Group, a 501c3 Florida Non-Profit Organization run by volunteers.**
Byte Amusement Group, Inc
Byte Amusement Group, Inc
Contact Organizer
Byte Amusement Group, Inc
Byte Amusement Group, Inc
Contact Organizer

Terms & Conditions

By submitting this application, you agree to the following terms listed as follows:
I, the undersigned, agree to the terms and conditions of participating in Free Play Florida event hosted by Byte Amusement Group and release and hold harmless Byte Amusement Group from all claims, or action, which may hereafter occur by reason of any damage, loss or injury which may be sustained by the undersigned in consequences of being allowed to participate in Free Play Florida event. I also give Byte Amusement Group the right to use any photographs submitted by me or acquired from the internet for the purpose of advertising, web use and promotion of the show.Thank you for your interest in participating at Free Play Florida.

Prices

Vendor Booth $250.00 Non-refundable Includes a 10 x 10 space, 6 foot table, 2 chairs, 2 Vendor passes to Free Play Florida and listed on the FPF website vendor list. Payment due 14 days after approval.
Artist Table $150.00 Non-refundable Includes a 6 foot table, 2 chairs, 2 Vendor passes to Free Play Florida, and listed on the FPF website vendor list. Payment due 14 days after approval. **This is not a full booth space. This is a table with chairs in the game room.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Social Media Links
  • Description
  • Is this your first time participating at a Free Play Florida event?
  • Do any of the following apply to your business?
  • Would you be willing to donate products / items to be used for tournament or volunteer prizes? (Not required)

Picture requirements

  • Minimum pictures required: 4
Vendor and Artist application 2024
Vendor and Artist application 2024
Free Play Florida Retro Gaming Expo 2024
Application is in draft mode by event organizer