Bronze Fennel Level - For-Profit Vendors
10x10 foot space outdoors at Pack Square Park.
Bring your own table/chairs/tent
Early Registration $350.00 by Feb 29, 2024
Registration $400 by May 2, 2024
Late Registration $450
󠄀Bronze Fennel Level - Non-Profit Vendors
10x10 foot space outdoors at Pack Square Park.
Bring your own table/chairs/tent
Early Registration $150.00 by Feb 29, 2024
Registration $200 by May 2, 2024
Late Registration $250
󠄀Bronze Fennel Level - Start Up Businesses - 2 years old or less
10x10 foot space outdoors at Pack Square Park.
Bring your own table/chairs/tent
Early Registration $200.00 by Feb 29, 2024
Registration $250by May 2, 2024
Late Registration $300
Bronze Fennel Level - Food Truck Vendors
Space for your food truck outdoors at Pack Square Park.
Use of your own generator that is attached to your truck, no generators are allowed on the street unless they are propane or diesel.
Access to our generator is $100, using our generator is required to be located in the upper section, South Pack Square
Early Registration $400.00 by Feb 29, 2024
Registration $450 by May 2, 2024
Late Registration $500
󠄀We need electricity Please include an additional $75 and we will position your vendor booth at the Pack Square Park close to an electrical outlet. Food trucks located in South Pack Square, the upper section of the park, will be required to use our generator.
󠄀 I have read and agree, upon payment, to comply with all Vegfest Rules.
This year Asheville Veganfest is accepting online payments only.
Asheville Veganfest is going to be a ZERO garbage event in 2024 and we are starting by only accepting online payments. Save your checks, your envelope, the stamp, and printing our vendor agreement.
Asheville Veganfest
Sponsor APPLICATION
Why sponsor Asheville SpringFest? Our annual event has over 7,000 attendees and is anticipated to grow again this year. Vegfest visitors range from millennials to baby boomers, and the festival connects folks who care about animals, the environment, and those who just want to enjoy a great community event. Our vendors rave about the outreach they have through Vegfest and many sell out of their products and certainly make a profit. Sponsorship provides all these perks plus additional online and post-event promotion. Come join the Asheville SpringFest family and celebrate with us!
Sponsor Benefits:
Saffron Level - $2,500
Logo on posters and on flyers
10x20 premium vendor space
Sponsor of Virtual SpringFest Live for 2 months of your choice
Interview on Virtual SpringFest Live
Recognition link as a Saffron Sponsor on SpringFest Website
Recognition on SpringFest social media
Recognition in the press release
Logo on goodie bags and t-shirts (or whatever promotional material we create)- Top tier
Gold Potato Level - $1,500
Logo on banner and on flyers
10x10 premium vendor space
Highlight in our weekly newsletter
Sponsor of Virtual SpringFest Live the month of your choice
Recognition with logo link as a Gold Potato Sponsor on SpringFest Website
Recognition on SpringFest social media
Logo on sponsor design - Secondary Tier
Silverbeet Level - $1,000
10x10 vendor space and/or
Logo on website, hyperlinked, for one year
Highlight in our weekly newsletter
Recognition on SpringFest Website as a Silverbeet Level Sponsor
Logo on sponsor design - Tertiary Tier
Silverbeet (Non-profit) Level - $500
10x10 vendor space and/or
Logo on website, hyperlinked, for one year
Highlight in our weekly newsletter
Recognition on SpringFest Website as a Silverbeet Level Sponsor
Logo on sponsor design - Tertiary Tier
Green Spinach Advertising Sponsor - $200
You’re unable to attend, but still want to advertise
Logo on goodie bags and/or t-shirts (or whatever promotional material we create)
Recognition on Vegfest Website and social media
Business card or flyer included in our goodie bags
Can be added to your vendor fee for additional social media marketing
RULES GOVERNING EXHIBITORS
Please read carefully. These rules are part of the exhibitor contract.
Permit for Festival: All vendors will be required to be up to date on City of Asheville permits applicable to their product.
Subletting Not Permitted: Subletting of exhibitor space partially or in its entirety is not permitted.
Food vendors will need to submit a TFE application and some will need to pay the $75 permit fee. Deadline is one month prior to the event! All food vendors will be contacted ahead of the event to discuss this permit.
3. Setup Instructions: Exhibitors must allow adequate time to set up their booths. All exhibitors must be set up and ready for visitors by 10:30 AM. When you arrive at our event location a volunteer will have you sign in, direct you to your booth, and answer any questions that you may have. Exhibitors are required to maintain a functioning exhibit the entire duration of the festival. Leaving early is not allowed.
4. Parking: A festival volunteer will contact vendors before the event to schedule unloading. Vendors should have an estimate of how long it will take them to unload. Vendors will be able to unload/load by parking on streets near the festival during setup hours and after the event. Vendors will be sent details on when they can arrive to set up ahead of the event. You can not drive into the park. Please bring carts to assist you with unloading. All exhibitors must remove their cars from the festival area before 10 a.m. and park in the garages or the street parking surrounding the event. Vehicles will not be allowed back into the festival area until after 6 pm.
5. Electricity: Power will be available, at an extra cost of $75 for vendors, but not food trucks. The festival will NOT be able to supply extension cords. Any exposed cords must be covered and not a trip hazard for attendees. Food trucks located in South Pack Square, the upper section of the park, will be required to use our generator.
6. Signage: All exhibitors must have adequate signage clearly identifying the name of their business or organization. Exhibitors distributing food must include the names of the foods they are serving, a complete list of ingredients in each item, and prices. Food signage should list any food allergens present. All food options must be vegan and not include honey, gelatin, or bone char sugar. Vendors are not allowed to use stakes for their tents and MUST bring adequate weights for your tents per the local fire marshall. The fire marshall will be at the event and will make you get weights for your tent. Rocks/bricks are not allowed. Sand bags, water weights, weights from Amazon for tents, gallon jugs of water (4) for each leg are all viable options)
7. Table Coverings and Canopies: All tables must have coverings, such as tablecloths. You must supply your own table coverings.
8. Care of Space: Exhibitors must keep the areas around their booth’s clean. Spaces must be surrendered in the same condition in which they were received. Festival coordinators will provide garbage cans and recycling bins. Please bring your own garbage/recycling bins as well. In case of damage, exhibitors will pay such claims as are necessary to restore such spaces to their original conditions. All boxes must be broken down and put into the recycle bins by the vendor. Please do not leave anything next to the bins at the event.
9. Festival Cancellation: If any contingency interrupts or prevents the holding of Asheville Veganfest, including but not limited to inclement weather or other acts of nature, festival coordinators shall in no way be liable to exhibitors. Exhibitor registration fees cannot be refunded if the festival is interrupted or canceled since the fees are disbursed before the festival for operating licenses, permits, park rental fees and liability insurance required by the City of Asheville and for equipment rentals, festival supplies, and festival promotion.
10. Limitation of Liability: Exhibitors agree to make no claim for any reason against festival coordinators or Asheville Veganfest for loss, theft, damage, or destruction of goods, nor for any injury to themselves, their employees or volunteers, or market visitors incurred at the festival. Exhibitors agree to indemnify festival coordinators and Asheville Veganfest/Triangle Vegfest/City of Asheville against litigation and hold them harmless for any liability arising out of the exhibitor’s participation in the market. Exhibitors agree to accept full responsibility for any such loss, theft, damage, destruction of goods, or injury caused or experienced by the exhibitor. Exhibitors will supply a COI (certificate of insurance) naming Triangle Vegfest as an additional insured or a waiver of liability prior to vending at the event.
11. Recyclable/Recycled/Reusable/Biodegradable Products: In an attempt to protect our environment, this year we are REQUIRING the use of recyclable, recycled, reusable, and biodegradable serving or packaging products. Based on feedback from other festivals, attendees may favor food vendors using biodegradable/environmentally friendly serving products. We will be happy to offer suggestions in regards to such products.
12. Water: Potable water will be provided for food vendors but vendors are encouraged to bring their own if possible. All vendors must dispose of their gray water and any grease in a responsible manner and NOT at the event! If grease is dumped in the park ALL food vendors will be fined. Bottled water is NOT allowed to be sold at the event. Only our water sponsor can sell water.
13. Return Check Policy: There is a $55 fee for returned checks.
14. Live Animals: The presence of animals in any exhibit, other than those offered for adoption, must be approved in advance by festival management. The Pack Square Park is a pet friendly space.
15. Certificate of Insurance - All food/drink vendors must provide a COI with Triangle Vegfest as an additional insured AND to the City of Asheville. This will be TWO separate certificates that must be received in order to vend at the event. Upon signing up, there will be attachments to your order that explain exactly how the COI needs to look for the City. The deadline to submit this COI is May 1, 2024. Please submit ASAP to avoid missing the deadline and possibly losing your spot at the event. All vendors must provide either a COI or a waiver of liability to attend the event. Upon signing up, you can click the box agreeing to the waiver if you are not selling, sampling any food or drinks at your booth.
16. Social Media: Under no circumstances is any vendor or sponsor to create their own event page on Facebook or any other type of social media. All vendors can (and should) add our event to their business page.
17. If for any reason you cannot attend the festival and you cancel in the final 45 days, there will be no refunds or exceptions for a refund. There are no refunds per item 9, but consideration is on a case by case basis based on circumstances and/or if the vendor space can be filled by another paid vendor prior to the 45 day deadline.
18. Upon signing up, please enter what you plan on selling in your profile on Eventeny. Set up your store on Eventeny for an extra way to be promoted and to sell your goods/services. This will help with our promotion and will assist us in determining if we need a COI(s) from you.
19. Photos and video of you and your vendor table may be used for future outreach, education, marketing, and or other purposes.
20. No balloons of any type will be allowed.
21. All food vendors who are cooking/heating onsite and/or have a refrigerator must each have a class k fire extinguisher plus:
– LP Tanks may NOT be under the tent during operations.
– Each tent is required to have a Certificate of Flame Resistance on site. If no certificate exists upon inspection, no cooking will be allowed.
– All tents where there will be cooking of any type shall have a 2A-10BC rated fire extinguisher, or larger, with an up-to-date inspection tag.
– All grease laden cooking shall require a minimum of one Class K Fire Extinguisher with an up-to-date service tag. Any vendor who will be deep frying shall have a tent made from flame retardant material.
22. We encourage all vendors at this event to purchase food at the event to support our restaurant vendors. However, if you choose to bring something to eat with you, we ask that you please not bring any animal products to eat (meat, etc.) out of respect for all animals and the effort that has gone into making this event a completely meat-free and animal product-free event.
Upon processing my payment via our accounting software, I certify that I will abide by this Exhibitor Contract and that I have read and agreed to the Rules Governing Exhibitors. I understand that this contract is not valid until I have submitted payment to festival officials, and they have confirmed receipt. Please save a copy of this contract for future reference. Please do NOT print unless you absolutely find it to be necessary. Thank you.
1. All Food Must Be Vegan: No animal flesh, such as beef, pork, poultry or seafood, or broth made from animal flesh, or animal fat, or gelatin, or bone char sugar is permitted in any foods or nutritional supplements. Vegan food contains no animal products whatsoever, thus excluding such items as eggs and dairy products (examples: milk, cheese, butter). We will be more than happy to help you choose vegan food offerings that will be popular and help you with any questions that you may have regarding this matter.
2. Manners of Food Distribution: Exhibitors distributing food can sell their food, give away free samples, or both.
3. By submitting payment you are agreeing to only bring vegan products and/or food options.
