Application deadline has passed
Application

Spring '24 Food Vendor Application

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Deadline: Jan 22, 2024 11:00 pm (GMT-04:00) Eastern Time (US & Canada)
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20th Annual Shakori Hills GrassRoots Festival of Music & Dance Spring '24
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Date: May 02, 2024 9:00 am - May 05, 2024 12:00 am (EDT)
place
Pittsboro, North Carolina
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$375+

About the event

The Shakori Hills GrassRoots Festival of Music & Dance is a collaboration between the Shakori Hills Community Arts Center and the GrassRoots Festival Organization, providing a family-friendly celebration of music, dance, art and education. Activities for all ages! Yoga classes, sustainability discussions, food vendors, local beverages, demonstrations, workshops and much more! There are a variety of camp site options on a bucolic 72 acre site in Pittsboro, North Carolina.
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Shakori Hills GrassRoots Festival of Music & Dance
Shakori Hills GrassRoots Festival of Music & Dance
Contact Organizer
Shakori Hills GrassRoots Festival of Music & Dance
Shakori Hills GrassRoots Festival of Music & Dance
Contact Organizer

About the application

The festival strives to bring diverse cuisine from local vendors!
Thank you for applying to be a Food Vendor at the upcoming Shakori Hills GrassRoots Festival, May 2nd-5th 2024.  
 
Please read the below information carefully before submitting your application!  
 
Chatham County Health Department forms must be completed and submitted upon confirmation of participation.

All TFE applications must arrive at the Health Department no later than 15 days before the festival. The NC Health Department charges a $75.00 fee for each Temporary Food Establishment permit issued.
 
Insurance Certificate: You must have General Liability of $1,000,000 per occurrence, $2,000,000 Aggregate with Shakori Hills Community Arts Center and Finger Lakes GrassRoots Festival named as additional insured.
 
Vendors must be set up by 6pm, Wednesday 5/1. This ensures tr
All vendors must keep booths intact and open until 6pm on Sunday. Absolutely no early breakdown! You may, however, stay open later, if you please. Total electrical amperage: No more than 20 amps per booth. And all cooking equipment must be non- electric. No generator usage permitted. 
 
Fees: $350 and 10% of total sales (settlement report required)
$25 Wifi Access fee
Included with participation: electricity, one parking pass, and four weekend passes.
 
​***All serving materials given to your customers must be recyclable or compostable.***
ITEMS YOU CAN USE FOR SERVING: *Waxed Paper *Paper or wood *Aluminum Foil *Engineered
compostables (please see attachment for more info)
ITEMS YOU CANNOT USE FOR SERVING: *#6 Polystyrene (Styrofoam) *Plastic Drink Straws or Lids *Any
plastics (including Cutlery) *Individual packets of condiments
Any exceptions must be approved by festival staff.
 
Each vendor has full responsibility for the security of his or her goods, property and booth at all times. Each vendor also has full responsibility for workers while at the festival.
 
Each vendor must provide trash and recycling containers, with lids, and liners for his or her booth area, and must keep his or her site clean! It is expected that each site is in the same condition upon departure as it was upon arrival; all debris removed, and all trash and recycling placed in trash receptacles and recycling bins.
 
North Carolina tax is the responsibility of the food vendor.
 
 
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Terms & Conditions

Taxes: It is the sole responsibility of the vendors to abide by all NC state sales and use tax laws.
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Related files

GrassRoots Assumption of Risk .pdf

Prices

Food Court Vending $375 Non-refundable Fees: The vendor fee is $375 for all four days of the festival. This fee includes: electricity access, high speed internet access, (4) 4-day tickets, one (1) vendor parking pass. If you need additional admission wristbands, you will be able to purchase them at a discounted rate. 10% of gross sales will be due by Monday 5/6/24 at 12pm with settlement reports.
10% Gross Sales $1 Non-refundable 10% of gross sales will be due by Monday 5/6/24 at 12pm with settlement reports.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Please describe your food truck! Description of cuisine and offerings encouraged. If selected for participation, this description will be featured in our event booklet.
  • By signing your name, you agree to our terms and conditions.
  • What is the size of your food truck? If you vend from a tent set up, what are the dimensions?

Picture requirements

  • Minimum pictures required: 3
  • Each application must include at least 3 to 5 color photos of your products, at least one photo of your booth set-up, and at least one photo of you making your items or of your work space.
Spring '24 Food Vendor Application
Spring '24 Food Vendor Application
20th Annual Shakori Hills GrassRoots Festival of Music & Dance Spring '24
Application deadline has passed