GENERAL APPLICATION INFORMATION: PROCESS
Artist Market Hours for the event dates are as follows:
Friday, September 27th: 4pm-8pm
Saturday, September 28th: 12pm-10pm
APPLICATION FEES: A non-refundable application fee in the amount of $25.00 will be due upon application submission in order to apply for consideration to the festival.
Application statuses include: Acceptance, Rejection, Waitlisted.
ACCEPTANCE: Accepted vendors will be notified via email through the Eventeny application platform. Please add Eventeny to your approved contacts so that you are sure to receive all notifications.
Upon acceptance, the credit card on file with Eventeny will be charged. If this form of payment is determined to be no longer valid, we will contact you via email and will allow 5 additional business days to resolve the matter and confirm participation. If confirmation and vendor payment is not received at the end of the 5 additional business days, the available spot will be offered to a waitlisted vendor.
REFUNDS/CANCELLATIONS: Application fees are 100% non-refundable and are paid upon submission of the application. Booth fees are 100% non-refundable and charged upon acceptance to the festival.
REJECTED APPLICATIONS: Unfortunately, not all applicants will be approved to participate in Blue Stone Arts & Music Festival.
Possible reasons for application denial include but are not limited to: Excess of vendors already approved in one category, product or ware does not fit the integrity of the festival, product or ware is not hand-crafted, considered an art, antique, or unique, local item, the applicant did not adhere to previous festival rules/regulations, the proposed applicant is considered a service provider, and other reasons determined by the application jury.
Service providers are not permitted to apply for an onsite booth activation space for profit at the festival. Please contact Steph@premiereventslive.com for sponsorship opportunities.
WAITLIST POLICY: Exhibitors placed on the waitlist will be notified via email. If and when cancellations are received, the waitlisted exhibitor will be contacted and given the opportunity to accept or decline the invitation. Acceptance must be acknowledged, and payment completed within 72 hours of notification in order to secure a space in the festival.
WEATHER: This is an outdoor festival and will take place rain or shine. All exhibitors are expected to have their booths open during this time. Exhibitors should be prepared to protect their products in the event of inclement weather. If the weather turns severe, the City of Sandy Springs reserves the right to terminate early or cancel the event in the interest of public safety.
RULES/REGULATIONS:STANDARDS: All products for sale must be original, hand-crafted, and well-executed. Commercial goods for resale do not qualify. The City of Sandy Springs reserves the right to ask you to pull any merchandise we feel could be construed as offensive.
Items must be categorized when applying. We reserve the right to change your selected category if a different category appears to be a better fit. If you are unsure what category your work belongs in, feel free to get in touch.
If your products fall in more than one category, please apply under the category which 50% or more applies.
Please provide a brief explanation if other products fall under separate categories in the notes section provided in the application. Glass, Metal, Painting- Oil/Acrylic, Painting- Watercolor/Pastel, Photography, Wood, Yard/Garden Decor, Boutique, Specialty Food Item, etc.
IMAGES: A minimum of 4 quality images must be submitted for each category entered by each applicant.
Applicants must submit a minimum of 3 photos showcasing the products you intend to market in your booth plus 1 photo of booth set up with signage.
Applications submitted without photos will not be considered.
BOOTH FEE INFORMATION:
Sizes available: 10x10: $200
10x20 $350
Booth/tent sharing is not permitted. One business/entity allowed per space purchased.
Electricity is available. Individual generators are not permitted. Battery powered energy sources are allowed onsite within the footprint of your booth i.e. portable chargers, electric power banks, etc.
Every vendor will be responsible for providing up lighting, bistro lights, lanterns, etc., that are battery operated, for any hours of the event that are under darkness. Please plan on a minimum of 4 hours of battery life for your lighting system.
Booth fees include the parking for one vendor vehicle in the designated vendor parking lot.
Additional overflow parking will be available at locations near the festival with an event shuttle service to be provided during festival hours.
Overnight security will be present during overnight hours after the festival concludes on Friday, September 27 through Saturday morning at the event's designated start time. This security will be provided by Sandy Springs Police Department.
The event runs FRIDAY, SEPTEMEBER 27 4:00 pm to 10:00 pm and SATURDAY, SEPTEMBER 28 12:00 pm - 10:00 pm. Artist market hours are listed above.
This event will be held rain or shine. No booth fees will be returned in the event of inclement weather.
Your booth must be open with merchandise during the above festival hours. Closure of your booth early or late opening late may result in exclusion from future festivals.
Booth Set-up: Load-in for this event will be on the morning of Friday, September 27. Load-in information and details will be emailed to all selected vendors for this event. All vendors are responsible for set up in the designated timeframe permitted on Friday evening or Saturday morning.
Vendors will receive booth assignments, along with load-in and load-out instructions, via Eventeny in the weeks leading up to the festival.
Booth Break-down: Exhibitors may not begin break down until the end of the artist market on Saturday, September 28 at the conclusion of the event.
If a vendor/participant displays items or conducts activities that were not listed on the application, OR has misrepresented activities taking place in any way, the event organizers reserve the right to ask the vendor/participant to leave the event and forfeit fees.
If your booth poses a particular risk to attendees, festival planners reserve the right to require proper insurance documentation.
TRASH AND REFUSE - Vendors must dispose of all trash in the dumpsters provided by the Festival. Recyclable materials must be placed in the appropriate locations designated by the Festival. Vendors are expected to clean up their area regularly during the event and thoroughly at the closing of the Festival - each booth area must be left clean. Failure to thoroughly clean the assigned vendor space will result in a cleaning fee of $100. No dumping of any product, liquid or solid, is allowed anywhere on festival grounds. Illegal dumping is subject to fines – vendors are responsible for all costs resulting from the improper disposal of materials.
HOLD HARMLESS: By agreeing to be a community vendor at the 2024 Blue Stone Arts and Music Festival, you assume all responsibility for, and risks and hazards of, participation in the rental activity planned by your group (“rental group”). In consideration of the City of Sandy Springs providing permission to use the space requested, you, and all members of your rental group, do hereby release the City of Sandy Springs, including all officials, officers, employees, sponsors, organizers, supervisors, volunteers, participants and agents (collectively the “releasees”), of any and all claims, demands and causes of action of whatever kind and nature, to include any and all bodily or personal injuries, damage to property, and any other damages or injuries, whether foreseen or unforeseen, resulting from or related to participation in the rental activity planned in the City of Sandy Springs. You and all members of your rental group also agree to defend, indemnify and hold harmless the releases from all claims for bodily and personal injuries, damage to property, and the consequences thereof arising out of you or your rental group’s joint or several negligence or willful conduct, to include that of your agents, servants or workmen.
