Sometimes extreme and dangerous weather may cause a delay in starting the event. If that happens, we will communicate immediately with you via email and text. To ensure you receive our communication, please make sure your cell number and email are correct in the application. Monitor them often the day of the event. If emerging, dangerous weather occurs during the event that causes it to close early, you will receive notification as soon as possible. Please look for messages from terri@favoredevents.net or 786.627.2848.
We will communicate via eventeny, email and our Fizz & Beats Zero Proof Facebook Page and by text in an emergency.
Social Media
Vendors will be provided a social media post and link to the event to share on their social media pages. The Event social media post should be posted no less than 2 times within the months proceeding September 1 to help encourage ticket sales at the event. Posts should tag @favoredconferencesandevents #fizzandbeatszeroproof
Vendors are prohibited from modifying the event logo/socials in anyway without written approval from organizers. Feel free to share posts or create posts and share logos and materials already created.
Organizers will work diligently to advertise and market the event in multiple avenues including but not limited to social media, flyers, community calendars, tv, radio, newspaper/magazine, email marketing etc. We cannot promise numbers, but we feel confident with our growing partners that we will well exceed the inaugural numbers.
PROHIBITED ITEMS
Commercial and resale items; items that can shoot a projectile; weapons, illegal items or services, beverages of any kind (outside of approved food truck and zero proof vendors). Vendors may not provide food or drink to customers that can be consumed on site, excluding candy. Handcrafted food vendors are permitted to provide samples of your product. The food sample should include no more than a half-ounce of product and one chip, cookie, pretzel, etc. that fits in the 1-ounce cup. No helium is allowed inside the building, no open flames
ALLOWABLE ITEMS AND SERVICES
Acceptable products & services for Vendors include, but are not limited to: Artwork, Handmade Crafts, Jewelry, Clothing, Kitchen and Home Decor, Toys, Pet Products, Interactive Art experiences, Professional Services, Informational/Educational Booths
Vendor Spaces
- Indoor Spaces will be assigned by organizers and will fit (1) 6'-8' table and 2 chairs. *Approximately 8'x5' space.
- Outdoor spaces will be located in the parking lot with food trucks and will be 10'x10' allowing for a canopy tent that must be weighted down by the vendor.
- Inside the main building or outside on the patio, tents/canopies are NOT permitted.
- Merchandise and marketing must remain in the space at/around the table. Organizers, volunteers, partners, and venue are not responsible for damaged or missing items.
- All materials, storage and operations must occur within the booth space.
- Vendors should supply their own table and chairs and outside their own tent if desired.
- Electricity is available on a limited first-come, first-serve basis INSIDE ONLY. Outdoors vendors are responsible for bringing their own generators. Vendors who are approved for electrical access must provide their own heavy duty, three-pronged, extension cord, and they must tape it to the floor.
- Vendors must staff their booths at all times during event hours. There is no limit to how many helpers can come to assist vendors. Please just let organizers know the number that will be in attendance.
- The person/organization who applied for the space & created the items on display must staff their own booth and have coverage during breaks.
- Pets are not allowed at this event; however, registered ESA/Service dogs wearing certified vests are welcome.
- Layouts will be provided prior to the event, so that you are aware of your location prior to event day.
- Vendors are responsible for the removal of surplus products, booth parts, trash, etc.
- No helium balloons are allowable, no open flames, and no taping, pinning, nailing or permanently posting on walls or floors. All signage must be freestanding.
- Please do not block other vendors with your materials and displays.
- Volunteers will be onsite to support the quick unloading of vendors vehicles. Volunteers and staff will not be held liable for any damages or injuries that occur while unloading or loading vendor vehicles. Volunteers to support vendors are a benefit for supporting the event, and they will assist to the best of their ability that does not put them in harm's way.
NC Sales Tax
Per N.C. Gen. Stat. §105-164.4(c) all Vendors selling merchandise MUST have a NC Sales Tax ID# to participate in this event and are asked to display the NC Sales Tax ID# in their vendor area. All vendors will be responsible for their own collection and reporting of sales tax to the NC Department of Revenue Sales and Use Tax Division.
Vendors who are purely informational, educational, or not selling merchandise can notate this in their application as this will not apply.
Parking
Load-in can happen from the main Garden Lot, but cars must be moved prior to the event start time by 11:00am. Vendors must park in the adjacent lot or in public parking. Please do not set up booth, but rather quickly unload and move your vehicle.
Vendors are allowed to park close to the Garden main building for load in and set-up, but must move their vehicle to the designated lot by 11:00am.
Set-up
The event is from 12:00-6:00pm.
Load in will be from 9:30-11:00am. When you arrive, please check-in with the volunteer, who will direct you to park and unload at the main entrance. Someone will help direct you to your vendor spot. Teen Challenge participants may be available to help with load in and set up. Cars must be moved prior to set up.
Vendors must be set up by 11:30am.
Teardown can begin at 5:30pm.
Problems/Issues
If there are any problems/issues, please bring them to the attention of the Event Coordinator Terri Moy (cell phone 786.627.2848) who will be onsite during the entire Fizz and Beats™️ Zero Proof Fest. Staff will attempt to resolve any concerns in a professional manner.
ADDTIONAL TERMS AND WAIVER OF LIABILITY
Fizz and Beats™️ participants, employees, sponsors, vendors and partners are expected to positively represent the fest and abide by all rules set forth by festival organizers (Favored Conferences and Events). At no time should vendors engage in illegal activities or inappropriate behavior.
Vendors are not allowed to sell/provide/or have in their possession any alcoholic beverages or tobacco products as this is an alcohol-free event and a tobacco free venue. Organizers, partners, sponsors, and venue are not held liable for any items sold that violate copyright, trademark or infringement laws.
The organizers, partners, sponsors, venue and other related festival providers will not be held responsible for any injury, illness, loss or damage that may occur to the vendor, its employees/volunteers, or property prior to, during or subsequent to the period covered by the vending contract. The vendor agreeing to the contract below expressly releases all of the aforementioned parties from any and all claims from such loss, damage or injury. Teen Challenge volunteers will be available to support load in and tear down. Should you choose to allow them to assist, this will be at your own risk. Volunteers and organizers are not responsible for any loss, injury, or damage that occurs during the volunteer support of set up, event or tear down.
The applicant shall indemnify and hold Favored Conferences and Events, the Town of Kernersville, organizers and partners harmless from and against any and all claims for personal injuries, death, damages, costs, and/or any part of the area thereof by the applicants, or his employees, volunteers, partners or associates.
Fizz and Beats™️ organizers are grateful for the support of our sponsors. All vendors are expected to work with our sponsors and follow contract specifications when applicable. Organizers have the right to amend and expand policies and procedures as necessary for the safety and smooth execution of the event and to stay in compliance with any laws or venue polcies.
This event will be photographed and/or videotaped. By participation in this event, you hereby consent to the use of your likeness or image in those photographs or video for future promotional consideration by Favored Conferences and Events.
INSURANCE
ALL Vendors should obtain Liability Insurance for the day of the festival.
As we continue to increase the accessibility, safety, and security of attendees, vendors, and staff, we will only require the submission of Certificate of Liability Insurance from Food Trucks and Beverage Vendors; however, we ask that each vendor has a Certificate of Insurance. Your coverage must be in the amount of $1,000,000 (minimum) or more.
Favored Conferences and Events, LLC must be named as additional insured on the policy of the proof of insurance (Certificate of Liability Insurance).
REFUND POLICY
Once approved as a vendor, the Applicant understands that fees are NON-REFUNDABLE and NON-TRANSFERABLE. If the circumstances cause the festival to be delayed or postponed, fees will transfer to the new date for the event. IF WE ARE NOT ABLE TO HAVE THE EVENT DUE TO PANDEMIC OR OTHER ACTS OF GOD, FEES WILL NOT BE REFUNDED.
