Application deadline has passed
Application

Food & Beverage Vendors

av_timer
Deadline: Feb 08, 2024 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
widgets
2024 Chain of Parks Art Festival
date_range
Date: Apr 20, 2024 10:00 am - Apr 21, 2024 4:00 pm (EDT)
place
Tallahassee, Florida
attach_money
$0-450

About the event

The 24th Annual Chain of Parks Art Festival will be on April 20 & 21, 2024 FREE EVENT – No tickets are required Saturday, April 20: 10 am – 5 pm Sunday, April 21: 10 am – 4 pm Expect to have a first-class, fun-filled outdoor cultural experience at the Chain of Parks Art Festival, in downtown Tallahassee! View amazing, original, and one-of-a-kind works of art in a delightful Southern outdoor setting. Nationally ranked in the Top 100 Fine Art Festivals by Sunshine Artist Magazine for 11 years running, this annual two-day festival draws tens of thousands of people from the Big Bend Southeast region to see 150 artists who have traveled from all over the country to display their original fine art works. Known as the premier fine art event, visitors can view and purchase unique works of art while enjoying a weekend filled with a wide variety of live entertainment, mouth-watering culinary creations, libations served enthusiastically at the festival bar, local heritage re-enactments, family fun, interactive children’s art activities, professional chalk artists, and more! “The Chain of Parks Art Festival brings some of the nation’s top fine artists to the Capital City as a way to not only expand on the opportunity for regional art collectors but also introduce fine arts to those who may not have experienced it,” said Festival Chair Kelly Dozier. “The Festival committee and volunteers work hard to make this a fun and successful event for all, including the artists, and to be recognized among the top festivals in this way means the world to us.”
Show more >
Chain of Parks Art Festival
Chain of Parks Art Festival
Contact Organizer
Chain of Parks Art Festival
Chain of Parks Art Festival
Contact Organizer

About the application

Thank you for your interest in participating in the Chain of Parks Art Festival!
Please be sure to scroll all the way down and read over all the information before applying as we have done our best to answer all your questions before you submit your application! This is an electronic agreement and by applying, you are validating and approving this agreement electronically.
 
The festival strives to have a wide variety of wholesome and delicious food with a preference for local food vendors. We are looking for grab-and-go meals and snacks for visitors to enjoy throughout the day! 
 
The festival has partnered with Sustainable Tallahassee to continue Greening the Festival which will require your help as a food vendor to reduce food waste and waste generated from food and beverage containers. All food vendors are required to comply with the “Food Vendor Green Initiative Agreement” in this application.
 
Important things to be aware of before applying: 
  • Previous (compliant) Chain of Parks Art Festival Food Vendors will get priority placement for 2024 to maintain consistency.
  • As a fine arts festival, we also tend to prioritize booths and trucks that have good curbside appeal and avoid set-ups that are more appropriate for a carnival. 
  • We are looking for grab-and-go meals and snacks, not packaged food accessories (i.e. jars of honey/ jam, hot sauce, dog treats, etc.)
  • Chain of Parks Art Festival is now in its 8th year Greening the Festival. As a food vendor, you are an important part of this initiative. All food vendors are required to comply with the “Food Vendor Green Initiative Agreement” in this application. 
  • Feedback from our attendees is that they are not only looking for sweets but healthy options as well!
  • Smaller snack vendors will typically be spread throughout the festival footprint vs. in the main food court. 
  • Space and power outlets are extremely limited downtown, so please select your space size carefully. The entire footprint of your food preparation and the serving area must fit within the space selected.
  • Since the City closes the roads on Friday, vendors must be able to arrive and set up on Friday, April 19, before the Festival opens on Saturday morning. 
    • Rare exceptions are made for smaller vendors that do not require power. 
  • The roads will be closed for the weekend, so your truck/ booth needs to remain overnight. Tallahassee Police Department will patrol all night.  
  • Participation during both days at the festival is mandatory. If a participant abandons their booth during the festival weekend, they may not be invited back. Should an emergency arise and you can no longer participate on both days, please notify festival staff immediately. 
  • WATER SERVICE: Fresh water is available for fill at a central water valve, but no water hookups are in the Park.
  • Bags of ice can be purchased at the festival (typically $7-9 per bag)
  • Quiet generators are welcome. Loud generators are not allowed.
  • Through the City, We have access to 20amp power (limited to 2 per vendor) and only two 50amp options. Vendors purchasing electricity will need to provide their own extension cords and multiple mats to cover cords in the street.
  • No vendors are permitted to sell alcohol.
The following is required with your application:
1.) Clear photo of your truck/ booth set-up 
2.) Menu or list of food items to be sold 
3.) Accurate price range 
 
*You will not be charged until your application is accepted. If you need us to wait until a specific date, please add that note to "Special Requests". If you are paying via check, you will still have to enter credit card information to finish the application, but you will not be charged if you select the correct "Pay by Check" payment option. 
 
Important Dates:
  • Application deadline: Feb. 1, 11:59pm
  • Required by March 20 =
    • Copy of Business Tax Certificate, DBPR License, or similar food service license
    • Certificate of Insurance with LeMoyne Art Foundation, Inc. listed as additional insured (General Liability insurance with $1,000,000/$1,000,000 limits of BI & PD) 
  • Event Set-Up: Friday, April 19
  • Event Dates: April 20 & 21
  • Event Times: Saturday from 10am – 5pm, Sunday, from 10am – 4pm
WHO TO CONTACT:
  • For Eventeny application errors/ questions: support@eventeny.com­­ 
  • For festival questions: powell@lemoyne.org
Please make sure to save your Eventeny login information and check your junk mail for future messages via Eventeny. If you don't see anything by March 1, something has gone wrong! If you can't find any related Eventeny messages, email chainofparks@lemoyne.org
Show more >

Terms & Conditions

Greening the Festival: 
Chain of Parks Art Festival is now in its 8th year of Greening the Festival. The festival has partnered with Sustainable Tallahassee to continue Greening the Festival which will require your help as a food vendor to reduce food waste and waste generated from food and beverage containers. 
 
Food Vendors Must Comply with the Following:
1.) You cannot use any Styrofoam containers. If we see Styrofoam coming from your booth/ truck, you may be subject to a $25 fee. 
2.) Do not use plastic bags when serving food.
3.) If you have prepared food that is unsold at the end of the day on Saturday or Sunday, consider packaging it so it can be picked up by local non-profits serving the unhoused folks in our community rather than throwing it away.
4.) Use the recycling bins and oil barrels located in the food vendor court for your use and convenience. There will also be some composting options in the Behind The Scenes area.
5.) We highly recommend opting for bamboo or other biodegradable products.
 
We hope you will join us at the festival and in our effort to incorporate environmental considerations to minimize the festival’s negative impact on the environment.
 
For greening tips, check out this link with lots of good suggestions: https://www.restaurantware.com/blog/post/how-to-eco-friendly-food-trucks/
 
The Festival is held outdoors on city streets and parks. Vendor fees will not be refunded if the Festival must be canceled due to inclement weather, acts of God or any other circumstance deemed necessary by Festival and City officials. Unfortunately, we cannot offer refunds unless a special case is reviewed and approved by the Steering Committee.
 
Payment will be automatically collected after acceptance to the festival unless other arrangements have been made BEFORE Feb. 1, 2024. The fee is for both days of the festival. 
 
2024 GENERAL RELEASE OF CLAIMS & HOLD HARMLESS AGREEMENTLEMOYNE ART FOUNDATION, INC. does NOT provide liability insurance for the protection of persons, vendors, entertainers, merchants, organizations, spectators or others who participate in any LEMOYNE ART FOUNDATION, INC. event.
 
In consideration of participating in the Chain of Parks Art Festival, I do hereby release and forever discharge LEMOYNE ART FOUNDATION, INC., its members, officers, employees, agents, servants, volunteers and sponsors from any and all actions, negligence, causes of actions, claims and demands, for any damage, loss or injury, which hereafter may be sustained by me or my organization in connection with or relating to any LEMOYNE ART FOUNDATION, INC. event.
 
This release extends to, applies to, covers and includes all known, unknown, disclosed, unforeseen, unanticipated and unsuspected injuries, damages, losses and liabilities, and the consequences thereof, notwithstanding the provisions of any state, federal, local or territorial law or statute to the contrary. Such provisions are hereby expressly waived.
 
It is further understood and agreed that my/my organization’s participation in any LEMOYNE ART FOUNDATION, INC. event is not to be construed as an admission of liability or the assumption of any responsibility by LEMOYNE ART FOUNDATION, INC., its members, officers, employees, agents, servants, volunteers and/or sponsors for any act or omission by me or any member(s) of my organization.
 
I hereby agree on behalf of my organization, its heirs, executors, administrators, and assigns to indemnify LEMOYNE ART FOUNDATION, INC. and its members, officers, employees, agents, servants, volunteers and sponsors, jointly and severally, and to hold them harmless from and against any and all actions, negligence, claims, demands and liabilities, loss damages and expense of whatever kind or nature, including attorney fees, which may from any organizations participation in the LEMOYNE ART FOUNDATION, INC. event.
 
Furthermore, I agree that the venue for any claim or matter relating to this agreement shall be Leon County, Florida.
 
LEMOYNE ART FOUNDATION, INC., The City of Tallahassee and The Tallahassee Police Department reserve the right to remove any misrepresented or inappropriate material or persons from any LEMOYNE ART FOUNDATION, INC. event, including but not limited to, The Village. Non-compliance with Chain of Parks Art Festival’s directive, rules and/or regulations will result in the forfeiture of my/my organization’s booth and immediate closure by the Tallahassee Police Department and LEMOYNE ART FOUNDATION, INC.
Show more >

Prices

10 x 15 Booth/ Truck (PAY BY CHECK/ CASH) $0 Non-refundable MUST BE PAID BY CHECK OR CASH WITHIN 14 DAYS OF APPROVAL CHECKS SHOULD BE WRITTEN TO: CHAIN OF PARKS ART FESTIVAL 125 N. GADSDEN ST. TALLAHASSEE, FL 32301 *You will not be charged until your application is accepted. If you need us to wait until a specific date, please add that note to "Special Requests". If you are paying via check, you will still have to enter your credit card information to finish the application, but you will not be charged if you select the correct "Pay by Check" payment option. 
20 amp Electrical Outlet $25 Non-refundable $25 for each 20 amp plug *Vendors can have up to 2 each If you want to pay by check, please reach out to powell@lemoyn.org
In-Kind Donation Partners Only (10 x 10) $125 This is only for vendors that are also providing PRE-ARRANGED in-kind donations to our artists, VIPs, staff, volunteers, etc. You must have an agreement in place with the Festival Organizers before selecting this option.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Social Media handles/ tags
  • How would you categorize your menu?
  • What is your price range?
  • Select Vendor Space Size
  • Ice Service (Estimated number of bags or NA)
  • Estimated arrival time:
  • What type of accommodations will you be using?
  • Special Needs / Requests?
  • INSURANCE DOCUMENTS REQUIRED TO PARTICIPATE
  • LICENSE DOCUMENTS REQUIRED TO PARTICIPATE
  • GENERAL RELEASE OF CLAIMS & HOLD HARMLESS AGREEMENT
  • Agreeing to the Terms & Conditions

Picture requirements

  • Minimum pictures required: 2
  • The following is required with your application: 1.) High-res. photo of your truck/ booth set up for marketing 2.) Menu or list of food items to be sold (please include pricing) We encourage you to include multiple high-resolution photos and your logo for us to use in our marketing efforts.
Food & Beverage Vendors
Food & Beverage Vendors
2024 Chain of Parks Art Festival
Application deadline has passed