PROHIBITED ITEMS: This is a family friendly event. The following items can NOT be displayed, sold or dispersed: Firearms (knives are OK), pornography of any kind, controlled substances of any kind, drug related paraphernalia, and offensive and/or profane items. Prostitution and gambling of any kind are strictly prohibited. Chamber of Commerce staff has the sole authority to determine if a vendor has violated this policy, and if it is concluded this policy has been violated, the vendor will be removed for the remainder of the event without the refund of any of the vendor fee payment.
ELECTRICITY: We have limited access to electricity. If you need electricity you must indicate that upon registration. Please supply your own power cords.
WATER: Not provided
SALES TAX: Vendors will be responsible for collection and payment of any and all applicable state sales tax according to Arkansas law.
PARKING: All vendors MUST park in the designated vendor parking area. You are NOT allowed to keep vehicles near the vendor area for conveniences. A parking pass will be provided for ONE vehicle.
VENDOR FEES:
Traditional Vendor Space: (in the lot just off of Washington Street between food vendors and music store.) The price is $155.00 per 10' x 10' space. For multiple 10’ X 10’ spaces it will be $155.00 for the 1st space & $100.00 for each additional space.
If you have rented a 10x10 space and your tent is larger (measured from leg to leg…. not the top of the tent) you will not be allowed to set up your tent. Space is EXTREMELY limited.
This fee INCLUDES your city permit fee ($25.00 to the City of Mountain View) and a parking pass for ONE vehicle.
Prime Vendor Space: (we are limited to 3 spaces on Washington Street directly across from food vendors - must be PRE-APPROVED.) The price is $305.00 for 10’ x 20’ space. This fee includes a parking pass for ONE vehicle. NOTE: NO STAKES CAN BE DRIVEN INTO ANY PAVED LOT.
Non-Profit Vendor Space: The price is $105.00 per 10’ x 10’ space. For multiple 10’ x 10’ spaces it will be $105.00 for the 1st space and $75.00 for each additional space. This fee includes a parking pass for ONE vehicle.
SET-UP AND TEAR DOWN FOR VENDORS: All vendors will be responsible for set-up and tear-down of their own displays. You must be set up by 9:00 a.m. Friday, August 18th with all vehicles moved to designated vendor parking by 9:00 a.m. You are welcome to cover and leave your items overnight (at your own risk) or remove items and set up again on Saturday morning. You must be set up on Saturday no later than 8:00 a.m. and all vendor vehicles must be moved by 8:00 a.m. to the designated vendor parking area. No Exceptions. Please drop your tent, equipment, merchandise, and any other items pertaining to your area and move your vehicle. You will not be allowed to keep your vehicles in the vendor area while you set up.
TEAR DOWN: Absolutely no vendor or non-profit will be allowed to tear down before 4:00 pm on SATURDAY. NO EXCEPTIONS. This is for safety purposes. There will be MANY motorcycles parked on the streets and access to the vendor area with a vehicle will be STRICTLY prohibited. Please break down your area BEFORE bringing your vehicle to load.
TRASH: Trash cans will be provided throughout the event. Each vendor will be responsible for their own trash. Each vendor must collapse all boxes and dispose of their trash in dumpsters provided.
EVENT NAME, LOGO AND ARTWORK: The event name “Mountains, Music, & Motorcycles” as well as the logo are trademarked. Any unauthorized use of the trademark, which includes altering the official logo or using the name Mountains, Music, & Motorcycles in any form, will result in immediate confiscation of items and merchandise will NOT be returned.
SPONSORSHIP: Our sponsorship program is an advertising promotional program. It allows you as a vendor great exposure opportunity for months leading up to Mountains, Music, & Motorcycles. Sponsorship is what makes Mountains, Music, & Motorcycles happen and if you would like more information on how to become a sponsor for 2023 Mountains, Music, & Motorcycles contact the Mountain View Chamber office @ 870-269-8068 or via e-mail at mvchamber@mvtel.net
REMINDER: Mountains, Music, & Motorcycles, reserves the right to refuse (prior to) OR remove during the event any vendor whose products, intentions, or attitudes are not compatible with the family oriented nature of the Mountains, Music, & Motorcycles event. Offensive merchandise will result in vendor(s) being removed from the event without refunds. Please discuss any questionable items in advance.
ACKNOWLEDGMENT OF RECEIPT OF ALL VENDOR RULES AND REGULATIONS
By submitting this application you are acknowledging you have read all related information, rules and regulations and agree to abide by all items therein. ALL APPLICATIONS AND FEES ARE DUE NO LATER THAN AUGUST 1st, 2023.
