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Vendor Application

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Deadline: Jun 13, 2024 11:59 pm (GMT-05:00) Central Time (US & Canada)
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River City PrideFest 2024
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Date: Jul 20, 2024 10:00 am - Jul 20, 2024 10:00 pm (CDT)
place
Peoria, Illinois
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$50-200

About the event

Peoria Proud, and its producing partners, proudly present the 2024 River City Pride Festival. There are LOTS of new features and options for this year thanks to the community feedback, check them out! The River City Pride Festival, one of our key programs, is a day-long event of engaging programming and festivities to support awareness of the lesbian, gay, bisexual, transgender, queer, questioning and allied (LGBTQA) community of Peoria, IL, and the greater Central Illinois area. In 2022, our inaugural event at Riverfront Park hosted 30 vendors and sponsors and boasted 5,000 attendees throughout the course of the day. The 2023 event expanded its footprint along the riverfront park and featured two stages of live entertainment and 100 vendors. Peoria Proud encourages and supports diversity and equity throughout Central Illinois. The coalition seeks to unify the community as a whole, through advocacy, education, and social outreach.
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Peoria Proud
Peoria Proud
Contact Organizer
Peoria Proud
Peoria Proud
Contact Organizer

About the application

Thank you for your interest in being a vendor with River City Pridefest 2024!  You will find the application below and questions to complete.  Please select the vendor tier price that is most appropriate for your agency.  Upon review of your application, our vendor team committee will confirm your selection, and notify you if any modifications are being requested. Your payment method will not be charged until your application is approved.
 
Vendors will need to be prepared to be at the festival from 10am-7pm.  Additional details will be provided closer to the event date and after vendor registration closes.  You can reach out to pridefest@peoriaproud.org or make notes in the application at any time. 
 
The vendor tiers are:
 
-Nonprofit/Civic Organization
-LGBTQ, Women or Minority Owned Business (not selling any product at the festival)
-LGBTQ, Women or Minoritiy Owned Business (sales)
-Sales/Regular Vendor Fee
 
Please read the Terms and Conditions below.  These are the guidelines set forth by the host site, Peoria Park District, and must be abided at all times throughout the event. 
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Terms & Conditions

Terms and Conditions are those set forth by the Peoria Park District and this hosting entity:
 
By submitting this form for the RiverCity Pride2024, the undersigned Vendor agrees to be bound by each and every term set forth  herein and the terms and representations set forth in the agreement, which is incorporated herein by reference as though fully set  forth. If the Vendor violates any term of this agreement, RiverCity Pride2024 (“RCP2024”) and/or the authorized agents of RCP2024 may  within their sole discretion and at any time (1) terminate this agreement, (2) require Vendor, immediately upon notice of violation of  this agreement, to cease operations and vacate the premises, and (3) forfeit any and all fees paid to RCP2024 for the right and privilege  of participating in RiverCity Pride2024. This agreement represents the entire agreement between RCP2024 and the Vendor and may not  be amended without the mutual consent of both parties set forth in writing and signed by authorized representatives of RCP2024 and  the Vendor.
 
1. RCP2024 agrees to provide each Vendor of the Peoria Pride 2024 Festival with a ten foot by ten foot assigned space. Vendor is responsible to provide the table, chairs and tent if they choose. 
2. Vendor agrees to obey all rules and instructions as directed by the Pride Logistics team during the festival. Any failure to strictly adhere to such rules or instructions may result in the immediate termination of this agreement and immediate forfeiture of any and all fees paid to RCP2024.   
3. Vendor hereby acknowledges its liability, and agrees to compensate RCP2024, for any damage(s) caused by, including but not limited to, its representatives, agents, employees, volunteers, members, vehicles, equipment, materials and objects to the environs and infrastructure of which causes RCP2024 to pay for repair, replacement, or other remuneration to the Peoria Park District for such damage to the environs or infrastructure of Peoria Park District. 
4. Please be courteous of other vendors and neighbors when utilizing amplified sound. Boom Boxes, laptops with audio/visual, and other small audio devices are welcome. 
5. Only RCP2024 and those individuals or groups which have signed Food Vendor Agreements shall be permitted to serve, sell or in any way provide beverages, including water, or food at any site or operation of the RiverCity Pride2024. Violation of this provision and/or any portion of the health code are grounds for immediate expulsion from the festival grounds. Vendor must have a permit to sell.  
6. Vendor shall not display, offer for view or sale any illegal or contraband items. The laws of the State of Illinois and local ordinances of the Metropolitan Government of Peoria or County of Peoria shall control. Vendors shall not display, offer for view or sale any items that are unlicensed and/or copies/interpretations of licensed or registered items at any site or operation of the Peoria Pride 2024 Festival. 
7. Vendor understands and agrees that the RiverCity Pride2024 is intended to be, and at all times shall be, a family-friendly event. Therefore, Vendor shall not openly display any materials that are obscene, sexually explicit, pornographic or indecent. 
8. Vendor shall not display, offer for view, take orders for or sell any items that are imprinted, emblazoned or marked in any manner with any or all of the following words or phrases without the express written consent of RCP2024: RiverCity Pride2024 or any version of the RCP2024 logo. Vendor shall not offer phrases, logos or artwork, which closely approximate these words or phrases without the express written consent of RCP2024. 
9. Vendor shall not sublet its space without the express written consent of RCP2024. RCP2024 permits each space to be utilized by no more than two (2) organizations. 
10. Vendor acknowledges and understands that it is their solely responsible for the collection of any sales or use taxes and shall in no way hold RCP2024 or its representatives responsible for any type of permits other than for the festival itself. 
11. Refund Policy: Exclusive of the $25 non-refundable application fee, a 50% refund will be given in response to a written request received by RCP2024 by June 15, if and only if the space can be filled from an approved waiting list. No refunds will be given for any request received by RCP2024 after June 30, 2024. No refunds shall be given due to cancellation or interruption of the festival for reasons beyond the control of RCP2024. These reasons include, but are not limited to weather, acts of God, acts of terrorism, or governmental intervention.   
12. RCP2024 and Peoria Park District accept no responsibility for items. Vendor is solely responsible for the security for all its items at the festival location at all times 
13. RCP2024 makes no representation or guarantees towards actual festival attendance. 
14. Vendor understands that RCP20234 has no control over weather, acts of God, acts of terrorism, or governmental interference.
15. Times: Space is available for set up beginning at 9am, festival opens at 10am. Vendor area will remain open until 7pm.  
 
 
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Prices

Nonprofit $50 Non-refundable The nonprofit vendor fee is $50. Should the review committee determine that you are not a nonprofit or civic entity, a new proposed vendor tier and price will be sent to you for further approval.
LGBTQ, Minority or Women Owned Business (non-sales related) $75 Non-refundable If your business is LGBTQ, minority or women owned please utilize this tier. This should be a business or nonprofit that is not selling any goods or services at the event. Proof for this tier could be required by the approval committee. Nonprofits should continue to utilize the nonprofit category unless they would like their business recognized for its ownership.
LGBTQ, Minority or Women Owned Business Selling Products on Site $150 Non-refundable If you are selling products on site, and are LGBTQ, women or minority owned, utilize this category. Proof of eligibility in this category may be required by the review committee. Nonprofits should continue to utilize the nonprofit category unless they would like their business recognized for its ownership in pride marketing materials.
Sales Vendor $200 Non-refundable If you are a non-LGBTQ, minority or women owned business and plan to sell or advertise as a vendor at the festival, this is the most appropriate category.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Are you a registered 501c3 corporation?
  • Are you a returning vendor or sponsor?
  • Will your booth have an interactive activity?
  • What is your mission statement?
  • Will you be selling any products or goods either directly at your table, or as the nature of your business?
  • If you answered yes to the previous question; what kinds of goods or services does your agency sell?
  • Is your business LGBTQ, minority or women-owned?
  • Is your booth family friendly or children/youth oriented?
  • Will you need a table and chairs provided?
  • Will you need electrical hook ups at your booth

Picture requirements

  • Minimum pictures required: 1
  • Please add your logo. If you are a sponsor, please include an advertisement in jpg or pdf format.
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River City PrideFest 2024
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