THINGS YOU NEED TO KNOW
EVENT DATES & TIMES:
Sat., Nov. 25, 2023 (10am – 5pm)
Sun., Nov. 26, 2023 (10am – 5pm)
LOCATION:
Village of Wellington Town Center Grounds
12100 Forest Hill Blvd.
Wellington, FL 33414
Application & Booth Space Fees:
$40 Application Fee (non-refundable) upon completion of online application
EXHIBITOR BOOTH FEES: (Deadline Oct. 6, 2023)
Please note: “applying” for the show does not mean that you are automatically in the show. Your application must first be reviewed and approved online by our committee.
We ask for a payment plan as follows:
-Non-refundable application fee upon completion of online application.
-You will receive notification of acceptance and date on which payment will be processed.
We process all payments.
*NO REFUNDS will be extended*
** 7% Florida Sales Tax will be added to booth fees at check-out, plus processing fee*
Edibles Exhibitor $375 + $26.25 sales tax = $401.25
10x10 Rental Pkg (Tent, Table, 2 Chairs & Sides) $280 + $19.60 sales tax = $299.60 plus above booth fee
Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly. For double booth (10x20), you must select two booths.
An artist requesting a corner must either have the corner wall open or use the outside wall to display art.
Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form.
During the event, all exhibits will be visited by a event representative to ensure that they are in compliance with our event policies. It is the exclusive right and responsibility of the Event Staff to call for the removal of work that is not in compliance with the event policies and requirements. Non-compliance may result in expulsion from the event or refusal of future event participation.
All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires 40 pounds per leg (more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. Weights may not include cinderblocks or water jugs as they do not meet the 40 pound requirement.
Balances Due:
Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.
PARKING:
We have designated parking for exhibitors or sponsors. Parking is available in adjacent parking lots. (Site maps will be provided with your setup letter and posted in Documents in Eventeny.)
You will be provided an EXHIBITOR IDENTIFICATION file (NOT A PARKING PASS) to download, print and place on the dashboard of your vehicle. It is required that you place a copy on your dashboard in order to identify you as an exhibitor and possibly prevent your vehicle from being towed.
Booth Tear Down:
Packing up of booth supplies may begin at 5:00 pm on Sunday. Police and Event staff will advise you when vehicles are permitted on site. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items at close of event.
Items to Bring:
Handy items you may want to bring to setup your booth include – staple gun, cable ties, duct tape, pens, batteries, and scissors.
Electricity:
NO ELECTRICITY is provided.
Security
You are responsible for all valuables, items, and prizes at your booth. Affair of the Arts employs private security, however, we are not responsible for lost, damaged, or stolen items from your booth.
Equipment
Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, table, and chairs.
Liability Insurance: Edible and Food vendors are required to supply us with 1MIL/2MIL Liability Insurance. Certificates of insurance (1 policy) naming the following as additional insured: Email to: info@festivalmanagmentgroup.com
Village of Wellington
12300 Forest Hill Blvd.
Wellington, FL 33414
Text Alert System: We will add all cell phones to our text alert system. In case of an emergency or updates on tear down instructions at the end of the day – you will be notified via text. *Please provide people working the booth their cell phone number*
Sales Tax:
Exhibitors are responsible for the collection, payment, and reporting of their own sales tax. We will email you a Sales Tax Form with your setup information prior to the event.
Staffing
Please make sure the people staffing your booth are familiar with event Booth Policies & Guidelines.
Setup Information: Setup information when available can be found in the Eventeny Application. Log in, go to your application. See status on right side of application listing. Click View or Edit and go into the application and the booth space assignment will be listed on that application under “Booths/Spaces”. You will also be able to see Documents IE: Setup/Sales Tax / Insurance (if applicable).
No Show Policy
Artists who have not checked in and/or notified event with a message via event office phone (561-409-5966), or email (info@festivalmanagementgroup.com) by 7:00 am on the first day of event, will be considered a NO SHOW and the assigned space will be forfeited.
*Dates and details subject to change*
SETUP DATE & TIME:
Friday, Nov. 24th, 2023 (10:00 am – 6:00 pm)
DIRECTIONS:
Take I95 to Forest Hill Blvd and head west past 441. Travel approximately 2 miles on Forest Hill Blvd, past South Shore Blvd. to 12150 Forest Hill Blvd and turn left onto Town Center Drive (Village of Wellington City Hall). Follow drive around to the left, continue until you see the VENDOR CHECK-IN TENT at entrance to event on left side.
BOOTH HOURS:
Saturday, Nov. 25, 2023 (10:00 am – 5:00 pm)
Sunday, Nov. 26, 2023 (10:00 am – 5:00 pm)
During Check-In it is nearly IMPOSSIBLE to answer all phone calls. If you need assistance or have any questions leading up to the event, please call Cheryl Smith at 561-409-5966.
We look forward to another great show with you!
