Kids Expo Application

Deadline: Feb 20, 2025 11:59 pm (GMT-04:00) Eastern Time (US & Canada)

Date: Feb 22, 2025 10:00 am - Feb 22, 2025 3:00 pm (EDT)

250 Westshore Plaza, Tampa, Florida 33609, United States

About the event

Join us for the 5th Annual Kids Expo on Saturday, February 22nd. Stop by the WestShore Plaza Mall to learn, shop, and play! Sharing information, Having Fun Learn about dozens of community resources & kid-friendly programs! Our goal is to help families make informed decisions by providing easy access to the information, products, and services they need to raise a happy, healthy family. Lots of free activities to enjoy including face painting, temporary tattoos, balloon animals, axe throwing, fitness obstacle course, crafts, butterfly exhibit, selfie station, and the children's play area. We'll also have lots of character meet & greets, fun youth group performances, games and giveaways! MattLaw will be handing out free bike helmets! Get Connected and RSVP RSVP to receive updates and schedules. As a bonus, you'll be entered to win 4 tickets to the Crayola Experience Orlando! Become Involved Promote your family-friendly resource or kid-friendly program to over 2,000 Tampa Bay families! Contact us to learn more. This event is sponsored by Costumers with a Cause, Easterseals Florida, Florida Blue, Fun 4 Tampa Kids, Imagine Orthodontic Studio, Kidokinetics, Mrs. Mo' Creations, Polar Beverages, and Second Chance, Last Opportunity.

Touch of Magic EVents

Contact Organizer

Touch of Magic EVents

Contact Organizer

About the application

Browse through our application and let us know if you have any questions. This is an electronic agreement and by selecting a space, you are validating and approving this agreement electronically. Overview of Event Hosted on Saturday, February 22, 2025 from 10:00-3:00 pm inside the WestShore Plaza Mall in Tampa, the 4th Annual Kids Expo celebrates children offering entertainment and fun interactive, educational displays. Local businesses are on hand to share their products and services focusing on health & wellness, education, safety, afterschool & year-round programs, special needs and other important family-related topics. This event covers pre-k to middle school. The Kids Expo was initiated to further family involvement throughout the community and to excite our area youth’s senses and creativity through hands-on activities. The event is an outstanding opportunity for sponsor branding, marketing, cross-promotion, product or service showcase and a powerful vehicle for positive community influence as 2,000+ families attend each year! Advertising, Publicity & Promotion The Tampa Bay Kids Expo is heavily promoted using a combination of radio, print, digital and social media advertising. WestShore Plaza will also be promoting the event via mall wide advertisements & posters. What Makes Our Events Different? We are different because we do not charge for the many fun activities onsite! A lot of family and kid-friendly events charge $10 or more in admission, and even more for activities. We want our attendees to focus on our sponsors and vendors.

Terms & Conditions

1. EXHIBITS - Display material must be confined to the vendor/sponsor space. No placard, stickers, or other signs relating to nonpaid businesses will be allowed. Only one business per space; tables cannot be shared by two businesses. 2. NO REFUNDS – There are no refunds for any reason if vendor/sponsor cancels. 3. PLACEMENT - Space will be assigned at the discretion of Show Management. 4. SALE OF MERCHANDISE - Must comply with all local, state, and federal laws and regulations. 5. CLEAN UP – Vendor/sponsor is responsible for removal of their boxes, pallets, trash, etc. Vendors who do not remove their trash will be subject to a $30 fine. 6. LIMITATION OF LIABILITY - Vendor/sponsor agrees to hold Washington Prime Group, WestShore Plaza, and Touch of Magic Events LLC harmless and blameless and will make no claim for any reason whatsoever, including negligence, against Show Management, its officers, agents, employees, or the lessors or owners of the Facility for loss, theft, damage or destruction of property, nor for any injury to it or its employees, agents, or invitees while in the Facility. 7. CARE AND STAFFING OF EXHIBITS - All coverings of exhibits must be removed, and vendor/sponsor must be on duty no later than 10 minutes prior to the opening of the show. The table must be manned until the event ends. No more than three representatives may occupy a single vendor/sponsor table at a time. 8. COMPLIANCE WITH LAWS - Vendor/sponsor shall not engage in any display, publication, performance, or other activity which conflicts with any applicable law, regulation, rule or ordinance, nor shall exhibitor, or its representatives or employees, engage in any lewd display, publication or performance. Vendor/sponsor will be responsible for obtaining all necessary governmental permits and licenses. 9. NO GUARANTEE OF ATTENDANCE - Show Management does not guarantee specific volumes or levels of attendance at the Event. Vendor/sponsor shall not be entitled to any refund, in full or in part, of any amounts paid based on actual attendance level. 10. FIRE AND SAFETY LAWS - Vendor/sponsor is responsible for complying with all Federal, State and City laws. Wiring must comply with fire department and underwriter's rules. Smoking in exhibits is forbidden. Crowding will be restricted. No vendor/sponsor shall bring into the facility any combustibles. All decorations must be flame proof. 11. TEAR DOWN - Early breakdown is strictly prohibited. Vendors/sponsors who are found to break down early will not be invited back for future shows. 12. RESCHEDULING OF EVENT POLICY - Certain events can pre-empt a show, such as COVID-19. As a result, show management may have to reschedule an event. If an event is rescheduled, all contracts and payments are binding to the rescheduled date. If unable to attend the new date, you will receive a credit for a future show. 13. VENDOR/SPONSOR TRADE - If the agreed upon activities or items are not provided, vendor/sponsor cancels, or vendor/sponsor breaks activities down before the event is over, the full value of the trade will be due immediately.

Related files

2-22 layout

Prices

Co-Title Sponsor	$1,500.00	Non-refundable	- Prominent recognition as Co-Presenter of Event from initial promotion to follow up activities (shared with one other organization) - Listed as: “Tampa Bay Kids Expo presented by [your company]” - Category Exclusivity – only business onsite in your industry - Company name headlines all print, digital, and social media marketing - Promotional banners (provided by sponsor) prominently displayed throughout mall - Company mention/logo on event website, registration page, posters, flyers and live mentions - Prominent exhibit space, includes (2) 6’ tables with black linen & chairs Tablecloths of another color can be used if preferred. Backdrops, signage, and displays are welcome. No tents or canopies are allowed.
Activity Sponsor	$900.00	Non-refundable	- Prominent recognition as Sponsor of Activity - Mention in all print, digital, and social media marketing - Promotional banners (provided by sponsor) displayed by activity - Company mention/logo on event website, registration page, posters, flyers and live mentions - Prominent exhibit space, includes (2) 6’ tables with black linens & chairs Activities available to sponsor: - Balloon Twister - Face Painting - Arts & Crafts Station Tablecloths of another color can be used if preferred. Backdrops, signage, and displays are welcome. No tents or canopies are allowed.
Event Sponsor	$600.00	Non-refundable	- Mention in all digital and social media marketing - Company mention/logo on event website, registration page, posters, flyers and live mentions - Prominent front row exhibit space, includes (1) 6’ table with black linen & chairs Tablecloths of another color can be used if preferred. Backdrops, signage, and displays are welcome. No tents or canopies are allowed inside.
Vendor Space (10x10)	$200.00	Non-refundable	Vendors must bring their own table(s) and chair(s) or rent through the event (see below). Tables and chairs are included for sponsors. Vendor space is 10’ deep x 10’ long (orange spaces on layout). Tablecloths of any color can be used. Backdrops, signage, and displays are welcome, but are limited to 6’ in height. No tents or canopies are allowed inside the mall.
Vendor Space (6x12)	$175.00	Non-refundable	Vendors must bring their own table(s) and chair(s) or rent through the event (see below). Tables and chairs are included for sponsors. Vendor space is 6’ deep x 12’ long (yellow spaces on layout). Tablecloths of any color can be used. Backdrops, signage, and displays are welcome, but are limited to 6’ in height. No tents or canopies are allowed inside the mall.
Table Rental	$30.00	Non-refundable	6' Table with Black Linen. Rental applies to vendors only as tables are included for sponsors.
Chair Rental	$5.00	Non-refundable	Rental applies to vendors only as chairs are included for sponsors.
Electricity	$30.00	Non-refundable	Rental applies to vendors only as electricity is included for sponsors.

Questions on the application

Business information

Business name
Legal business name
Contact name
Address
Email
Phone
Website (Optional)
Logo (Optional)

Additional information

What does your business offer? Please list the types of services, products, programs, etc.
Will you have a free activity, screening, or hand out samples in your space?
If you would like to donate a door prize, please list the product/service here. Door prize sessions are hosted during the event by the deejay.
Would you like to host a class or demonstration? Examples: Cheer, Dance, Gymnastics, Martial Arts, Music, STEM, etc.
Do you have a location preference? Please review the 2-22 layout and list any location preferences (table number, near activity, etc.). We do our best to accommodate requests.
By submitting this application, I acknowledge that I have read and understand the terms and conditions as indicated on this application and contract. Any vendor/sponsor that does not comply with the rules and regulations will not be invited to return.

Kids Expo Application

Tampa Bay Kids Expo

Deadline has passed