Beverage Exhibitor

Deadline: Aug 24, 2025 11:45 pm (GMT-06:00) Mountain Time (US & Canada)

Whitefish Food & Wine 2025

Date: Sep 08, 2025 9:00 am - Sep 14, 2025 5:00 pm (MDT)

Haskill Creek Farms, Whitefish, Montana 59937, United States

About the event

The 2nd Annual Food & Wine Festival in historic Whitefish, MT. Celebrating the best culinary and hospitality trends of the Flathead Valley along with world-class wines from around the globe and top Chefs, Sommeliers, Mixologists and Hospitality industry experts.

JR Events

Contact Organizer

JR Events

Contact Organizer

About the application

** IMPORTANT NOTES - PLEASE READ BEFORE PROCEEDING - This Application is for BEVERAGE Exhibitors only, who must provide FREE tasting/sampling of their products to Festival attendees at the Grand Tasting sessions. - Please review the WFFW GUIDE and RULES AND REGULATIONS, both linked below under "Related Files", before proceeding with the application. - For other application types, please visit https://www.whitefishfoodandwine.com/apply ** BEVERAGE EXHIBITOR Details At-a-Glance: --------------------------------------- - Early Bird pricing is in effect until May 31, 2025. - A standard booth includes an 8' serving table, back table for storage/display, linens, dump bucket, water bottle, bus tub and 2 bags of ice per Grand Tasting session. You can purchase a standard single or double booth, or custom space in increments of 10x10 to build your own tasting experience. - The Festival will provide a standard format sign with your logo to identify your booth. - You will also have access to the ATTENDEE LEAD CAPTURE program to scan Attendee tickets at your booth for customer follow-ups. - Exhibitors must supply their beverage products at zero net cost to the Festival. The Festival will work with your distributor and product team to ensure compliance with all Montana laws for alcohol product donations. - Booth assignment is at the discretion of the Festival. If you are accepted, your Exhibitor Manager will discuss booth placement with you and other details. - The Festival will provide temp-controlled storage for cold products. - Please make sure to include any special requests/requirements you would like the Festival to consider in the provided field. - The supplied credit card will be charged upon approval. - If you have any additional questions before you apply, email exhibitor@whitefishfoodandwine.com

Terms & Conditions

This is only an application. Booth requests must be reviewed and approved by the festival team before being final.

Related files

WFFW 2025 Exhibitor Rules and Regulations

WFFW 2025 - FULL GUIDE.pdf

Prices

Single booth 8' (EARLY BIRD)	$350.00	Non-refundable	* RECOMMENDED FOR UP TO 8 SAMPLING ITEMS/SKUs MAX* A standard 8' sampling booth which includes: 8' serving table, back table for storage/display, linens, dump bucket, spray bottles, bus tub and 2 bags of ice per day for chilling. Also includes a festival-standard brand sign with your logo and QR code attached to your booth,
Double Booth 16' (EARLY BIRD)	$500.00	Non-refundable	* RECOMMENDED FOR 8+ SAMPLING ITEMS/SKUs * A double width 16' sampling booth which includes: two 8' serving tables, back tables for storage/display, linens, dump buckets, spray bottles, bus tubs and 4 bags of ice per day for chilling. Also includes a festival-standard brand sign with your logo and QR code attached to your booth,
Custom Standalone Booth Space - 10x10 to 20x20 (EARLY BIRD)	$500.00	Non-refundable	A 10x10 standalone open space with festival attendee traffic on all sides, onto which you can build your own custom tent/exibitor booth. The Festival will supply up to four 8' tables, linens, bus tubs, spray bottles and 8 bags of ice per day. You can locate your custom booth inside the tasting pavilions, or at a standalone placement outside on the Festival lawn. Your rep will review options with you after you submit your application. NOTE FOR LARGER SIZE REQUESTS: - You can purchase 2 spaces to increase to a 20x20 footprint or 400 sf, with additional tables and supplies supplied by the Festival. - If you want a fully custom/larger booth than 20x20, please chhose the FULL CUSTOM BUILD option, below, and a Festival Rep will contact you to discuss your needs.
FULL CUSTOM BUILDOUT (LARGE)	$0.00	Non-refundable	If you would like a FULL CUSTOM buildout space or to take over a pavilion tent larger than 20x20, choose this option. Your Exhibitor Rep will contact you to review options, costs and needs to craft a custom solution!

Questions on the application

Business information

Business name
Legal business name
Contact name
Address
Email
Phone
Website (Optional)
Logo (Optional)

Additional information

Do you already have distribution in Montana?
Types of Beverages
I am interested in:
Distributor Name
How many beverages/SKUs do you estimate you will want to pour in your booth?
Are you interested in WFFW being able to take orders for your product onsite at the Festival and having them fulfilled at our local retail partners?
Will your winemaker/brewmaster/founder/owner(s) be able to attend in person?
Are you interested in additional branding/sponsorship packages to increase your visibility?
Are you interested in supporting WFFW pre-Festival events From June-August with in-kind donations ?
Would you like to purchase insurance through the Festival?
Signature / Acceptance of Terms

Beverage Exhibitor

Whitefish Food & Wine 2025

Start Application