Panelist Application

Thank you so much for wanting to help make WeebCon an amazing show! No anime convention would be the same without it's Panelists. Thank you!

Please consider all of the following prior to signing up:

Requirements:

• Head Panelist must check in at the info desk to receive an info packet about their room 1 HOUR before the panel is scheduled

Panel Room Info:

• Panel Rooms will be on the third level of show
• Seating around 100 people each
• Depending on the panel, and panel type, certain panels my be granted more space, such as karaoke.
• Specific Rooms are subject to change, but all changes will be communicated directly to the Head Panelist

ALL info provided will be used by our staff to contact Head Panelist for all changes and updates.  

Approvals to be sent out by January 1st

All Panels are subject to review by our Programming Committee and the Director of Events. All Panels must adhere to WeebCon's code of conduct, rules and regulations - which include and do not limit to the following: 

Eligibility

1. Applicants must be at least 16 years of age by April 3rd, 2026.
2. WeebCon reserves the right to request proof of age or identification at any step in the panel process. 

Panel Content & Conduct

1. All panel content must be appropriate for the rating selected (All Ages or 18+). 
2. Misrepresentation of content may result in cancellation of the panel.
3. Panels must not include hate speech, harassment, or discriminatory language.
4. Explicit content is permitted only in 18+ designated time slots and spaces.
5. Content must comply with all applicable laws concerning: Incest, Sexual Assault, Rape, Child Porn..etc.
6. 18+ Panels must enforce age restrictions by checking VAILD IDs at the door.

Approval & Scheduling

1. Submission of a panel application does not guarantee acceptance.
2. The WebCon Programming Committee reserves the right to approve, deny, or request edits to any submission.
3. Accepted panels will be scheduled at the discretion of the Programming Team.
4. Panelists may indicate preferences, but final scheduling decisions are made by WeebCon.

Panelist Responsibilities

1. Panelists are responsible for their own setup, preparation, and materials.
2. Panelists must arrive at least 1 HOUR prior to their scheduled start time to check in at the Info Desk to receive panelist packet - packet is expected to be returned or a fee may incur.
3. If a Panelist is unable to attend, they must notify the Programming Point of Contact no less than 24 hours to panel time - failure to notify or attend panel will suspend any benefits or badges. 
4. Panelists agree to maintain good hygiene and professionalism during their presentation and interactions with attendees.
5. Panelists agree to be sober and not under any influence of drug or alcohol while presenting their panel.

Technical Support

1. Basic AV equipment (such as microphones, projector, or screen) may be provided depending on the venue. Specific requests must be made during submission. 
2. WeebCon does not guarantee access to internet or additional equipment unless otherwise stated.
3. Panelists are responsible for bringing necessary adapters, cables, or backup files.

Attendance & Compensation

1. If you host a Panel: You and a assistant will get 3 Day badge.
2. Additional Complimentary badges may be offered at the Convention’s discretion but are not guaranteed.
3. Travel, lodging, and other expenses are the sole responsibility of the panelist.
4. Panelists are not permitted to trade badges or be able to skip lines at any events.

Liability & Indemnification

1. WeebCon is not responsible for lost, stolen, or damaged property.
2. Panelists assume all risks associated with their panel and agree to release WeebCon, its staff, and affiliates from liability.
3. Panelists agree to indemnify and hold harmless Weebcon from any claims resulting from their actions, conduct, or content.

Code of Conduct

1. Panelists must adhere to the WeebCon's Code of Conduct at all times.
2. Disruptive, unsafe, or inappropriate behavior may result in cancellation of the panel and possible removal from WeebCon.

Changes & Cancellation

1. WeebCon reserves the right to change panel times, locations, or technical availability at any time.
2. WeebCon may cancel panels at its discretion due to emergencies, scheduling conflicts, or policy violations.

Agreement
By submitting a panel application, you acknowledge that you have read, understood, and agree to these Terms & Conditions.