Special Event Application - City Run Event Only

Name: FY2022 Special Event Application
Start: 2021-10-12T00:00-04:00
End: 2022-09-30T11:59-04:00
Location: 200 Rex Pl

Deadline: Sep 30, 2023 11:59 am (GMT-04:00) Eastern Time (US & Canada)

FY2022 Special Event Application

Date: Oct 12, 2021 12:00 am - Sep 30, 2022 11:59 am (EDT)

200 Rex Place, Madeira Beach, Florida 33708, United States

Free

About the event

This application process is for individuals and organizations who wish to host a Special Event in Madeira Beach. Sec. 42-16. - Definition. Special event shall mean any organized meeting, activity, gathering or group of 50 or more persons, which involves city financial or in-kind contributions or requires city approvals and which is intended to or does draw public attention and has the potential to inhibit the normal flow or regulation of pedestrian or vehicular traffic upon any public facility, street, sidewalk, swale, alley, or park. The term shall include, but not be limited to weddings, festivals, carnivals, circuses, tournaments, concerts, parades, athletic events, fairs, rallies, firework displays and similar gatherings regardless of whether a charge or donation is required for admission. This definition shall specifically exclude any event conducted or sponsored solely by the city or for the primary purpose of First Amendment speech or assembly.

Madeira Beach Recreation Department

Contact Organizer

Madeira Beach Recreation Department

Contact Organizer

About the registration

This is the application provess for organizations who would like to submit an application to host an event in Madeira Beach for less than 1,000 attendees. Application sumbission does not guarantee event acceptance. There is a $100 non-refundable applcation fee that is collected with this application. Throughout the process you will be asked to include/upload certain documents to ensure approval of this application. For any questions contact the Madeira Beach Recreation Center at 727-392-0665.

Required Application Documents
The following documents will need to be sent to the Madeira Beach Recreation Center. You can send them via email to JHatch@madeirabeachfl.gov or send them directly to the Recreation Center: 300 Municipal Dr, Madeira Beach, FL 33708. For questions contact 727-392-0665.
A) Site Plan/ Event Map/ Parking Plan with Map
B) Insurance- You are required to procure and maintain commercial general liability insurance with a minimum of $1,000,000 per occurrence. Proof of event insurance must be submitted a minimum of 30 days prior to the event start and held throughout the activities. This insurance must name the City of Madeira Beach as an additional insured in any and all policies.

Sec. 42-16. - Definition. SHARE LINK TO SECTIONPRINT SECTIONDOWNLOAD (DOCX) OF SECTIONSEMAIL SECTIONCOMPARE VERSIONS Special event shall mean any organized meeting, activity, gathering or group of 50 or more persons, which involves city financial or in-kind contributions or requires city approvals and which is intended to or does draw public attention and has the potential to inhibit the normal flow or regulation of pedestrian or vehicular traffic upon any public facility, street, sidewalk, swale, alley, or park. The term shall include, but not be limited to weddings, festivals, carnivals, circuses, tournaments, concerts, parades, athletic events, fairs, rallies, firework displays and similar gatherings regardless of whether a charge or donation is required for admission. This definition shall specifically exclude any event conducted or sponsored solely by the city or for the primary purpose of First Amendment speech or assembly.

Terms & Conditions

Please complete the following applcation. You will submit the $100 non-refundable applcation fee. Application subimission does not guarantee event approval. Applications will be reviewed within this system and approved applicants will be notified internally via the messaging platform. For any questions contact the Madeira Beach Recreation Center at 727-392-0665.

Questions on the registration

User information

First name
Last name
Email
Gender
Birthday
Address

Business information

Business name
Legal business name
Contact name
Address
Email
Phone
Website (Optional)
Logo (Optional)

Additional information

Name of Event
Date(s) of the Event
Alternative Date(s) of Event
Location of the Event
Event Set-Up Date and Time
Hours of Event
Event Map
Parking Map
Event Breakdown Date and Time
Purpose of Event
Description/Activities of Event
Estimated Daily Attendance
Alcoholic Beverages: (Please check all that apply)
Amplified Sound
If yes, time sound will begin & end.
Fireworks
Food Trucks
Restrooms: Besides the restrooms within the facility, how many additional portable restrooms are you planning to have?
Road Closure: Will you require a road closure for your event?
Sanitation:
Trash Cans - How many will you need?
3 Yard Dumpster- How many will you need? ($128 per dumpster)
6 Yard Dumpster- How many will you need? ($256 per dumpster)
Security/EMT: Do you plan to have security or EMT onsite?
Temporary Structures
Event Application Signature

Special Event Application - City Run Event Only

FY2022 Special Event Application

Registration deadline has passed