Registration deadline has passed
Custom RegistrationInvite only

Special Event Application - City Run Event Only

av_timer
Deadline: Sep 30, 2023 11:59 am (GMT-05:00) Eastern Time (US & Canada)
widgets
FY2022 Special Event Application
date_range
Date: Oct 12, 2021 12:00 am - Sep 30, 2022 11:59 am (EST)
place
200 Rex Place, Madeira Beach, Florida 33708, United States
attach_money
Free

About the event

This application process is for individuals and organizations who wish to host a Special Event in Madeira Beach. Sec. 42-16. - Definition. Special event shall mean any organized meeting, activity, gathering or group of 50 or more persons, which involves city financial or in-kind contributions or requires city approvals and which is intended to or does draw public attention and has the potential to inhibit the normal flow or regulation of pedestrian or vehicular traffic upon any public facility, street, sidewalk, swale, alley, or park. The term shall include, but not be limited to weddings, festivals, carnivals, circuses, tournaments, concerts, parades, athletic events, fairs, rallies, firework displays and similar gatherings regardless of whether a charge or donation is required for admission. This definition shall specifically exclude any event conducted or sponsored solely by the city or for the primary purpose of First Amendment speech or assembly.
Madeira Beach Recreation Department
Madeira Beach Recreation Department
Contact Organizer
Madeira Beach Recreation Department
Madeira Beach Recreation Department
Contact Organizer

About the registration

This is the application provess for organizations who would like to submit an application to host an event in Madeira Beach for less than 1,000 attendees. Application sumbission does not guarantee event acceptance. There is a $100 non-refundable applcation fee that is collected with this application. Throughout the process you will be asked to include/upload certain documents to ensure approval of this application. For any questions contact the Madeira Beach Recreation Center at 727-392-0665.

 

  • Required Application Documents
  • The following documents will need to be sent to the Madeira Beach Recreation Center. You can send them via email to JHatch@madeirabeachfl.gov or send them directly to the Recreation Center: 300 Municipal Dr, Madeira Beach, FL 33708. For questions contact 727-392-0665.
  • A) Site Plan/ Event Map/ Parking Plan with Map
  • B) Insurance- You are required to procure and maintain commercial general liability insurance with a minimum of $1,000,000 per occurrence. Proof of event insurance must be submitted a minimum of 30 days prior to the event start and held throughout the activities. This insurance must name the City of Madeira Beach as an additional insured in any and all policies.
        Sec. 42-16. - Definition.   https://library.municode.com/" type="button" data-actionid="sharelink" data-toggle="tooltip" data-original-title="Share Link">SHARE LINK TO SECTIONhttps://library.municode.com/" type="button" data-actionid="print" data-toggle="tooltip" data-original-title="Print">PRINT SECTIONhttps://library.municode.com/" type="button" data-actionid="downloaddocx" data-toggle="tooltip" data-original-title="Download (Docx)">DOWNLOAD (DOCX) OF SECTIONShttps://library.municode.com/" type="button" data-actionid="email" data-toggle="tooltip" data-original-title="Email">EMAIL SECTIONhttps://library.municode.com/" type="button" data-actionid="compare" data-toggle="tooltip" data-original-title="Compare Versions">COMPARE VERSIONS Special event shall mean any organized meeting, activity, gathering or group of 50 or more persons, which involves city financial or in-kind contributions or requires city approvals and which is intended to or does draw public attention and has the potential to inhibit the normal flow or regulation of pedestrian or vehicular traffic upon any public facility, street, sidewalk, swale, alley, or park. The term shall include, but not be limited to weddings, festivals, carnivals, circuses, tournaments, concerts, parades, athletic events, fairs, rallies, firework displays and similar gatherings regardless of whether a charge or donation is required for admission. This definition shall specifically exclude any event conducted or sponsored solely by the city or for the primary purpose of First Amendment speech or assembly.

Terms & Conditions

Please complete the following applcation. You will submit the $100 non-refundable applcation fee. Application subimission does not guarantee event approval. Applications will be reviewed within this system and approved applicants will be notified internally via the messaging platform. For any questions contact the Madeira Beach Recreation Center at 727-392-0665.

Questions on the registration

User information

  • First name
  • Last name
  • Email
  • Gender
  • Birthday
  • Address

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Name of Event
  • Date(s) of the Event
  • Alternative Date(s) of Event
  • Location of the Event
  • Event Set-Up Date and Time
  • Hours of Event
  • Event Map
  • Parking Map
  • Event Breakdown Date and Time
  • Purpose of Event
  • Description/Activities of Event
  • Estimated Daily Attendance
  • Alcoholic Beverages: (Please check all that apply)
  • Amplified Sound
  • If yes, time sound will begin & end.
  • Fireworks
  • Food Trucks
  • Restrooms: Besides the restrooms within the facility, how many additional portable restrooms are you planning to have?
  • Road Closure: Will you require a road closure for your event?
  • Sanitation:
  • Trash Cans - How many will you need?
  • 3 Yard Dumpster- How many will you need? ($128 per dumpster)
  • 6 Yard Dumpster- How many will you need? ($256 per dumpster)
  • Security/EMT: Do you plan to have security or EMT onsite?
  • Temporary Structures
  • Event Application Signature
Special Event Application - City Run Event Only
Special Event Application - City Run Event Only
FY2022 Special Event Application
Registration deadline has passed