2025 5K /Walk or Run Application
About the event
About the registration
This is the application process for organizations who would like to submit an application to host an event in Suwanee's Town Center Park for 2025. Application submission does not guarantee event acceptance. There is a $35 application fee that is collected and is not refundable for any reason.
Most Runs or walks include set-up the day of the event, with vendor load in, registration, water station, finish line water and snacks. ALL OF THESE MUST BE SET UP IN THE PARK. PLEASE UTILIZE THE STAGE AND AMPITHEATER AREA WHEN AVAILABLE IN TOWN CENTER PARK.
Please indicate which park you would like to use on the application. Town Center on Main may be an alternate route for 2025 due to construction of Martins Farm Road bridge work. Events using Town Center Park in 2025 may need to adjust routes due to construction on Martins Farm Road.
Typical race set-up is 2 hours before race start, and about 1 hour of post race clean-up. Race time is approximately 1 hour. If you have plans to be here outside of these times, please detail this on your application for approval.
Terms & Conditions
Complete the following application . You will submit a non-refundable $35.00 processing fee with this application. Application submission does NOT constitute event approval. Approved applicants will be notified and must attend a mandatory event meeting in January IN PERSON at Suwanee City Hall. The meeting is MANDATORY for all approved events. SOMEONE must be present from your organization for your event to remain on the event calendar. The meeting is scheduled for Friday, January 24 at noon. Lunch will be provided.
Prices
| Application fees | $35.00 | The application fee is non-refundable for any reason. |
Questions on the registration
User information
- First name
- Last name
- Gender
- Birthday
- Address
Additional information
- Which Park?
- Name of Event:
- First Choice Event Date (XX/XX/XX):
- Second Choice Event Date (XX/XX/XX):
- Third Choice Event Date (XX/XX/XX):
- Type of Event:
- Actual Start Time of Event (please specify am vs. pm) this is used to determine staff report time:
- Actual End Time of Event (please specify am vs. pm):
- Are you hosting any type of ceremony PRIOR to race/walk starting?
- If you are hosting a ceremony prior to race/walk beginning, what is the "step-off" time for the actual race/walk? (this determines when police need to be in place on the race route)
- Do you want police present before the event start time (more than 30 minutes prior)?
- If YES, what time would you like police to report (please specify am vs. pm)?
- Set-Up Time (please specify am vs. pm):
- Set-Up Date (XX/XX/XX):
- Estimated Number of Attendees:
- Estimated Number of Vendors:
- Is your organization a 501c3 non-profit?
- Are you hosting events past the end time of the race (over 1 hour past race completion time)?
- If yes, for how long will events continue past the race completion time?
- Please describe your event in a few sentences that will be used for city publications to publicize your event:
- Proposed Layout of Event (please print off the map above and mark-up/annotate as needed):
- Describe the event equipment included in the layout (tents, tables, chairs, stages, inflatables, trailers, kids' rides, etc.)
- Please upload event logo and or photos to help us publicize your event. You must upload at least one item.
- I understand that I will pay a park rental fee based on attendees, and a park deposit of $500 before my event. If the park deposit is to be refunded, then it will be applied to my staff fees. Staff fees are billed at $60 per hour per officer for police (minimum of 4 hours), $60 an hour for event manager, and $48 per hour for public works supervisor. Event staff hours are not billed. City staff will approve and estimate all hours needed based on event application.
- I understand that I or someone from my organization must attend the Lunch n Learn on January 24 at city haIl.
- We recommend at least 20 onsite volunteers for a small event (5K's and events fewer than 500 people) and even more for larger events. Will your organization be able to recruit and provide volunteers for your event?
