2026 5K /Walk or Run Application
About the event
About the registration
This is the application process for organizations that would like to apply to host a 5K/walk or run in Suwanee's Town Center Park for 2026. There is a $35 application fee that is collected and is not refundable for any reason.
A few things to note about these types of events:
- Most runs or walks involve setting up the day of the event, with vendor load-in, registration, water station, finish line water, and snacks. While the start and finish take place in the road on Town Center Avenue and Charleston Market Street, other aspects of your run/walk can only be set up inside the park, like awards ceremonies, packet pickup, group-led stretching, and any other pre- and post-race activities.
- We encourage organizers to utilize the stage and amphitheater area when possible. Once it's time for step-off, runners/walkers may be ushered over to the starting line from the park.
- All race routes will need to utilize Town Center Park for their race. Town Center on Main will not be a race start site; however, the route on Main Street that finishes in Town Center on Main may be used as an alternate route due to weather or construction of Martin Farm Road. Weather-related changes will NOT be determined until the Friday before race day at the sole discretion of the City's Events Division.
- Typical race set-up occurs 2 hours before the event starts, and post-race clean-up takes about 1 hour. The time to complete a 5K is approximately 1 hour. If you have plans to be here outside of these times, please detail this on your application.
Application submission does not guarantee event acceptance.
Terms & Conditions
Please complete the following application. You will be charged a non-refundable $35.00 processing fee in order to submit this application. We receive many applications, and submission does NOT guarantee event approval.
Approved applicants will be notified and must attend a mandatory event meeting on Friday, January 23, at 12PM IN PERSON at Suwanee City Hall. The meeting is MANDATORY for all approved events. If no one from your organization attends the meeting, your event will be removed from the official event calendar. Lunch will be provided at the meeting.
The City of Suwanee's Events Division will work with each event organizer to determine what, if any, safety protocols will be required for your event. The City will be following state and local guidelines to ensure event safety for attendees and organizers. We will assist you in doing everything within our power to keep events safe and fun for your participants.
Prices
| Application fees | $35.00 | The application fee is non-refundable for any reason. |
Questions on the registration
User information
- First name
- Last name
- Gender
- Birthday
- Address
Additional information
- Which Park?
- Name of Event:
- First Choice Event Date (XX/XX/XX):
- Second Choice Event Date (XX/XX/XX):
- Third Choice Event Date (XX/XX/XX):
- Type of Event:
- Actual Start Time of Event (please specify am vs. pm):
- Actual End Time of Event (please specify am vs. pm):
- Set-Up Date (XX/XX/XX):
- Set-Up Time (please specify am vs. pm):
- Are you hosting any type of ceremony PRIOR to race/walk starting?
- What is the "step-off" time for the actual race/walk?
- Do you want police present before the event start time (more than 30 minutes prior)?
- What time would you like police to report (please specify am vs. pm)?
- Would you like to request additional officers for your event?
- Estimated number of runners
- The City of Suwanee reserves the right to cap or limit participants to no more than 850 registered participants. This number may be less than 850 participants if the group includes walkers or other activites on the greenway. I understand that I am limited to no more than 850 participants.
- Estimated Number of Vendors:
- Is your organization a 501c3 non-profit?
- Are you hosting activities that occur after race completion (over 1 hour past race completion time)?
- How long will events continue beyond the race completion time?
- Please describe your event in a few sentences that will be used for City publications to market your event:
- Proposed Layout of Event (please print off the map above and mark-up/annotate as needed):
- Describe the event equipment included in the layout (tents, tables, chairs, stages, inflatables, trailers, kids' rides, etc.)
- Please upload event logo and or photos to help us publicize your event. You must upload at least one item.
- I understand that I will pay a park rental fee based on attendees, and a park deposit of $500 before my event. If the park deposit is to be refunded, then it will be applied to my staff fees. Staff fees are billed at $60 per hour per officer for police (minimum of 4 hours), $60 an hour for event manager, and $48 per hour for public works supervisor. Event staff hours are not billed. City staff will approve and estimate all hours needed based on event application.
- I understand that I or someone from my organization must attend the Lunch and Learn on January 23 at Suwanee City HaIl.
- We recommend at least 20 onsite volunteers for a small event (5K's and events fewer than 500 people) and even more for larger events. Will your organization be able to recruit and provide volunteers for your event?
