Terms & Conditions
Please read the following information carefully before you submit this vendor agreement. By submitting the Misc. Vendor/Participant Agreement, you acknowledge that you have thoroughly read and agree to the following regulations:
1) Only activities listed on the application may take place at the event. Only items listed on the application can be sold at the event. The vendor/participant must be present at the event booth throughout the festival unless other arrangements have been made with festival organizers. No booth sharing.
2) If you are a new participant in this event you may be asked to submit photographs of your booth setup before approved. You will be e-mailed directly to the e-mail you provide on this application.
3) Festival booth space is limited. The City of Alpharetta’s Special Events office has control over the vendors/participants accepted to the festival and reserves the right to limit booths of similar type.
4) Each application is approved through the event committee. Completion of this application does not guarantee acceptance into the festival. After application is received and reviewed, you will receive confirmation of your participation through email . All decisions are FINAL. Please understand that we are unable to discuss acceptance or non-acceptance with vendors by telephone or email. Food vendors are required to complete the Fulton County Food Vendor Application. Submitting of this application confirms receipt of their application and follow through with this process.
5) Payment for booth space will not be processed until the vendor/participant is accepted to the festival. Booth/application fees are non-refundable.
6) All festivals presented by City of Alpharetta Special Events will be held rain or shine.
7) We will be in contact with you regarding the 10 x 10 tent space. For safety, the City of Alpharetta requires four 40-lb. weights on ALL tents in the event of unexpected weather or wind. One weight on each tent corner.
8) Unless otherwise indicated by the festival guidelines, tables, chairs and signs are the responsibility of the vendor/participant. Vendor/participants requesting electricity on their application must bring two (2) heavy duty outdoor 100-200-ft. extension cords for each outlet requested and a power strip. All cords must be duct taped to the ground.
9) Festival set-up & break-down times, booth assignments, and vehicle passes will be assigned by festival organizers in advance.
10) Electricity and special requests must be submitted in advance on the application. We cannot guarantee, but try our best to accommodate requests.
11) All booths must be ready 30 minutes before the festival opens. Vendor/participants must keep their booths open for the entire festival. Please do not begin breaking down booths prior to the festival’s end time.
12) Vendor/participant applications received after the application deadline may or may not be reviewed for acceptance to the festival.
13) All items sold at City of Alpharetta festivals must be paid directly to the vendor, unless special circumstances require an arrangement be made with festival organizers prior to the event. Fulton County Sales Tax is 7%. Vendors are solely responsible for collecting, reporting and paying all sales taxes to the Georgia Department of Revenue.
14) Vendors/participants must describe/list on application all activities to take place and items to be sold at the festival. If a vendor/participant displays items or conducts activities that were not listed on the application, OR has misrepresented items being sold or activities taking place in any way, the festival organizers reserve the right to ask the vendor/participant to leave the festival and forfeit booth fee.
15) City of Alpharetta cannot be responsible for the loss or damage of merchandise.
16) Liability Waiver and Release: I, hereby assume all responsibility for, and risks and hazards of, participation in the rental activity planned by my group. In considerations of the City of Alpharetta providing permission to use the space requested, I, and all members of my rental group, do hereby release the City of Alpharetta, including all officials, officers, employees, sponsors, organizers, supervisors, volunteers, participants, and all other agents, of any and all claims, demands, rights, and causes of action of whatever kind and nature, arising from and by reason of, and all known and unknown, foreseen and unforeseen, bodily and personal injuries, damage to property, and the consequences thereof, resulting from participation in the rental activity planned in the City of Alpharetta.
By reading this information and submitting this Vendor/Participant Agreement, you are agreeing to abide by all rules and regulations set forth by the event organizers in the 2018 Season of Celebration- Light the Night and made a part hereof by reference
