Application deadline has passed
Application

Artist / Crafter Exhibitor

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Deadline: Nov 01, 2023 11:59 pm (GMT-05:00) Eastern Time (US & Canada)
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LagoonFest 10th Annual
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Date: Nov 04, 2023 9:00 am - Nov 04, 2023 2:00 pm (EST)
place
West Palm Beach, Florida
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$181.20 - $352.40

About the application

THINGS YOU NEED TO KNOW   EVENT DATES & TIMES: Sat., Nov. 4, 2023  (9am – 2pm)   LOCATION:
Flagler Drive (South Clematis to Fern), Downtown West Palm Beach (GPS)  200 Fern Street West Palm Beach / S Flagler Drive   ARTIST/CRAFTER EXHIBITOR FEES: (Eco-Friendly Products recommended) ** 7% Florida Sales Tax will be added to booth fees at check-out**   $10 Application Fee (non-refundable) upon completion of online application $160 Booth fee (does NOT include tent, table or chairs)   Please note: “applying” for the show does not mean that you are automatically in the show.  Your application must first be reviewed and approved online by our committee. You will receive notification of acceptance.    We ask for a payment plan as follows:    -Non-refundable application fee upon completion of online application.   -Balance of booth fee in full upon acceptance into show    Artist / Crafter Exhibitor $160 + $11.20 sales tax = $171.20   10x10 Rental Pkg (Tent, Table, 2 Chairs & Sides) in addition to above booth fee $170 + $11.90 sales tax = $181.90   Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly.  For double booth (10x20), you must select two booths.   Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form.   During the show, all exhibits will be visited by a LagoonFest representative to ensure that they are in compliance with our event policies. It is the exclusive right and responsibility of the Event Staff to call for the removal of an exhibitor that is not in compliance with the LagoonFest policies and requirements. Non-compliance may result in expulsion from the LagoonFest or refusal of future event participation.   All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires 40 pounds per leg (more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. You must use 40 lb. weights (weights only) on each leg to anchor your booths down. You will not be able to setup if not properly weighted.   Balances Due: Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.   PARKING: Parking is located at the City of West Palm Beach Evernia Street garage. New Parking Rates Effective May 1st, 2022, Clematis Garage 500 Banyan Blvd West Palm Beach, FL 33401 $1 for the first 2 Hr. $2 for each Additional ½ Hr.   On-street parking is metered, while various other downtown parking lots have flat or hourly rates.    Booth Tear Down: Packing up of booth supplies may begin at 2:00 pm on Saturday and must be completed no later than 5:00 pm. Police and Event staff will advise you when vehicles are permitted on site. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items at close of event.    Items to Bring: Handy items you may want to bring to setup your booth include - staple gun, cable ties, duct tape, pens, batteries, and scissors.   Electricity: NO ELECTRICITY is provided.    Security You are responsible for all valuables, items, and prizes at your booth.    Equipment Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, weights, table, and chairs.   Sales Tax: Exhibitors are responsible for the collection, payment, and reporting of their own sales tax.  We will email you a Sales Tax Form with your setup information prior to the event.   Staffing Please make sure the people staffing your booth are familiar with LagoonFest Booth Policies & Guidelines.   Cancellation Policy No refunds for any fees paid. Application fee taken immediately upon application received. Once Committee approves you for the show, you will receive an acceptance email with additional information when booth payment is due.    No Show Policy Artists who have not checked in and/or notified event with a message via festival office phone (561-274-4663),  or email (nancy@festivalmanagementgroup.com) by 7:00 am on the day of event, will be considered a NO SHOW and the assigned space will be forfeited. *Dates and details subject to change*   SETUP DATE & TIME:  Saturday, Nov. 4th (6:30 am – 8:00 am)   DIRECTIONS: I95 to Okeechobee Blvd.  East to Flagler Drive, then make a left.  You must enter and load-in from the south (heading north) only!  Once unloaded, you will exit Datura Street and park in Evernia Street Parking Garage.   BOOTH HOURS:  Saturday, Nov. 4th (8:30 am – 2:00 pm) Show opens at 9:00 am   During Check-In it is nearly IMPOSSIBLE to answer all phone calls.  If you need assistance or have any questions leading up to the event, please call Nancy Stewart at 561-703-7028.   We look forward to another great show with you!

About the event

LagoonFest celebrates one of the most picturesque waterways and estuaries in The Palm Beaches . . . Lake Worth Lagoon. Come enjoy this FREE event on November 4, 2023, to discover what makes this Lagoon such a local treasure and fantastic place to visit. Finding water in The Palm Beaches is easy. It’s everywhere you go. From 47 miles of spectacular beaches to sunsets over Lake Okeechobee’s teeming waters, to the one-of-a-kind Florida Everglades. They’re all here, including an extraordinary 20-mile waterway: Lake Worth Lagoon. To celebrate this unique estuary and the multiple ways to appreciate its beauty – come to Lagoon Fest. This free event takes place from 9 a.m. to 2 p.m., on November 4, 2023, along Flagler Drive in downtown West Palm Beach (Datura to Fern). Bring the entire family and enjoy wildlife presentations, participate in Kayak Clean-Up Tours, Catamaran History Tour, stop by exhibitor booths, the Kids Zone and more! And happening right next door is the West Palm Beach Green Market, featuring delicious foods, locally grown seasonal fruits, and veggies. What a delightful way to spend a Saturday. Learning, living, and loving Lake Worth Lagoon.
FMG
FMG
Contact Organizer
FMG
FMG
Contact Organizer

Terms & Conditions

The LAGOONFEST reserves the right to not accept any vendor for any reason. Exhibitor Rules & Regulations   Please read it carefully before submitting an application.  If you are unable to meet our criteria, please do not apply.    1. The application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance of invitation to show beginning August 1st, 2023   2. No refunds   3. Animals are prohibited at the event, unless part of your display / activity.   4. No Medical Marijuana booths allowed.   5. Booth placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins.    6. Participants may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Participants may only exhibit work and/or product approved. Items misrepresenting product presented at time of application are subject to immediate dismissal from the show. Products are recommended to be Eco-Friendly.   7. Display space is permitted within your 10x10 tent and your outside walls. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity.   8. Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe, and secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended.   9. You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space.   10. Break down of booths must be completed and removed by 4:00 PM on Saturday. Any materials left behind will be confiscated.    11. Participation is required all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future show.   12. Electricity is not provided! Quiet generators are permitted in certain areas; however, since they do not conform to the rule that materials are contained with the booth space, you must petition the show for a location suitable for the generator.  Power cords must be taped down.   13. No food products may be sold or given away by artists or business exhibitors. If you are sampling an approved food product at your booth, you must provide a copy of your liability insurance certificate $1,000,000. / $2,000,000. with Festival Management Group 140 NE 1st Street Delray Beach, FL 33444, the City of West Palm Beach 401 Clematis Street West Palm Beach, FL 33401, Discover the Palm Beaches 2105 Southern Blvd., West Palm Beach, FL 33406 and Palm Beach County Board of Commissioners 301 North Olive Avenue 12th Floor West Palm Beach, FL 33401 listed as an additional insured and email to info@festivalmanagementgroup.com. No single use plastics permitted (This includes Styrofoam, Straws, plastic cups, plates and utensils.)   14. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited.   15. Vendors are responsible for the collection, payment, and reporting of their own sales tax if applicable.   16. Participants must abide by, and displays must be in accordance with local fire regulations.   17. Private Security will provide security during the shows hours of operation.    18. All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires AT LEAST 40 pounds per leg (Weights Only and more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. You must use 40 lb. weights (weights only) on each leg to anchor your booths down. You will not be able to setup if not properly weighted.   19. All communication regarding the show is sent via email through Constant Contact and Festival Management Group. Please do NOT opt out or you will NOT receive instructions for setup etc.   EVENT STAFF CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.   Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the LAGOONFEST again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the LAGOONFEST.   During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless the City of West Palm Beach, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.   VENDOR SETUP BEGINS at 6:30am Saturday, Nov. 4th. All vehicles must be removed from the site by 8:00am.    

Related files

Green Business Sustainable Food Service Ware.docx.pdf
2023 LF LOAD-IN & PARKING MAP.pdf
2023 LagoonFest Sales Tax Form.pdf
2023 LagoonFest Setup Information.pdf
2023 LagoonFest Activity Outline Final.pdf
2023 LF SITE PLAN (Datura - Fern) FINAL.pdf
2023 LF Business Load In (Alphabetically & Time).pdf

Prices

Application fees $10.00 Non-refundable $10.00 Non-refundable application fee
10x10 Booth Space $171.20 Non-refundable 10x10 booth space (does not include tent, weights, table, chairs) $160. plus tax 11.20 = 171.20
Double booth 10x20 $342.40 Non-refundable 10x20 booth space (does not include tent, weights, table, chairs) $320 plus tax 22.40 = 342.40

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • What is your Facebook Address
  • What is your Instagram Address
  • What is your Twitter.com Address
  • Do you use Hashtags? If so, what are they?
  • Additional Email Address
  • Cell Phone #
  • Onsite Contact of person at show working booth
  • Onsite Contact of Person at show Cell Phone #
  • Onsite Contact of person at show working booth Email
  • Have you been in the show before?
  • If necessary, will you be bringing a quiet generator?
  • Do you have a general liability policy? The City of West Palm Beach requires ALL EDIBLE exhibitors to provide Commercial General Liability $1,000,000 General Aggregate $2,000,000
  • Please describe your work. Please be specific as to what you are selling or promoting or what activities are you having at your booth *
  • Do you require a tent rental package? Tent, Weights, 8 ft Table, 2 Chairs $170.00 plus 7% sales tax - (in addition to booth fee)
  • I understand the following: Non-refundable application fee upon completion of online application. If a returning exhibitor, and requesting same location as in prior years, PAYMENT IN FULL will be required upon approval of application to secure location. * (signature)
  • I understand the following: Non-refundable application fee upon completion of online application.
  • LEGAL AGREEMENT & FORCE MAJEURE

Picture requirements

  • Minimum pictures required: 4
Artist / Crafter Exhibitor
Artist / Crafter Exhibitor
LagoonFest 10th Annual
Application deadline has passed