EXHIBITOR RULES AND REGULATIONS
All Exhibitors of German Bierfest must adhere to the following rules and regulations. Premier Events (PE) has the full power to interpret and enforce these rules, conditions and regulations, and the power to make reasonable amendments there to and to make such further reasonable rules and regulations necessary for the proper conduct of a safe, clean, well-regulated, and attractive Event.
ATTENDANCE
More than 3000 patrons are anticipated to attend the 2020 event, but the event cannot guarantee or warrant this attendance at the event.
EXHIBIT FEES
10X10 space See vendor options page for prices.
Optional: $250 If event must furnish tent, tables, and chairs.
Exhibitors must furnish completed application, total fees due, description of product or service to be featured as well as details photos of booth area to reserve their participation in the 2020 event. PE reserves the right to refuse exhibit space if the Exhibitors product or service or the booth area is not consistent with the character of the event.
FOOD VENDOR SALES
Food Vendors will conduct sales of products or goods direct with the event consumers and shall be entitled to retain 100% of the proceeds from these transactions. Food Vendors must furnish their own cash bank and credit card processing if they wish to take credit cards. Food Vendors are not allowed to sell any beverages including soft drinks, water, tea, lemonade, or alcohol.
VENDOR HOURS
The event exhibit area will be open to the general public Saturday from 2pm – 7pm. Vendors must be set up and remain open during all exhibit hours.
EXHIBIT AREA / CHARACTER OF EXHIBITS
All exhibits must be designed, constructed and operated in good taste with the best interest of the Event and public safety. PE reserves the right to prohibit or restrict exhibits that because of noise, method of operation, materials or any other reason become objectionable. In the event that restriction occurs, PE will not refund the Exhibitor fees or other expenses. Carnival tactics, the use of public address systems or other similar activities by the Exhibitor shall not be allowed. The event does not guarantee exclusivity of products displayed. Exhibitors may not sublease any part of their space or participate in any third-party advertising or third party promotions or display third party signage at their booths.
Decorations may not be nailed, taped, tacked or otherwise fastened to park infrastructure, trees, or fixtures. The use or distribution of any of the following items is prohibited: adhesive backed decals, stickers, helium balloons, glitter, and confetti. Motorized vehicles of any type (forklifts, gas or electric carts, bicycles, scooters or similar equipment) may not be used inside the event venue.
Distribution of flyers, brochures or any advertising marketing materials must be confined to the exhibit area. Advertising and promotional materials may not be displayed in convention hallways, reception or common areas. Promotional materials or signage may not be affixed to any structure inside or outside of the event venue.
Exhibitors are responsible for maintaining acceptable standards of sanitation within their booths and for disposing of trash into designated trash receptacles. Exhibitors are responsible for cleaning their designated area of all debris at the event’s conclusion.
EXHIBITOR CONDUCT
Exhibitors are permitted to provide product demonstrations, promotional literature, conduct register to win giveaways and database collection at the event. Exhibitors are prohibited from selling or providing giveaways of any food or beverage product unless specifically contracted for this.
GREENWARE POLICY
We will not allow Polystyrene containers or cups (Styrofoam) for the festival.
CANCELLATION
If Exhibitor notifies PE in writing of their intent to cancel before July 20th, Exhibitor shall be entitled to receive a 50% refund of their Exhibitor fee. If PE receives notice after July 1st 2020 no refund will be issued.
ELECTRICITY
Power requests must be submitted with application. Additional fees may apply. Any changes to power requests must be made to Sara Brumfield sara@premiereventslive.com) no later than July 31st.
FLOOR PLAN / EXHIBITOR LOCATION
PE will make vendor location assignments approximately two (2) weeks prior to the event. Space assignment priority will be given based upon date of receipt of completed application and payment as well as type of art or product/service. If you have a special request for your booth location, please list it on this form and we will make best efforts to accommodate your request.
PE reserves the right to make modifications to the layout of the exhibit area if circumstances warrant, at its sole discretion.
Exhibitor area must be confined to the space contracted and provided. Exhibitor space must not obstruct other exhibits or walk paths.
LOAD IN / LOAD OUT
Exhibitors will receive information regarding load in and set up 2 weeks prior to the festival. Exhibitors that fail to abide by load in schedule and deadline may risk forfeiture of event space. In the event of late shows, event will not be obligated to refund event space fee.
LIABILITY
The Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save PE against any and all claims, losses and damages to persons or property and attorney’s fees arising out of or caused by Exhibitor’s installation, removal, maintenance, occupancy or use of exhibit space. In addition, the Exhibitor acknowledges that PE and the Atlanta Moon Ride do not maintain insurance coverage covering Exhibitor’s property and it is sole responsibility of the Exhibitor to obtain such insurance, including, if desired business interruption and property damage covering losses by the Exhibitor. Responsibility of the security of an Exhibitors area, products and property rests solely with the exhibitor.
WEATHER
German Bierfest is a rain or shine event. The Exhibitor agrees that in the event of acts of God, storms, floods, high winds, gales or hurricanes that German Bierfest, Premier Events nor any of its employees or agents shall not be responsible for loss, damage, third party damages, claims or loss to property, persons or vessels. It is the Event Management’s sole and absolute discretion to order an evacuation of the Event, or to take necessary steps to protect public health and property in the event of an act of God, hurricane, or the issuance of a severe weather warning for Atlanta or its environs by the National Weather Service.
ACTS OF GOD
PE shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor from fire, strikes or lockouts.
CONTACT
For more information about the 2020 German Bierfest food vendor application, please contact: sara@premiereventslive.com
