Special Requests: Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first serve basis. Additional charges may apply. All booth requests must be included on the registration form to be accepted.
· Balances Due: Anyone with an outstanding balance will not be permitted to exhibit the festival.
· Parking: Public parking is available in the areas near the booths. Signage will be provided at the event so you can determine which lot is closest to your booth. There are no fees for parking.
· Set-Up: Vendor Move-In is on Friday, April 7th from Time TBA. Local Law Enforcement will be hired to ‘police’ the event during the over night hours. All spaces will be marked and pre-assigned. Booth assignment & further instructions will be emailed to the contact on file one week prior to the event.
· Tear Down: Packing up of booth supplies may begin on Saturday, April 8th at TBAPM. You may bring your vehicle onsite after the crowds have cleared. We suggest that you bring dollies and hand trucks to assist you with any large items. Please enter and exit off of the street you are on.
· Items to Bring: Handy items you may want to bring to setup your booth include: staple gun, cable ties, duct tape, pens, tent weights to offset any wind, heavy duty 50’-100’ outdoor electric cords (for those who chose electricity at their booth), lights and scissors.
· Electricity: There is no guarantee that electricity will be available in your booth area unless a premium booth is purchased. You’ll be provided access to (1) 110 volt outlet.
· Security: You are responsible for all valuables, items and prizes at your booth. We cannot be responsible for lost, damaged or stolen items from your booth.
· Equipment: You are responsible for all equipment necessary to run your booth.
· Staffing: Please make sure the people staffing your booth are familiar with Booth Policies & Guidelines.
· Booth Cancellation/No-Show Policy: All refunds are subject to a $25.00 processing fee plus eventeny processing fees. NO refunds will not be made after February 1, 2023. Cancellations must be done in writing via email at sebringsodafest@sebring.org. Those who have not arrived and/or set-up by the start of the festival on Friday, April 7th are considered a no-show, and no refund will be provided.
