Application deadline has passed
Application

Food Vendor Application

av_timer
Deadline: Dec 31, 2022 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
date_range
Date: Mar 25, 2023 10:00 am - Mar 26, 2023 5:00 pm (EDT)
place
Conyers, Georgia
attach_money
$500+

About the event

In 1982, Maxell (a previous local Japanese manufacturing company) along with the Conyers-Rockdale Chamber of Commerce, held the first Conyers Cherry Blossom Festival to further nurture the friendship and exchange of Japanese Culture. In 1997, the festival moved to the Georgia International Horse Park in order to accommodate the growth in size and attendance. From that simple beginning, the two-day contemporary art festival has grown to include hundreds of artist and crafter booths, a variety of food booths and entertainment from diverse cultures generally attracting an estimated 35,000 guests over the weekend. Festival goers enjoy free admission into the festival with a parking fee. The festival continues to grow and strives for excellence each year. Over the years, the festival has been awarded “Best Festival in the Southeast” at the Southeast Festivals and Events Kaleidoscope Awards. The festival has also been named a Top 20 Event in the Southeast by the Southeast Tourism Society for multiple years. Scheduled during the blooming of the beautiful Yoshino Cherry Trees, the Conyers Cherry Blossom Festival brings the community together focusing on cultural understanding and friendship through art, music, dance, crafts, food and entertainment.
City of Conyers
City of Conyers
City of Conyers
City of Conyers

About the application

Please be aware that all exhibitors who apply to the Conyers Cherry Blossom Festival will be juried.  Please submit 3 color photos with each application accurately representing your booth setup.  All food vendor selections and menu items with prices must be approved by Proof of the Pudding, the contracted concessionaire for the Georgia International Horse Park and the Conyers Cherry Blossom Festival.
 
As a result of the jury process, the Conyers Cherry Blossom Festival does not guarantee acceptance to those who have participated in previous festivals.  PLEASE NOTE: ALL POWER REQUIREMENTS MUST BE SPECIFICALLY IDENTIFIED ON THE APPLICATION.  APPLICATIONS SUBMITTED WITHOUT ALL POWER NEEDS NOTED MAY NOT BE PROCESSED AND ADDITIONAL ELECTRIC FEES MAY APPLY.
 
Carbonated beverages and bottled water sold during the festival must be purchased through Proof of the Pudding.  Ice must also be purchased through Proof of the Pudding.  No alcoholic beverages are allowed.  A minimum $1 million liability insurance certificate is required naming the City of Conyers, Proof of the Pudding, and the Georgia International Horse Park as additional insured.  Once accepted, a beverage and ice order form will be provided along with a request for proof of insurance.  Please read the Rules and Regulations very carefully.

Terms & Conditions

The Conyers Cherry Blossom Festival reserves the right to make final interpretation of all rules.  An application is a commitment to show.  NO REFUNDS WILL BE MADE FOR CANCELLATION OR REMOVAL FOR CAUSE.  In an event of unforeseen circumstances, the show may be terminated at the discretion of the Director.  No refunds will be made for bad weather.
1.       All items sold during the festival must be pre-approved by Proof of the Pudding.  Exhibitors may only sell items that are accepted.  Any items sold that were not listed on the application or not accepted must be removed from the festival.
2.       While all of the rules and regulations of the Department of Human Resources Public Health on Food Service for Temporary Food Establishments must be met, due to changes in the Georgia Food Service Regulations, a health permit from the Rockdale County Health Department will not be required for this event.  Exhibitors failing to meet all rules and regulations may be asked to leave the festival area without refund.
3.       Submit a total of (3) pictures that accurately represent your booth display and setup.  
4.       Submit a menu of items you wish to be juried.  Include prices for all items.
5.       The APPLICATION DEADLINE IS DECEMBER 31, 2022.  
6.       Each booth space is 10x10.  Each exhibitor must keep within the 10x10 assigned space unless additional space has been purchased.  
7.       Carbonated beverages and bottled water sold during the festival must be purchased from Proof of the Pudding.
8.       Ice must be purchased through Proof of the Pudding.
9.       A minimum $1 million liability insurance certificate naming the City of Conyers, Proof of the Pudding, and The Georgia International Horse Park as additional insured is required. 
10.    No alcoholic beverages are allowed. 
11.    Booths must be neat in appearance and not distract from neighboring displays.  Menus with prices must be posted for easy visibility to the festival guests.  Each space must be left clean at the end of the day.  Each exhibitor is responsible for their own trash removal.  Dumpsters will be located near the food areas for your convenience.  The Conyers Cherry Blossom Festival is not responsible for damage to personal property during the event.  Overnight security is provided on Friday and Saturday nights.
12.    All exhibitors will be required to supply their own tents, tables, chairs, displays, equipment, electrical cords, table covers, water hoses, etc.
13.    Exhibitors are not allowed to stake tents into the asphalt or concrete on the show grounds.
14.    Exhibitors are required to handle their own Sales Tax.
15.    Booths must be manned at all times and must remain open from 9:30AM-5:00PM for the entire festival day.  Exhibitors may not remove their setup or equipment until the end of the festival day on Sunday.  Vehicles will not be allowed onto the festival plaza until the Conyers Police Department determines it is safe for vehicle traffic.
16.    All exhibitors must sign the release statement in order for the application to be accepted.
17.    Electricity is a PAID amenity.  You must pay when you apply.  
18.    Gas powered generators are strictly prohibited.
19.    The Conyers Cherry Blossom Festival and Proof of the Pudding by MGR  reserve the right to reject any organization whose presentation, goals or objectives may be offensive and not in the best interest of the community.
20.    Pets are not allowed in the festival area at any time.
21.    No sound equipment such as radios, tape decks, CD players or stereos is allowed in exhibit area.
22.    Vehicles are not allowed in the festival area after setup time is over or during the festival.
23.    An exhibitor failing to meet all of the requirements and regulations may be asked to leave the festival area without refund or will be disqualified.
24.    Masks and Social Distancing Recommended.  Additional Guidelines May Be in Place.           

Prices

10x10 booth space $500 Non-refundable
Other $100 Non-refundable 120 Volt – 20 amp GFI Household Plug or 120 Volt – 30 amp RV Plug or 208 Volt – 50 amp RV Plug or
Other $150 Non-refundable Direct Hard Wired Electrical Connection 1ST Come 1ST Serve as Technician Becomes Available.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Did you participate in last year's festival?
  • If you did participate in last year's festival would you like the same booth space?
  • What was your previous booth location?
  • Please list any booth requirements or requests.
  • Release Agreement

Picture requirements

  • Minimum pictures required: 3
  • Please be aware that all exhibitors who apply to the Conyers Cherry Blossom Festival will be juried. Please submit 3 color photos with each application accurately representing your booth setup. All food vendor selections and menu items with prices must be approved by Proof of the Pudding, the contracted concessionaire for the Georgia International Horse Park and the Conyers Cherry Blossom Festival.
Food Vendor Application
Food Vendor Application
Conyers Cherry Blossom Festival
Application deadline has passed