Exhibitor Application (Non-Food Vendors Only)

Exhibitor Application – (Non-Food Vendors Only)

Thank you for your interest in exhibiting, This application is for non-food exhibitors and vendors only who want to showcase and sell their products in a curated, waterfront community market.

Please complete this form with accurate information about your business, product category, and setup needs, and upload the required documentation, including a Certificate of Insurance (COI). This application is not for food or beverage vendors. If you sell food, drinks, baked goods, or any edible products, you must apply through the food vendor application and provide the required DBPR and Food Handler documentation.

Submitting an application does not guarantee participation. Our team reviews each submission to maintain a balanced vendor mix and overall guest experience. If approved, you will receive a confirmation email with your Sunday date(s), booth fee details, and setup instructions.

By submitting an application and participating in this event, all vendors agree to the following terms and conditions:

1. Application Approval
Submission of an application does not guarantee acceptance.
Event organizers reserve the right to approve or deny any application at their sole discretion.
Vendor categories may be limited to avoid excessive duplication.
2. Payment Policy
Vendor spaces are not reserved until full payment has been received.
Vendor fees are non-refundable unless the event is canceled by the organizer.
No refunds will be issued for vendor cancellations, no-shows, weather conditions, or early departures.
3. Setup & Breakdown
Vendors must arrive during the designated load-in period.
All booths must be fully set up before the event opens to the public.
Vendors may not begin breakdown before the official event end time unless authorized by event management.
Early breakdown may result in exclusion from future events.
4. Vendor Space
Vendors must remain within their assigned space.
Booth sharing or subleasing is prohibited without prior written approval.
Vendors are responsible for supplying their own tents, tables, chairs, extension cords, lighting, and display equipment.
5. Tent Requirements
All tents must be properly secured with weights.
A minimum of 40 lbs per tent leg is strongly recommended.
Stakes are not permitted unless specifically approved by the venue.
Vendors are responsible for any damage caused by unsecured equipment.
6. Food Vendor Requirements
All food vendors must possess all required licenses and permits.
Vendors must comply with all local, county, state, and federal health regulations.
Food vendors are responsible for obtaining any temporary permits required by the Florida Department of Business & Professional Regulation (DBPR).
Handwashing stations and proper food safety procedures are required where applicable.
7. Insurance
Vendors are responsible for maintaining any required insurance coverage.
Event organizers may request proof of insurance at any time.
8. Conduct
Vendors must behave professionally and respectfully toward attendees, staff, and other vendors.
Harassment, discrimination, abusive language, intoxication, or disruptive behavior will not be tolerated.
Event organizers reserve the right to remove any vendor without refund for inappropriate conduct.
9. Liability Waiver
Vendors participate at their own risk.
Event organizers, property owners, sponsors, and affiliates shall not be held liable for theft, loss, damage, injury, accidents, weather-related incidents, or any claims arising from participation in the event.
Vendors are solely responsible for their products, equipment, employees, and customers.
10. Weather Policy
This is a rain-or-shine event.
No refunds will be issued due to weather unless the event is canceled by the organizer.
Vendors are responsible for preparing for sun, wind, rain, and other weather conditions.
11. Vehicle Display & Automotive Vendors
Show vehicles must comply with all venue rules and safety requirements.
Burnouts, reckless driving, excessive revving, and unsafe behavior are strictly prohibited.
Participants assume full responsibility for their vehicles and any damages caused.
12. Photography & Marketing Release
By participating in the event, vendors grant permission for photographs and videos of their booth, products, staff, and displays to be used for promotional and marketing purposes without compensation.
13. Event Management Rights
Event organizers reserve the right to modify event layouts, vendor assignments, schedules, and operational procedures as necessary.
Failure to comply with event rules may result in immediate removal from the event without refund.
14. Acceptance of Terms
By submitting an application and participating in the event, the vendor acknowledges that they have read, understood, and agree to abide by these Terms & Conditions.