Food Vendor Application -July 15-17

Calling all Food Vendors!! Come and join us on the farm for great music and a wonderful celebration for all! We are looking for food vendors for July 15-17. Apply today so we can see what you have to offer! We are expecting a crowd size of 1000 here on July 15-17. The music program is all day Saturday for this event, but we expect that many patrons will be camping from Friday till Sunday. Submission of an application does not assure a vendor space at this event. We will make selections ASAP and you will receive an acceptance, rejection or waitlist reply by email within 2 weeks of submitting your application. Fees for food booths are relative to the amount of frontage required. Choices are either 10' frontage x 10' depth ($400), or 20' frontage with 20' depth ($700). Food trucks should select the 20' x 20' space. Credit card information will be collected with this application, but only charged after acceptance emails are sent. We will wait 2 days from that time to charge the fees to your card. Fees include wristbands for your staff, plus parking/camping stickers for each of your vehicles. Vendors in 10'x10' spaces get 3 wristbands and 1 sticker. Vendors in 20'x20' spaces get 5 wristbands and 2 stickers. Overnight camping is included with vending fees. Extra cars should be parked in the Red Lot (no charge). Electric and water are within reach of each space, but each vendor needs to bring their own water hoses and extension cords. Be as efficient as you can with both. Our electric supply does not allow for air conditioners in RVs. Ask us for local propane suppliers, if needed. We sell ice on site. Vendors may arrive Friday to set up, any time after 2pm. On Saturday vendors will be admitted starting at 9am. Vendors need to be set and ready by Saturday at noon. The music starts Saturday around noon and goes till midnight. Refer to the website for a full schedule of the music and plan your hours accordingly. Vendors can close at dusk if you prefer not to stay open after dark. Friday & Sunday sales are allowed. Patrons will be leaving the site by 1pm Sunday. Each vendor is required to submit a certificate of liability from your insurance company listing Great Blue Heron Music Festival and Steve & Julie Rockcastle as additional insured on a primary and non-contributory basis with a waiver of subrogation in their favor. This can be attached in this application or emailed to vending@theheron.org. Contact Chautauqua County Dept of Health at 716-753-4481 to start your Temporary Food Vendor Permit application. They will be on site to inspect, and you cannot open without a permit. That about covers it! Thanks for your interest in being with us this season!

All vendors are responsible for collecting and paying sales tax to New York State. Our tax rate is 8%. Some clothing items are tax exempt in Chautauqua County. This is a rain or shine event. Vendor fees are non-refundable.