Fees & Permitting
The event fee will be charged to the card on file 2-3 days before the event. This fee must be paid before you are allowed to participate in the event. Weather-related refunds are up to the discretion of the events team and you will be notified of any changes to the schedule.
Vendor Requirements:
1. Must arrive by 4:30PM at event location.
2. All trucks must have an operational fire extinguisher on site.
3. Supply all booth needs (i.e. generators, table, extension cord, levels, etc.)
4. Must be prepared to cook and serve food at different grades of road elevation
5. Vendor must be kind and courteous to all customers as it is a reflection on the City of Duluth
6. All food vendors must have a current health inspection from your county and the score must be displayed during the event.
Vendors are allowed:
1. Up to two quiet/inverter generators if needed. The City of Duluth does not supply electricity.
2. Up to three feet of space in front their location. (i.e. Awning set up in front of food truck with condiments/drinks)
If additional space is needed, please indicate what is needed to allow City officials time to make the necessary arrangements. You must provide your own tent, table, chairs, extension cords and table cloth. You must submit pictures of your product along with this application.
Approval Process:
Approved applications will be selected based on the following:
1. Application submission date
2. Application completion
3. Products or items sold/promoted
4. Similar vendors will not be allowed at event unless advised by the city of specific functions
5. All applicants must submit vendor booth photos
6. All vendors must submit a “menu” of what is being offered/sold at the event along with a price list
7. Applicants must supply proper documentation prior to event (i.e. business license, health inspection, proper permitting)
8. Alcohol vendors must supply catering permitting and will be required to fill our Duluth permitting
Applicants, please read the following carefully:
1. Vendors are not allowed to leave their booths unattended during an event. You may only be 3 feet from your booth at any given time
2. Vendors are not allowed to “walk” the event to pass out marketing materials. You may give out materials if guest approach your booth
3. Generators must be quiet/inverter. Out of respect for our local businesses, vendors with loud generators will be asked to leave the event.
4. Vendors who arrive after 4:30PM will not be allowed into the event and will forfeit their vendor payment for the event
5. Vendors who cancel or no-show two times will forfeit fees already paid and will be removed from the lineup for the remainder of the event season
6. If you cancel forty-eight (48) hours in advance, you may receive an alternate date to attend the event if one is available, cancellations with less than (48) notice will not be offered an alternate event date or an alternate date.
7. Our events take place outside and Mother Nature can become a factor. If the weather becomes unsafe, event staff will make the call to cancel or reschedule on the day of the event. You will be contacted by a city event staff member if there are changes or cancellations. All vendors affected by a “rain date” will be offered an alternate date (based on availability) or their money back.
8. If a vendor is observed selling product(s) that were not approved on the vendor application or by event staff, the vendor will be asked to stop selling immediately and will be considered in violation of the vendor agreement and face possible removal from the event.
9. All vendors will be notified by an event attendant when it is safe to drive in the event area. Driving in the event area before the road is cleared by an event attendant is prohibited and vendors will face possible exclusion from all future events. This is a safety hazard that we expect all of our vendors to abide by.
10. Vendor violations are taken very seriously and will be addressed promptly and appropriately.
11. All vendors must show respect to the community “our customers” and the event staff. As a vendor, you are now the image of Duluth and bad behavior, violence, harassment, rude or disrespectful behavior is grounds for immediate removal from the event, loss of vendor payment and a police escort if deemed necessary.
