Business Exhibitor

In 2022, the Greater Delray Beach Chamber of Commerce celebrates the 60th year of the Delray Affair. Nicknamed the “Greatest Show under the Sun”, the Delray Affair is one of the largest arts & craft festival in the Southeast United States. From April 8th through April 11th, the Downtown is alive during the day with an eclectic mixture of fine art, great crafts, and funky products from around the world. The event takes place along the palm tree-lined downtown streets of Delray Beach and stretches 12 city blocks. The Delray Affair has received numerous awards for its ‘eclectic’ mixture of art, great crafts, and funky products from around the world. Artists and crafters from all around the US exhibit at the Delray Affair. Visit the Delray Affair as you stroll the streets of The Most Fun Small Town in the US!

THINGS YOU NEED TO KNOW EVENT DATES & TIMES: Fri., April 8, 2022 (10am – 6pm) Sat., April 9, 2022 (10am – 6pm) Sun., April 10, 2022 (10am – 5pm) LOCATION: Downtown Delray Beach (Atlantic Avenue) & the grounds of Old School Square APPLICATION & BOOTH SPACE FEES: $40 Application Fee (non-refundable) upon completion of online application EXHIBITOR BOOTH FEES: (Deadline March 30, 2022) Please note: “applying” for the show does not mean that you are automatically in the show. Your application must first be reviewed and approved online by our committee. We ask for a payment plan as follows: -Non-refundable application fee upon completion of online application. -If a returning exhibitor, and requesting same location as in prior years, PAYMENT IN FULL will be required upon approval of application to secure location. -All other exhibitors will be required to pay 50% deposit of booth fee upon acceptance into show. Final balance due will be required by Jan 1, 2022. -NO REFUNDS will be extended after March 1st, 2022. All refunds are subject to a $75.00 processing fee. In addition to the $75.00 processing fee, cancellations received between Jan. 1st & March 1st will result in a 50% retention fee (+$75 processing fee). NO REFUNDS will be made after March 1st, 2022. ** 7% Florida Sales Tax will be added to booth fees at check-out** Business Exhibitor $550.00 + $38.50 sales tax = $588.50 10x10 Rental Pkg (Tent, Table, 2 Chairs & Sides) $280 + $19.60 sales tax = $299.60 plus above booth fee Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly. For double booth (10x20), you must select two booths. An artist requesting a corner must either have the corner wall open or use the outside wall to display art. Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form. During the festival, all exhibits will be visited by a festival representative to ensure that they are in compliance with our festival policies. It is the exclusive right and responsibility of the Festival Staff to call for the removal of work that is not in compliance with the festival policies and requirements. Non-compliance may result in expulsion from the festival or refusal of future festival participation. All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires 40 pounds per leg (more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. Weights may not include cinderblocks or water jugs as they do not meet the 40 pound requirement. Balances Due: Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in. PARKING: We do not have designated parking for exhibitors or sponsors. Parking is available in municipal parking garages for $5 per day. (Delray Beach has implemented the Park Mobile system in downtown, so please pay close attention to the signs and parking limits or you will be ticketed.) You will be provided an EXHIBITOR IDENTIFICATION file (NOT A PARKING PASS) to download, print and place on the dashboard of your vehicle. It is mandatory that you place a copy on your dashboard in order to identify you as an exhibitor and possibly prevent your vehicle from being towed. Booth Tear Down: Packing up of booth supplies may begin at 5:00 pm on Sunday. Police and Event staff will advise you when vehicles are permitted on site. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items at close of event. Items to Bring: Handy items you may want to bring to setup your booth include – staple gun, cable ties, duct tape, pens, batteries, and scissors. Electricity: NO ELECTRICITY is provided. Security You are responsible for all valuables, items, and prizes at your booth. Delray Affair employs private security, however, we are not responsible for lost, damaged, or stolen items from your booth. Equipment Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, table, and chairs. Sales Tax: Exhibitors are responsible for the collection, payment, and reporting of their own sales tax. We will email you a Sales Tax Form with your setup information prior to the event. Staffing Please make sure the people staffing your booth are familiar with Delray Affair Booth Policies & Guidelines. Cancellation Policy All cancellations are subject to a $75.00 processing fee. In addition to the $75.00 processing fee, cancellations received between Jan 1st & March 1st will result in a 50% retention fee (+$75 processing fee). NO refunds will be made after March 1, 2022. Cancellations must be made in written form and submitted by email. Emails should be sent to the Vendor Coordinator at info@festivalmanagementgroup.com. No Show Policy Artists who have not checked in and/or notified event with a message via festival office phone (561-409-5966), or email (info@festivalmanagementgroup.com) by 7:00 am on the first day of festival, will be considered a NO SHOW and the assigned space will be forfeited. *Dates and details subject to change* SETUP DATE & TIME: EXHIBITORS AT OLD SCHOOL SQUARE: Thursday, April 7th (noon – 6:00 pm) EXHIBITORS ON ATLANTIC AVENUE: Friday, April 8th (4:00 am to 8:00 am) DIRECTIONS: I95 to Atlantic Avenue in Delray Beach; East on Atlantic Avenue BOOTH HOURS: Friday, April 8, 2022 (10:00 am – 6:00 pm) Saturday, April 9, 2022 (10:00 am – 6:00 pm) Sunday, April 10, 2022 (10:00 am – 5:00 pm) During Check-In it is nearly IMPOSSIBLE to answer all phone calls. If you need assistance or have any questions leading up to the event, please call Cheryl Smith at 561-409-5966. We look forward to another great show with you!

The Delray Affair (including The Greater Delray Beach Chamber of Commerce and subcontracted event organizers) reserves the right to not accept any vendor for any reason. EXHIBITOR RULES & REGULATIONS Please read it carefully before submitting an application. If you are unable to meet our criteria, please do not apply. 1. The application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance of invitation to show. 2. All refunds are subject to a $75.00 processing fee. In addition to the $75.00 processing fee, cancellations received between Jan. 1st & March 1st will result in a 50% retention fee (+$75 processing fee). NO REFUNDS will be made after March 1st, 2022. 3. All work must be original and of exhibitor’s own crafting. No Buy/Sell products are permitted on Atlantic Avenue from Swinton to the Intracoastal. In rare cases, select Buy/ Sell items may be accepted and typically be placed on West Atlantic (located in the Business Section.) A Buy/Sell item is any product that is purchased and resold without substantial modifications to the original product. In addition, there are exceptions to the Buy/Sell rule at the Delray Affair for items that are not typically an art form or craft. These items include but are not limited to vendors who have been grandfathered into the event due to the uniqueness of the item and/or the vendor’s long term relationship with the Delray Affair. 4. Animals are prohibited at the event. 5. Insurance: All vendor are required to have liability insurance. Additional Insured & separate certificates as follows: City of Delray Beach 100 NW 1st Street Delray Beach, FL 33444, Greater Delray Beach Chamber of Commerce 140 NE 1st Street Delray Beach, FL 33444, Festival Management Group 140 NE 1st Street Delray Beach, FL 33444 6. Booth placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins. There is no assurance you will be on Atlantic Avenue. Booth placement is on Atlantic Avenue, Old School Square in front of the Cornell Museum and on NE 1st Avenue, and NE 2nd Avenue. 7. Exhibitors may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Artists may only exhibit work in the category in which they applied. Items misrepresenting works presented at time of application are subject to immediate dismissal from the show. Artists must display their own work. 8. Display space is permitted within your 10x10 tent area only. No items are permitted placement outside of your 10x10 tent. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity. 9. Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe, and secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended. 10. You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space. 11. Break down of booths must be completed and removed by 8:00 PM on Sunday. Any materials left behind will be confiscated. 12. Participation is required all three days/all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future shows. 13. Electricity is not provided! Quiet generators are permitted; however, since they do not conform to the rule that materials are contained with the booth space, you must petition the show for a location suitable for the generator. Power cords must be taped down. Please note: Exhibitors are not permitted to run electric cords from local businesses or light poles to their booths. Delray Beach code enforcement may cite you if discovered. 14. No food products may be sold or given away by artists or business exhibitors. If you are sampling an approved food product at your booth, you must provide a copy of your liability insurance certificate with the Greater Delray Beach Chamber of Commerce, Festival Management Group and the City of Delray Beach listed as an additional insured and email to info@festivalmanagementgroup.com. No plastic straws permitted. Single use plastics (including Styrofoam) discouraged. This includes plastic cups, plates and utensils. 15. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited. 16. Vendors are responsible for the collection, payment, and reporting of their own sales tax. 17. Parking is available in municipal parking garages for $5 per day. RV’s, trailers, etc. can park on a first-come first-serve basis if such a lot is allocated (signage to direct to location.) No vans, automobiles, or self-propelled vehicles may be used in adjacent to display area. 18. Exhibitors must abide by, and displays must be in accordance with local fire regulations. 19. Delray Beach Police and Private security provide security during the shows hours of operation; private security is on site after hours. The show takes place in an urban area, so reasonable precautions should be taken to ensure the safety of your property. All work is exhibited at the artist’s own risk. 20. You must use 40lb weights per leg to anchor your booths down. If not properly weighted you will not able to show. A MONITORING COMMITTEE CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION. Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the Delray Affair again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the Delray Affair. During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Greater Delray Beach Chamber of Commerce, City of Delray Beach, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.