THINGS YOU NEED TO KNOW
EVENT DATES & TIMES:
Fri., April 8, 2022 (10am – 6pm)
Sat., April 9, 2022 (10am – 6pm)
Sun., April 10, 2022 (10am – 5pm)
Downtown Delray Beach (Atlantic Avenue) & the grounds of Old School Square
APPLICATION & BOOTH SPACE FEES:
$40 Application Fee (non-refundable) upon completion of online application
EXHIBITOR BOOTH FEES: (Deadline March 30, 2022)
Please note: “applying” for the show does not mean that you are automatically in the show. Your application must first be reviewed and approved online by our committee.
We ask for a payment plan as follows:
-Non-refundable application fee upon completion of online application.
-If a returning exhibitor, and requesting same location as in prior years, PAYMENT IN FULL
will be required upon approval of application to secure location.
-All other exhibitors will be required to pay 50% deposit of booth fee upon acceptance into
show. Final balance due will be required by Jan 1, 2022.
-NO REFUNDS will be extended after March 1st, 2022.
All refunds are subject to a $75.00 processing fee. In addition to the $75.00 processing fee, cancellations received between Jan. 1st & March 1st will result in a 50% retention fee (+$75 processing fee). NO REFUNDS will be made after March 1st, 2022.
** 7% Florida Sales Tax will be added to booth fees at check-out**
Business Exhibitor $550.00 + $38.50 sales tax = $588.50
10x10 Rental Pkg (Tent, Table, 2 Chairs & Sides) $280 + $19.60 sales tax = $299.60 plus above booth fee
Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly. For double booth (10x20), you must select two booths.
An artist requesting a corner must either have the corner wall open or use the outside wall to display art.
Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form.
During the festival, all exhibits will be visited by a festival representative to ensure that they are in compliance with our festival policies. It is the exclusive right and responsibility of the Festival Staff to call for the removal of work that is not in compliance with the festival policies and requirements. Non-compliance may result in expulsion from the festival or refusal of future festival participation.
All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires 40 pounds per leg (more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. Weights may not include cinderblocks or water jugs as they do not meet the 40 pound requirement.
Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.
We do not have designated parking for exhibitors or sponsors. Parking is available in municipal parking garages for $5 per day. (Delray Beach has implemented the Park Mobile system in downtown, so please pay close attention to the signs and parking limits or you will be ticketed.)
You will be provided an EXHIBITOR IDENTIFICATION file (NOT A PARKING PASS) to download, print and place on the dashboard of your vehicle. It is mandatory that you place a copy on your dashboard in order to identify you as an exhibitor and possibly prevent your vehicle from being towed.
Booth Tear Down:
Packing up of booth supplies may begin at 5:00 pm on Sunday. Police and Event staff will advise you when vehicles are permitted on site. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items at close of event.
Items to Bring:
Handy items you may want to bring to setup your booth include – staple gun, cable ties, duct tape, pens, batteries, and scissors.
NO ELECTRICITY is provided.
You are responsible for all valuables, items, and prizes at your booth. Delray Affair employs private security, however, we are not responsible for lost, damaged, or stolen items from your booth.
Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, table, and chairs.
Exhibitors are responsible for the collection, payment, and reporting of their own sales tax. We will email you a Sales Tax Form with your setup information prior to the event.
Please make sure the people staffing your booth are familiar with Delray Affair Booth Policies & Guidelines.
All cancellations are subject to a $75.00 processing fee. In addition to the $75.00 processing fee, cancellations received between Jan 1st & March 1st will result in a 50% retention fee (+$75 processing fee). NO refunds will be made after March 1, 2022. Cancellations must be made in written form and submitted by email. Emails should be sent to the Vendor Coordinator at email@example.com.
No Show Policy
Artists who have not checked in and/or notified event with a message via festival office phone (561-409-5966), or email (firstname.lastname@example.org) by 7:00 am on the first day of festival, will be considered a NO SHOW and the assigned space will be forfeited.
*Dates and details subject to change*
SETUP DATE & TIME:
EXHIBITORS AT OLD SCHOOL SQUARE:
Thursday, April 7th (noon – 6:00 pm)
EXHIBITORS ON ATLANTIC AVENUE:
Friday, April 8th (4:00 am to 8:00 am)
I95 to Atlantic Avenue in Delray Beach; East on Atlantic Avenue
Friday, April 8, 2022 (10:00 am – 6:00 pm)
Saturday, April 9, 2022 (10:00 am – 6:00 pm)
Sunday, April 10, 2022 (10:00 am – 5:00 pm)
During Check-In it is nearly IMPOSSIBLE to answer all phone calls. If you need assistance or have any questions leading up to the event, please call Cheryl Smith at 561-409-5966.
We look forward to another great show with you!