GENERAL INFORMATION & AGREEMENT
By reading the information below and submitting this online Locally Grown Application & Agreement, you are agreeing to abide by all rules and regulations set forth by the event organizers in the 2019 Taste of Alpharetta and made a part hereof by reference.
1) LOCALLY GROWN PARTNERS BOOTH SPACE IS LIMITED. The Taste of Alpharetta committee will review each application and notify the organization of acceptance to the festival by email on April 9, 2019. The Taste of Alpharetta committee has control over the applications accepted to the festival and reserves the right to limit booths of similar type. ALL DECISIONS OF THE COMMITTEE ARE FINAL. Please understand that the City of Alpharetta is unable to discuss acceptance or non-acceptance by telephone or email.
2) ONLY ACTIVITIES AND DISPLAYS indicated on this application can be featured at the event. The vendor/participant must be present at the event booth throughout the festival unless other arrangements have been made with festival organizers. Vendors/participants must describe/list on the application all activities to take place and items to be sold at the festival. If a vendor/participant conducts activities or features displays that were not listed on the application OR has misrepresented their organization in any way, the festival organizers reserve the right to ask the organization to leave the festival and forfeit the booth fee.
3) PROOF OF NONPROFIT ORGANIZATION STATUS must be provided with the application in the form of a 501 (C) (3) IRS document, letterhead, business card, or mission statement. Application approval will be determined by: meeting City's application deadline & guidelines, entertainment value added to the event, booth presentation, and if the organization has Alpharetta (or neighboring community) mailing address. The City of Alpharetta reserves the right to accept or decline the applicant. Previous event participation does not guarantee 2019 admittance.
4) RAIN OR SHINE the Taste of Alpharetta will be held.
5) A 10’ x 10’ BOOTH SPACE, including a white tent, one 6' table, and two chairs, will be provided to each vendor/participant unless a larger space is requested and approved in advance. Organizations requesting electricity on their application must bring two heavy-duty outdoor, 100-ft. extension cords for each outlet and a power strip. Electric and special requests must be submitted in advance on this application and are not guaranteed. Payment for booth space will not be processed until the vendor/participant is accepted to the festival. Booth/application fees are non-refundable. No booth sharing.
6) BOOTH ASSIGNMENT and load-in instructions will be completed and emailed prior to the event. Many factors are considered, such as electrical requirements, type of activity scheduled and application deadline. We will try our best to accommodate special requests.
7) PRIOR TO THE EVENT, you will be mailed a vehicle pass to drive onto the festival site for unloading. Only one per participant. BOOTH NUMBER WILL BE ON THIS PASS for display on the vehicle dashboard. If an additional pass is needed, please submit a request one month prior. VEHICLES WITHOUT THIS PASS WILL NOT BE PERMITTED ONTO THE EVENT SITE. Please park only in the assigned lot(s) so closer parking is open for festival goers.
8) ANY FOOD ITEMS RECEIVED by the attendee from the activity/experience must not compete with the restaurants' food sampling or beverage sales at this event. Any tastings offered must be part of an educational experience and limited to small sample sizes or for take-home use ONLY. All food-handling MUST follow Fulton County Health Department Guidelines: http://bit.ly/FultonCoHealth
9) ALL BOOTHS MUST BE READY BY 4:30 PM as festival goers always arrive early. Locally Grown Vendors/participants MUST keep their booths open from 5-10 PM. Please do not begin breaking down booths prior to 10 PM. At the end of the festival, do not bring your vehicle onto the event site until your booth is completely broken down.
10) ALL TRASH, PAPERS OR BOXES must be placed in a dumpster. Please reference an event map that evening for the location of dumpsters.
11) TICKET EXCHANGE & REIMBURSEMENT: Each ticket holds a value of $0.50. Your activity may be offered for a maximum of eight tickets ($4). Please price your activities according to the examples below: 1 to 4 tickets -- butter or ice cream churning. 5 to 8 tickets — decorate your own cupcake. Activities/services may not be exchanged for cash. The day of the event, bring a box to collect your tickets. Turn your tickets into Special Events at City Hall by Wednesday, May 8, 2019, with company/organization name and ticket count written on the box. Fifty percent (50%) will be reimbursed to your business/organization. A W-9, Vendor Form, and online registration must be completed and returned to receive the reimbursement. If the ticket box is not received by May 24, 2019, you will not receive reimbursement from the City of Alpharetta.
12) THE CITY OF ALPHARETTA cannot be responsible for the loss or damage of merchandise.
13) LIABILITY WAIVER AND RELEASE: Vendors/participants assume all responsibility for, and risks and hazards of, participation in the rental activity planned by myself or my business. In considerations of the City of Alpharetta providing permission to use the space requested, vendors/participants and all members of my rental group, do hereby release the City of Alpharetta, including all officials, officers, employees, sponsors, organizers, supervisors, volunteers, participants, and all other agents, of any and all claims, demands, rights, and causes of action of whatever kind and nature, arising from and by reason of, and all known and unknown, foreseen and unforeseen, bodily and personal injuries, damage to property, and the consequences thereof, resulting from participation in the rental activity planned in the City of Alpharetta.
